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Home My WebLink AboutApril 5, 2005MEETING AGENDA °"'`p~~`°u Arcadia City Council ~~~ and : ry ~~, Arcadia Redevelopment Agency ~ TUESDAY, APRIL 5, 2005 tm~_,._ _.,+~m' This agenda contains a summary of each i[em of business which the Council may discuss or act on at this meeting. The complete staff report and all other written documentation relating to each item on this agenda are on file in the offce of the City Clerk and the reference desk at the Arcadia Public Library and are available for public inspection and review. If you have any questions regarding any matter on the agenda, please call the office of the City Clerk at (626) 574-5455. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City Council meeting, please contact the City Manager's office at (626) 574-5401 at least three (3) business days before the meeting or tlme when special services are needed. This notification will help City staff in making reasonable arrangements to provide you with access to the meeting. 6:00 p.m., City Counril Chamber Conference Room ROLL CALL AUDIENCE PARTICIPATION -(5 minutes per person) STUDY SESSION a. Re-naming of St. Joseph Reservoir No. 3 Recommendatlon: Provide Direction CLOSED SESSSON a. Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations - California Teamsters Public, Professional and Medical Employees' Union 911 (Confidential, Supervisor, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officers' Association, Arcadia Firefighters' Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part- time Employees (City Negotiators: William W. Floyd and Tracey Hause). b. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation - one (1) case. c. Public Employee Performance Evaluation (Govt. Code Section 54957) Title: City Manager d. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. Agency designated represenWtive: City Attorney Unrepresented employee: Ciry Manager 7:00 p.m. in the City Council Chamber INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL SUPPLEMENSAL IMFORMATIOIi FROM STAFF REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WAIVE READING IN FULL PRESENTATIONS a. Presentation of Proclamation declaring Public Schools Month. b. Presentation of Proclamatlon ta Foothill Unity. c. Presentation of the Citizen of the Month Award to Arcadia lnvitational Track Meet. PUBLIC HEARINGS ~ ~ a. Text Amendment 2005-O1. a text amendment for revised fence reoulations in the residential zones Recommendation: Approve TeM Amendment 2005-O1 and Introduce Ordinance No. 2205. b, Text Amendment 2005-02. a teM amendment relatina to Boarding Houses in tlie Single- familv and mul[iple-familv residential zones. Ordinance No 2204 addina Sections 9220.9.1, 9250 2 6. 9251.1.6.~9252 1 6. 9253.1.6 and 9255 1 16 to the Arcadia Municipal Code to orohibit the ooeradon of boardina houses in certain residential zones. Recommendation: Approve Tert Amendment 2005-02 and Introduce Ordinance No. 2204. AUDIENCE PARTICIPATION -(5 minutes per person) REPORTS FROM ELECTED OFFICIALS 2. CONSENTCALENDAR-ARCADIAREDEVELOPMENTAGNECY a. Minutes of the March 15. 2005 Reaular Meetina, Remmmendation: Approve CONSENT CALENDAR - CITY COUNCIL b. Minutes of the March 15, 2005 Reaular Meetinq and March 17. 2005 Special Meetinq. Recommendation: Approve c. Renewal of Local Emeraencv Proclamation for Santa Anita Canvon Road. Recommendation: Approve d, Construction Inspection Services for Rehabilitation of W/B Huntinqton Drive from Holly Avenue to Colorado Place and Colorado Place from Colorado Boulevard to Huntinaton Drive, , Recammendation: Authorize the City Manager to enter into a Professional Services Agreement with Anderson Consulting Service (ACS) for construction inspection services for the rehabiliation of W/8 Huntington Drive from Holly Avenue to Colorado Place and Colorado Place from Colorado Boulevard W Huntington Drive project in the amount of 519.600. e. Award Contract - Street Rehabilitation of Westbound Huntinaton Drive and Colorado Place. Recommendation: Authorize the City Manager to enter into a contract with Aliiance Streetworks, Inc. for the rehabilitation of W/B Huntington Drive from Holly Avenue to Coloredo Place and Coloredo Place from Colorado Boulevard to Huntington Drive project in the amount of 4716,954.75. f. Geotechnipl Enaineerina Suooort Services. Recommendation: Ratify an emergency Professional Services Agreement to Metcalf & Eddy, Inc., in the amount of $118,304.00 to provide Geotechnical