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HomeMy WebLinkAboutItem No. 3- 6-11-19 PC Minutes ARCADIA PLANNING COMMISSION REGULAR MEETING MINUTES TUESDAY, June 11, 2019 Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the City’s Planning Services Office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours. CALL TO ORDER Chair Thompson called the meeting to order at 7:00 p.m. in the City Council Chamber PLEDGE OF ALLEGIANCE ROLL CALL PRESENT: Chair Thompson, and Commissioners Chan, and Wilander ABSENT: Vice Chair Lewis, and Commissioner Lin It was moved by Commissioner Wilander, seconded by Commissioner Chan to excuse Vice Chair Lewis and Commissioner Lin from the meeting. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS There was no supplemental information. PUBLIC COMMENTS (5 minute time limit per person) There were none. PUBLIC HEARING CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that specific items be removed from the Consent Calendar for separate discussion and action. The Commission chose to consider Consent Calendar Item No. 2 first in order to pull Consent Calendar Item No. 1 for a separate discussion. 2. Minutes of the April 23, 2019, Regular Meeting of the Planning Commission Recommendation: Approve MOTION It was moved by Commissioner Wilander, seconded by Commissioner Chan to approve Consent Calendar Item No. 2, approving the April 23, 2019 Regular Meeting Minutes. ROLL CALL AYES: Chair Thompson, Commissioners Chan, and Wilander NOS: None ABSENT: Vice Chair Lewis, and Commissioner Lin 2 6-11-19 MOTION It was moved by Chair Thompson, seconded by Commissioner Wilander to pull Consent Calendar Item No. 1 for a separate discussion. 1. General Plan Conformity Finding for Capital Improvement Program (CIP) for Fiscal Years 2019- 20 through 2023-24. Recommendation: Find the CIP Program to be Consistent with the City’s General Plan DISCUSSION Chair Thompson mentioned that he would like to discuss the expense of two items that are listed on CIP Summary Sheet: 1) The First Floor Carpet Replacement at Fire Station 105; and 2) Chamber of Commerce Roof Restoration project. He recommended that the City explore more cost efficient alternatives or explore the use of alternative materials that may require less frequent replacement. That being said, he finds the Capital Improvement Program to be consistent with the General Plan, as outlined in the Staff Report. Commissioner Chan was in agreement and added that tile may be a longer lasting flooring material for Fire Station 105. He suggested that the Chamber of Commerce finance tenant improvements, such as the Roof Restoration project, rather than the City. Deputy Development Services/City Engineer Director Phil Wray responded and stated that there may be sub-structural work involved in the Roof Restoration project; however, it is not noted here. He added that the budget for each project is a comprehensive amount that includes costs for engineering design, bidding and construction management, and inspection. Any unused funds will be returned to the Capital Outlay fund. There are additional expense items involved in the budget for each item, such as prevailing wages. Assistant City Manager/ Development Services Director Jason Kruckeberg discussed the bidding process. In addition to projects such as the Chamber Roof Restoration project, he added that the City also subsidizes the Chamber of Commerce for their role in supporting small business in the City. The Chamber of Commerce services agreement will be on the next City Council agenda. Mr. Wray and Eddie Chan, Principal Civil Engineer for Public Works Department spoke further on the competitive bidding process regarding the projects listed on the Capital Improvement Program General Plan Conformity Finding. Commissioner Chan asked if the City is required to reach out to minority or female-owned businesses in the bidding process. Mr. Wray responded that the City does not reach out to specific businesses in the bidding process for locally funded projects; however, all are welcome to participate. MOTION It was moved by Chair Thompson, seconded by Commissioner Wilander to approve Consent Calendar Item 1, approving the General Plan Conformity Finding for Capital Improvement Program (CIP) for fiscal years 2019-20 through 2023-24. 3 6-11-19 ROLL CALL AYES: Chair Thompson, Commissioners Chan and Wilander NOS: None ABSENT: Vice Chair Lewis, and Commissioner Lin MATTERS FROM CITY COUNCIL LIAISON City Council Liaison Roger Chandler was not present. MATTERS FROM THE PLANNING COMMISSONERS Commissioner Chan asked if the City could perform a parking study, now that Metro Gold Line is charging for parking. Mr. Kruckeberg updated the Commission on a downtown parking study that was recently completed. The City and their consultant are actively monitoring parking at/near the Gold Line Station. Commissioner Chan added that the El Monte bus station is only about twenty percent full since they implemented paid parking requirements. Commisioner Wilander reported that she is unable to attend the July 9, 2019 meeting. Chair Thompson mentioned an article he had recently read on the Santa Anita Racetrack. MATTERS FROM ASSISTANT CITY ATTORNEY Assistant City Attorney Michael Maurer was not present. MATTERS FROM STAFF INCLUDING UPCOMING AGENDA ITEMS Planning & Community Development Administrator, Lisa Flores announced that there are no items pending for the June 25, 2019 meeting, therefore it will most likely be cancelled. She also reported that the City would be hosting a Community Meeting tentatively scheduled for July 23, 2019 at 5:00 p.m. in the City Council Chamber regarding the Design Guidelines Update and changes to the Homeowner’s Association Resolution No. 6770. The item will be noticed and all members of the public are welcome to attend. Lastly, there are two items pending for the July 9, 2019 meeting one of which is the conversion of a City owned self-storage facility to food hall. ADJOURNMENT The Planning Commission adjourned this meeting at 7:25 p.m. to Tuesday, June 25, 2019 in the City Council Chamber at 240 W. Huntington Dr., Arcadia. 4 6-11-19 Brad Thompson Chair, Planning Commission ATTEST: Lisa Flores Secretary, Planning Commission