HomeMy WebLinkAboutItem 13q - Purchase of Brass Valves and FittingsPurchase Order for Brass Valves and Fittings
June 18, 2019
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DATE: June 18, 2019
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: PURCHASE ORDER WITH S & J SUPPLY COMPANY INC. FOR THE
PURCHASE OF WATER PIPELINE FITTINGS, BRASS VALVES, AND
OTHER RELATED ACCESSORIES FOR THE CITY’S WATER
DISTRIBUTION SYSTEM IN THE AMOUNT OF $107,000
Recommendation: Approve
SUMMARY
The City’s warehouse maintains an inventory of brass valves and fittings to supply the
Water Services Section with needed repair parts. To ensure that the City is receiving
the most competitive prices for the purchase of brass valves, fittings, and related
materials, a formal bid process was conducted and S & J Supply Company Inc. (“S & J”)
submitted the lowest responsive bid.
It is recommended that the City Council approve a purchase order with S & J for the
purchase of water pipeline fittings, brass valves, and other related accessories for the
City’s Water Distribution System in the amount of $107,000.
DISCUSSION
The City provides and maintains water services to nearly 56,000 residents through
approximately 14,000 meter service connections. The City’s warehouse is responsible
for the purchase and allocation of water pipeline fittings, brass valves, and other related
accessories used by City maintenance crews, to repair and maintain the City’s water
distribution system. It is critical that the warehouse maintains proper inventory levels to
prevent an interruption to the City’s water system.
A Notice Inviting Bids was published in the City’s adjudicated newspaper and bid
packages were distributed to contractors that provide essential water distribution
materials. On May 7, 2019, the City Clerk opened four sealed bids with the following
results:
Purchase Order for Brass Valves and Fittings
June 18, 2019
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Bidder Location Bid
S & J Supply Company Inc. Santa Fe Springs, CA $100,978.48
Western Water Works Supply Co. Chino Hills, CA $102,028.92
Ferguson Waterworks Santa Ana, CA $108,365.10
Dangelo Co., Inc. La Habra, CA $109,835.27
All bid documents were reviewed for content and the supplier’s ability to best meet the
City’s needs as specified in the bid specifications. Based on the evaluation of the bids,
S & J was determined to be the lowest responsive bidder capable of supplying water
pipeline fittings, brass valves and other related accessories for the City’s Water
Distribution System.
The quantities provided in the bid specifications are based on estimates. Bid documents
state that the City may purchase an amount above the estimate given according to the
needs and requirements of the City at the unit prices quoted in the bid. In order to
ensure that there are acceptable quantities of water -related parts and fittings available
in the City’s warehouse, the purchase order amount will be for $107,000, which is the
total amount budgeted for pipeline fittings, brass valves, and other related accessories.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
Funds in the amount of $107,000 have been budgeted in the Fiscal Year 2019-20 Water
Fund Operating Budget for the purchase of water pipeline fittings, brass valves, and
other related accessories for the City’s water distribution system .
RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with S & J Supply
Company Inc. for the purchase of water pipeline fittings, brass valves, and other related
accessories for the City’s Water Distribution System in the amount of $107,000.