and Civil Engineering Design, testing and wns[ruc[ion support for Santa Anita Canyon Road rehabilitadon and waive the formal bid process tn aaordance with the municipal code. - g. Purchase - Ford Crown Victoria for Arcadia Fire De~artment. Recommendation: Appropriate $23,016.88 from the equipment replacement fund and ratiry an emergency purchase order for one (1) 2005 Ford Crown Victoria from Pasadena Ford. h. Arcadia Transit Automated Vehicle Locator Communications Equipment. Recommendatlon: Authorize the City Manager to execute a Purchase Order not to exceed $122,000 with K.R. Nida Communiwtions for the purchase of Automated Vehicle Locator, voice radio and related equipment for the Arcadia Transit Dial-A-Ride Fleet. 3. C1TY MANAGER a. 2005 ]ulv 4th Celebradon. Recommendation: Authorize an entrance fee of $5.00, approve a contribution of 50% of the entry fee to the Arcadia Un(fed School Distrid, and place a cap on attendance at 5,000 people. AD]OURNMENT The City Council will adjourn this meeting to April 19, 2005, 6:00 p.m. in the Council Chamber Conference Raom. ., . -. . ANNOTATED AGENDA ,.QOR„ ti `" `' Arcadia City Council and ;.,T_;;;, ArcadiaRedevelopmentAgency TUESDAY, APRIL 5, 2005 0 "aantry ot A°~. STUDY SESSION ~ a. Re-naming of St. Joseph Reservoir No. 3 ' Recommendation: Provide Direction ~~~ ~ WITHDRAWN MOTION TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WAIVE READING IN FULL PUBLIC HEARINGS ' a. Text Amendment 2005-O1, a text amendment for revised fente APPROVED 5-0 ~regulations in the residential zones. ~ Recommendation: Approve Teut Amendment 2005-OS and ~. Introduce Ordinance No. 2205. ~ b. Text Amendment 2005-02, a text amendmen[ relating to Boarding APPROVED 5-0 Houses in the Single-family and multiple-famity residentialzones. ~~ Ordinanre No. 2204 adding Sections 9220.9.1, 9250:2.6, 9251.1.6, 9252.1.6, 9253.1.6 and 9255.1.1.6 to the Arcadia Municipal Code to prohibit the operation of boarding houses in certain residential zones. ~ Recommendation:' Approve Text Amendment 2005-02 and ~ Introdu[e Ordinance No. 2204. 2. CONSENT CALENDAR - ARCADIA REDEVELOPMENT AGNECY a. Minutes of the March 15, 2005 Regular Meeting. APPROYED 5-0 - Recommendation: Approve ~ CONSENT CALENDAR - CITY COUNCIL y, Minutes of the March 15, 2005 Regular Meeting and March. 17, pppROVED 5-0 2005 Spe[ial Meeting. Recommendation: Approve c. Renewal of Local Emergen[y Proclamation for Santa Anita Canyon APPROVED 5-0 Recommendation: Approve d, Construction Inspection Services for Rehabilitation of W/B pppROVED 5-0 Huntington Drive from Holly Avenue to Colorado Place and Colorado Place from Colorado Boulevard to Huntington Drive. Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with Anderson Consulting Service (ACS) for construction inspection services for the rehabiliation of ~~ W/B Huntington Drive firom Holly Avenue to Colorado Place and ~~ Colorado Place from Colorado Boulevard to Huntington Drive ~ project in the amount of $19,600. . e. Award Contract - Street Rehabilitation of Westbound Huntington APPROVED 5-0 Drive and Colorado Place. Recommendation: Authorize the City Manager to enter into a contra[t with Alliance Streetworks, Inc. for the rehabilitation of W/B Huntington Drive from Holly Avenue to Colorado Place and Colorado Place from Colorado Boulevard to Huntington Drive project in the amount of $716,954.75. ,_-., _ , f. Geotechnical Engineering Support Services. APPROVED 5-0 Recommendation: Ratify an emergency Professional Services . Agreement to Metcalf & Eddy, Inc., in the amount of $118,304.00 to provide Geotechnical and Civil Engineering Design, testing and ~ construction support for Santa Anita Canyon Road rehabilitation and waive the formal bid process in accordance with the municipal code. ~~ ' ' ~ g. Purchase - Ford Crown Victoria for Arcadia Fire Department. APPROVED~S-0 Recommendation:. Appropriate $23,016.86 from the equipment replacement fund and ratify an emergency purchase order for one (1) 2005 Ford Crown Victoria from Pasadena Ford. h. Arcadia Transit ~Automated Vehide Locator Communications APPROVED 5-0 Equipment ~ Recommendation: Authorize the City Manager to execute a Purchase Order not to exceed $12Z,000 with K.R. Nida Communications for the purchase of Automated Vehicle Locator, voice radio and ~elated equipment for the Arcadia Transit Dial-A- ' Ride fleet. " 3. CITY MANAGER a. 2D05 ]uly 4th Cele6ration. APPROVED 5-0 Recommendation: Authorize an entrance fee of $5.00, approve a contribution of 50% of the entry fee to the Arcadia Unifed School .' District, and place a[ap on.attendance at 5,000 people. 47:0036 ~ MINUTES ~ ~ ~ °"`~F~~"'~ prcadia City Council and ~~[~ w~~ ~ Arcadia RedevelapmentAgency uLJLJ ~ TUESDAY, APRIL 5, 2005 b0.._.._ _e0°~•• 6:00 p.m., City Council Chamber Conference Room ROLL CALL Present: Council/Agency Members Chandler, Marshall, Segal, Wuo and Kovacic Absent: None AUDIENCE PARTICIPATION -(5 minutes per person) None. STUDY SESSION a. Re-naming of St. Joseph Reservoir No. 3- City Manager referenced the staff report. Mayor Kovacic, after reviewing his thoughts on the matter, withdraw this item at this time. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer about labor contract negotiations - California Teamsters Public, Professional and Medical Employees' Union 911 (Confideritial, Supervisor, Professional and General Employee Unit and Public Works Employee Unit), Arcadia Police Officers' Association, Arcadia Firefighters' Association, and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part-time Employees (City Negotiators: William W. Floyd and Tracey Hause). b. Pursuant to Government Code Section 54956.9(b)(1) to confer with legal counsel regarding potential litigation - one (1) ca5e. c. Public Employee Pertormance Evaluation (Govt. Code Section 54957) Title: Ciry Manager d. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. Agency designated representative: City Attorney Unrepresented employee: City Manager 7:10 p.m. in the City Council Chamber INVOCATION Reverend Terry Keenan, The Santa Anita Church PLEDGE OF ALLEGIANCE Tiger Cubs, Pack 113, from Hugo Reid Elementary School. ROLL CJ-LL Present: Council/Agency Members Chandler, Marshall, Segal, Wuo and Kovacic Absent: None SUPPLEMENTAL INFORMATiON FROM STAFF REGARDING AGENDA ITEMS None MOTION TO READ ALL ORDINANCES/RESOLUTIONS BY TITLE ONLY AND WAIVE READING IN FULL A motion was made by Council Member Chandler, seconded by Council Member Wuo, and carried without objection to read all Ordinances/Resolutions by title only and waive reading in full. 04-05-05 47:0037 REPORT FROM STUDY AND CLOSED SESSION The City Attorney announced the items that were discussed at the meeting's Study Session and noted that no reportable action was taken by the City Council during Closed Session. PRESENTATIONS a. Presentation of Proclamation declarina Public Schools Month. Representatives from the Arcadia Masonic Lodge who appeared to accept the Council's Proclamation were: Richard Orth, President of the Hi-12 Club and Richard Manley, Master of the Arcadia Masonic lodge. b. Presentation of Proclamation to Foothill Unitx Representatives from frootliill Unity who appeared to accept the Council's Proclamation were: Bob Bartlett, President of the Board; Joan Whitenack, Executive Director; Betty Mc Williams and Reverend Terrv Keenan. ~ c. Presentation of the Citizen of the Month Award to Arcadia lnvitational Track Meet. Representatives from the Arcadia lnvitational Track Meet who appeared to aaept the Council's ' Award were: Doug Speck, Richard Gonzales and several Committee Members. 1. PUBLIC HEARINGS a. Consideration of Text Amendment No 2005-001 amendina and addinq new fence reaulation to Article D( (Zoning Regulations and General Provisionsl of the Arcadia Municipal Code. SWff Report Donna Butler, Community Development Admistrator, presented the staff report; she noted that the proposed revised fencing regulations are more comprehensive and will provide illustrations to assist property owners, and staff in understanding and interpreting the code. Ms. Butler noted some of the major changes within the code which included: the height of fence on properties located in South Arcadia; a driveway entry gate up to 5'-0" in height on properties located north of Hugo Reid; entry gate setback from the front property line; and an increase in the fence height within the required street-side setback on a corner lot. Public None. Testimony Motion to Close A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Public Hearing Marshall, and noting no objections, the Mayor closed the public hearing. Council None. Delibration Motion A motion was made by Council/Agency Member Chandler, seconded by Council/Agency Member Segal, and carried on roll call vote to introduce Ordinance No. 2205: An Ordinance of the City Council of the City of Arcadia, California, amending and adding fence regulations to Article IX (Zoning Regulations and General Provisions) of the Arcadia Municipal Code. Roll Call Ayes: Council/Agency Member Chandler, Marshall, Segal, Wuo and Kovacic Noes: None b, Consideration of Text Amendment 2005-02. relatinq to Boardina Houses in the Sinale-family and multiole-familv residential zones. Z 04-05-05 47:0038 Staff Report Donna Buder, Community Development Administrator, presented a brief report on this item; she noted that during the past few years tFie City has had several problems with persons utilizing single- family dwellings for "pregnancy homes"; renting two or more rooms in the home to individuals under separate rental agreements and basically operating a boarding house. Addressing "Boarding Houses" and inclusion bf this specific wording in the Arcadia Municipal Code will beneft the public and city staff by providing a clear definition of what is and is not permitted, and it will assist the City's Code Services Officers in enforcing the Code when violations are reported. Public None. Testimony Motion to Close A motion was made by Council/Agency Member Chandler , seconded by Councii/Agency Member Public Hearing Marshall, and noting no objedions, the Mayor closed the publc hearing. Cauncil None. Delibration Motion A motion was made ty Council/Agenty Member Wuo, seconded by Council/Agency Member Chandler, and carried on roll call vote to approve TeM Amendment 2005-02 and introduce Ordinance No. 2204: An Ordinance of the City Council of the City of Arcadia, Californla, adding Sections 9220.9.1, 9250.2.6, 9251.1.6, 9252.1.6, 9253.1.6 and 9255.1.1.6 to the Arcadia Municipal Code to prohibit the operation of boarding houses in certain residential zones. Roll Call Ayes: Council/Agency Member Ghandler, Marshall, Segal, Wuo and Kovacic Nces: None AUDIENCE PARTICIPA7ION - Time reserved for comment by the public (5 minutes per person) Eric Shan. 890 San Simeon Road, Den Leader, Tiger Cubs, Pack 113 introduced Tiger Cubs Scouts Alec Choy, Dylan Shen, Timothy Lo, Brandon ]enkins, Jeffrey Lui and Loren Chen from Hugo Reid Elementary School who were present to observe tonighYs meeting. REPORTS FROM ELECTED OFFICIALS MARSHALL Thanked the Masonic Tempie for supporting Arcadia schools and youth of the community; thanked Foothill Unity for their hard work in helping in-need families; congratulated Floretta Lauber the recipient of the Citizen of the Year Award at the Chamber of Commerce Installation dinner; encouraged everyone to attend "LeYs Celebrate Americas Freedom" a bingo evening, April 15, at the Arcadia Community Center; she concluded with a food for taught quote by George Washington Carver, "How far you go in life depends on your being tender with the young, compationate with the aged, sympathetic with the striving and tolerent of the weak and strong, because someday you will have been all of these". SEGAL Congratulated Floretta Lauber, Citizen of the Year Award recipient; noted the Santa Anita Derby 5-K Run and Walk event will take place on Staurday, April 9, 2005; he encouraged everyone to attend the Arcadia High School Invitational, Friday, April 8 and Saturday, April 9, 2005 and Booster Golf Tournament on April 22; thanked Mayor Kovacic for all his efforts and dedication during his year as Mayor. CHANDLER Thanked Mr. Kovacic for Mayor's Prayer Breakfast; thanked Arcadia Police Department for capturing a group of people in connection with mail and identity theft; he also thanked Arcadia Weekly for covering this report; he noted that the local Poshnaster is trying to alleviate the overflowing mail boxes at the post office; he also noted that Arcadia Police arrested people allegedly responsible for victimizing at least five families in Arcadia; congratulated Mayor Pro tem Wuo for his appointment as the first Vice President of Chinese-American Elected O~cials Association. '3 , 04-05-05 47:0039 1NU0 Congratufated all recipienks of awards and proclamations at tonighYs meeting; he congratulated Floretta Lauber and apologized for not being able to attend both Chamber,of Commerce Installation Dinner and Mayor's Prayer Breakfast due to a family vacation; he concluded by noting that Arcadia is the best place to live. BARROWS Congratulated Floretta Lauber and noted,that he and his wife Margaret were honored to be part of the team presenting the Citizen of the Month Award to Ms. Lauber; thanked Invitational Committee and noted that proceeds from this event will benefit the different Athletic Programs within Arcadia Unified School Distrid; thanked the Mayor for his patient and good job. KOVACIC Congratulated Floretta Lauber, the firs[ women City Council Member antl Mayor in Arcadia; notetl that his trip to Washington D.C. with Pat Malloy, Public Works Director, was very successful and Congressman Dreier was very helpful in securing funds for joint water project with City of Sierra Madre; thanked everybody for all their help at Mayor's Prayor Breakfast, proceeds benefited the Coordinating Councils Campership Program, The Arcadia Rotary Salute to Seniors and the Foothill Unity Center; he noted that the unveiling ceremony for the tile tapestry on the west wall of the Arcadia Public Library will take place on Friday, April 8, 2005, he thanked Linda Garcia,Communications, Marketing and Special Porject Manger, for her inspiration and hard work for this project; he thanked everyone for their nice comments, he alw enjoyed his year as Mayor. 2. CONSENT CALENDAR - ARCADIA REDEVELOPMENT AGENCY a. Minutes of the March 15. 2005 Regular Meetina. Recommendation: Approve CONSENT CALENDAR - C1TY COUNCIL b. Minutes of the March 15. 2005 Reaular Meetina and March 17. 2005 Special Meetinq. Recommendation: Approve c. Renewal of Local Emergencv Proclamation for Santa Anita Canvon Road. Recommendation: Approve d. Construction Inspection Services for Rehabilitation of W/B Huntinaton Drive from Holly Avenue to Colorado Place and Colorado Place from Colorado Boulevard to Huntington Drive. Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with Anderson Consulting Service (ACS) for construction inspec[ion services for the rehabiliation of W/B Huntington Drive from Holly Avenue to Colorado Place and Colorado Place from Colorado Boulevard to Huntington Drive project in the amount of $19,600. ' e. Award Conhact - Street Rehabilitation of Westbound Huntington Drive and Colorado Place. Recommendation: Authorize the City Manager to enter into a contract with Alliance Streetworks, Inc. for the rehabilitation of W/B Huntington Drive from Holly Avenue to Colorado Place and Colorado Place from Colorado Boulevard to Huntington Drive project in the amount of $716,954.75. f. Geotechnical Enaineerina Suooort Services. Recommendation: Ratify an emergency Professional Services Agreement to Metcalf & Eddy, Inc., in the amount of $118,304.00 to provide Geotechnical and.Civil Engineering Design, testing and construction support for Santa Anita Canyon Road rehabilitation and waive the formal bid process in accordance with the municipal code. g. Purchase - Ford Crown Victoria for Arcadia Fire Deoartment. Recommendation: 'Appropriate $23,016.88 from the equipment replacement fund and ratify an emergency purchase order for one (1) 2005 Ford Crown Vidoria from Pasadena Ford. 4 o4-os-os 47:0040 h. Arcadia Transit Automated Vehicle Locator Communications Eauioment. Recommendation: Authorize the City Manager to execute a Purchase Order not to exceed $122,000 with K.R. Nida Communications for the purchase of Automated Vehicle Locator, voice radio and related equipment for the Arcadia Transit Dial-A-Ride fleet. Motion A motion was made by Council Member Segal, seconded by Council Member Marshall, and carried on roll call vote to approve items 2.a. through 2.h. on the Consent Calendar. Roll Call Ayes: Council Member Chandler, Marshall, Segal, Wuo and Kovacic Noes: None 3. CLTY MANGER a. 2005 July 4th Celebration. Linda Garcia, Communications, Marketing and Special Projectr Manager presented the staff report; she noted that the upcoming 4th of July celebration is different from our other activities in terms of the location and the overall scope and as such, staff is requesting City Council approval of a$5 entrance fee for everyone over the age of three (3), and placing a cap of attendance at 5,000 people; the purpose of entry fee is not to generate revenue, rather both the fee and a cap on attendance are intended to enable ciry to appropriately plan for the event. Motion A motion was made by Council Member Segal, seconded by Council Member Wuo, and carried on roll call vote to approve an entry fee of $5.00 per person for people over the age of 3; approve a contribution of 50% of the entry fee to the Arcadia Unified School Distrid and place a cap on attendance at 5,000 people. Roll Call Ayes: Council Member Chandler, Marshall, Segal, Wuo and Kovacic Noes: None AD]OURNMENT The City Council adjourned the meeting at 8:45 p.m., in memory of Pope John Paul II, to Tuesday, April 19, 2005 at 6:00 p.m., City Council Chamber Conference Room. James H. Barrows, City Clerk 1I~,~~.~. By: Vida Tolman Chief Depury City Clerk/Reocrds Manager 04-05-05 . ~ :-. ..~.~.~'",~. ; I.q, ~~ ~ ~ J~C~R~'OgAT$~~,eo0 STAFF REPORT Development Services Department April 5, 2005 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Directo~ By: Donna L. Butler, Community Development Administrato~ Prepared by: Lisa L. Flores, Senior Planner ,~ SUBJECT: Consideration of Text Amendment No. 2005-001 amendinq and addinq new fence requlation to Article IX (Zoninq Requlations and General Provisions) of the Arcadia Municipal Code. , Recommendation: Introduce Ordinance No. 2205 • SUMMARY Text Amendment T.A. 2005-001 was initiated by the Development Services Department to propose changes to Article IX (Zoning Regulations and General Provisions) of the Arcadia Municipal Code. In an effort to update our current fence regulations, the Department recommends amending the fence regulations in their entirety, and adding new fence regulations to fhe R-M, R-2, and R-3 zoning requirements. On February 8, 2005, the Planning Commission considered the proposed text amendment and recommended two changes (refer to the language in blue): 1) the maximum 3'-0" height limit for a fence in the front yard area in the R-O zones shall be limited to properties south of Hugo Reid and not Foothill Boulevard so that it does not affect the Lower Rancho area; and 2) that a maximum width of 4'- 0" be added to a garden arbor or pergola. There was no opposition to the proposal. The Planning Commission voted 5-0 recommending approval of Text Amendment No. 2005-001. The Commission's minutes are attached. The Development Services Department is recommending approval of this text amendment and introduction of Ordinance No. 2205 to amend and add fence n LJ regulations to Articie IX (Zoning Regulations and General Provisions) of the • Arcadia Municipal Code as set forth in this staff report. DISCUSSION The revised fencing regulations are more comprehensive and provide illustrations to assist property owners, residents, and staff in understanding and interp~eting the code. The Development Services Department is recommending the following changes: 1. Amend in its entirety Division 1, and 2; Fence Regulations set forth in Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code; 2. Add new fence regulations to Division 0, f2esidential Mountainous Single Family Zone (R-M); Division 3, Medium Density Residential Zone (R-2); and Division 5, Multiple Family Zone (R-3) set forth in Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code; 3. Amend in its entirety Division 3, Fence Regulations set forth in Article IX, Chapter 2, Part 8 of the Arcadia Municipal Code; and, 4. Amend Sections 9250.3.14, 9251.2.11, 9252.2.10, 9253.2.12, and 9255.2.12 set forth in Article IX, Chapter 2 of the Arcadia Municipal Code • to include swimming pool and spa fence regulations. This text amendment includes new fence regulations that, if approved, would be applicable to "flag IoY' configurations that exist within the R-M, R-O, and R-1 zones. Currently there are no provisions in the Municipal,Code that specifically address fencing for flag lots. In addition, the proposed design guidelines for fencing have been rearranged with the development standards for easier reference purposes. Below is a summary of the proposed changes to the fence regulations that are applicable to all the residential zones, except when noted otherwise: 1) The height of a fence on properties that are located south of Hugo Reid Avenue in the R-O zone will be limited to 3'-0" in height with a driveway entry gate of 4'-0" (current regulation allows up 4'-D" in height). This primarily addresses the R-O zoned properties located within south Arcadia adjacent to R-1 zoned properties. 2) An entry gate will be required to be setback a minimum of 4'-0" from the front property line (current regulation requires a 3'-0" setback). \J TA 2004-003/Ord. No. 2205 April 5, 2005 Page 2 , , 3) In the R-M and R-O zoned properties that are located north of Hugo Reid • Avenue, a driveway entry gate may be permitted up to 5'-0" in height (current regulation allows up to 4'-0" in height). 4) In the R-1 zone, a driveway entry gate may be permitted up to 4'-0" in height (current regulation allows up to 3'-0" in height). 5) A property with a full landscape parkway along the front property line and no sidewalk may place a fence and/or columns, excluding entry gate(s), adjacent to the front property (ine (current regulation requires a 3'-0" setback). 6) The minimum distance between decorative columns will be increased from 7'-6" to 8'-0". 7) The distance between decorative columns for a pedestrian entry gate within the front yard area may be allowed closer than 8'-0", but not less than 4'-0" apart (new standard). 8) On corner lots in the R-M, R-O, and R-1 zones, only one (1) pedestrian entry gate with decorative columns may be permitted in the front yard area (new standard). 9) Only one decorative outdoor post-mounted light fixture may be permitted in the front yard area, provided that it does not exceed 8'-0" in height (new standard). 10) A solid wall within its permitted height that is adjacent to a side property line may be permitted in the front yard area (new standard). 11) In the R-1 zone, a solid decorative masonry base for a fence may be permitted in the front yard area, provided that it does not exceed eight (8") inches in height (new standard). 12) In the R-M, R-O, and R-1 zones, a garden arbor or pergola over a pedestrian walkway may be permitted in the front yard area, provided that it does not exceed 7'-0' feet in height and 4'-0" feet in width (new standard). 13) The fence height within the required street-side setback on a comer lot wouid be increased from 5'-0" to 6'-0" in height. 14) No spears,(i.e. apache, aristocrat with crushed spears, or any spear-like features) may be permitted on a fence, wall, or gate. Additionally, • TA 2004-003/0rd. No. 2205 April 5, 2005 Page 3 < corrugated fibergiass and bamboo fencing will be prohibited (new • standard). 15) Under the Swimming Pool and Spa section, all pools, spas, and similar water features that are more than eighteen (18) inches in depth shaH be enclosed by a structure and/or fence, as required by the City's Building and Safety Codes (new standard). As for Division 3, set forth in Article IX, Chapter 2, Part 8(General Provisions), Section 9283.9.1 will be amended in its entirety to only address the fence regulations in the commercial and manufacturing zones, and Sections 9283.9.2 and 9283.9.3 will be entirely deleted (refer to Exhibit A, Commercial and Manufacturing Zones). ENVIRONMENTAL ANALYSIS The proposed text amendment is exempt from the requirements of the California Environmental Quality Act (CEQA). There is no possibility that the text amendment, by itself, will have a significant effect on the environment under Section 15061(b)(3) of the CEQA Guidelines, and this text amendment does not constitute a"projecY' under Section 15378(b)(2) of the CEQA Guidelines. FISCAL IMPACT • The proposed text amendment will have no direct fiscal impact. RECOMMENDATION It is recommended that the City Council: Introduce Ordinance No. 2205: An Ordinance of the City Council of the City of Arcadia, California, amending and adding.fence regulations to -Article IX (Zoning Regulations and General Provisions) of the Arcadia Municipal Code. Approved By: ~~ William R. Kelly, City Manager Attachments: 1) Ordinance No. 2205 2) February 8, 2005 Planning Commission Minutes 3) Preliminary Exemption Assessment n U TA 2004-00310rd. No, 2205 April 5, 2005 Page 4 c ORDINANCE NO. 2205 • AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING AND ADDING FENCE REGULATIONS TO ARTICLE IX (ZONING REGULATIONS AND GENERAL PROVISIONS) OF THE ARCADIA MLTNICIPAL CODE. THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Those certain sections of the Arcadia Municipal Code set forth in Exhibit "A" are amended to read as shown in Eachibit "A". SECTION 2. Article IX, Chapter 2, Part 8(General Provisions) of the Arcadia Municipal Code is amended by deleting Sections 9283.9.2 and 9283.9.3. SECTION 3: The City Clerk shall certify to the adoption of this Ordinance and shall cause a copy of same to be published in the official newspaper of said City within fifteen ~15) days after its adoption. Passed, approved and adopted this day of , 2005. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: ~ .-~-- ~~~~ti~ ~' ~~~ ~ty Attorney 1 • . ~ 9250.3.14 SWIMMING POOLS AND SPAS. Private swimming pools and spas may not be constructed and maintained in any required front yard, ~ nor within three (3) feet of any side or rear lot line, nor within ten {10) feet of the property line on the street side of a corner lot. The open portions of such pools or spas shall be deemed as open and unobstructed areas for the purposes of computing yard and area requirements. Spa and pool equipment shall comply with the required setback set forth in Section 9250.3.3. (Added by Ord. 1920 adopted 5-1-90). All pools, spas, and similar water features of eighteen (18) inches or more in depth shall be enclosed by a structure and/or fence, as required by the City's Building and Safety Codes. 9250.3.16. FENCES, WALLS, AND GATES. FRONT YARD. For purposes of this section the front yard area shall be defined as the area e~ending across the full width of the lot between the front lot line and the required front yard setback. A decorative fence shall mean aesthetically significant in design and construction with a non-detracting color, and a compatible finish that is consistent with the main dwelling and adjacent properties. A decorative column is a vertical supporting member with an aesthetically significant textured surface, including, but not limited to stucco, split face, stone veneer, brick veneer, wood veneer, ledgestone, solid stone, solid brick, and solid wood. A cap is a horizontal surface atop a column. Decorative fences and columns with caps located in the front yard area shali be setback a minimum of three (3) feet from the front property line (refer to Figure 1). EXCEPTION: When there is a full landscaped parkway with no sidewalk a fence and/or columns, excluding entry gate(s), may be placed adjacent to the front property line. Front entry and driveway entry gate(s) shail be setback a minimum of four (4) feet from the front property line {refer to Figure 1). The area between the front property line and the fence shall have an appropriate irrigation system and decorative landscaping (i.e. shrubs, ground cover, flowers, plants, etc.). The decorative fences, columns, and entry gate(s) may be permitted up to four (4) feet in height. A driveway entry gate may be permitted up to five (5) feet in height. Figure 1 - - - r------ ---- -- i I I i PNEWPY E ~n~WiE _ i~ e'-a'i mi.v. q :. o.-_ y'- _-_- ~P -__ np. xovea^ _xe. Page 1 R-M Zone Exhibit "A" All fences shall be of open work design (i.e. a minimum of four (4) inches between vertical and horizontal members). A two (2) foot high solid wall may be ' combined within the permitted height of the decorative fence (refer to Figure 2). Figure 2 ~ ; I z~-o~~. `~. °~ `~" ~ ~ . . . 7-0^MNC. ~ The distance between decorative columns for a pedestrian entry gate within the front yard area may be allowed closer than 8'-0", but not less than 4'-0" apart. On corner lots, only one (1) pedestrian entry gate with decorative columns may be permitted and located in the front yard area. Columns and posts shall be placed at horizontal intervals no less than eight (8) feet apart measured between the columns (refer to Figure 3). Said columns or posts shall not have any horizontal. dimension greater than twenty-four (24) inches and caps shall not have any horizontal dimensions greater than thirty (30) inches. s ~ 8'-0" MIN. Decorative lights are limited to the entry points at driveways and pedest~ian entrances, and shall not exceed eighteen (18) inches in height above the maximum fence/column height. A decorative outdoor post- mounted light fixture may be permitted in the front yard area, provided that it does not exceed eight (8) feet in height. No spears (i.e. apache, aristocrat with 'crushed spears, or any spear-like features) shall be permitted on a fence, wall, or gate. Chain link, corrugated fiberglass, bamboo fencing, and wire type fencing are not permitted. EXCEPTIONS: 1. A solid wall adjacent to the side property line may be permitted in the front yard area, provided that it does not exceed four (4) feet in height. 2. The height of a retaining wall within the front yard shall be subject to approval by the Development Services Director or designee. 3. A garden arbor or pergola over a pedestrian walkway may be permitted within the front yard area, provided that it does not exceed seven (7) feet in height and four (4) feet in width. 4. Temporary construction fencing that are of chain link or wire type may be permitted within the front and street side setback areas, provided that it does not exceed six (6) feet in height. 9250.3.16.1 FENCES, WALLS AND GATES. CORNER LOTS. On corner lots, fences, walls, and gates within the required street Page 2 R-M Zone Exhibit "A" • • ~ ~ ~ ~ U side yard setback or special setback are permitted up to six (6) feet in height, measured at the street side property line, except as restricted by Section 9250.3.16.3, Intersection Visibility. Said fences, walls, and gates shall be setback a minimum of eighteen (18) inches from the street side property line. The area between the street side property line and the fence shall have an appropriate irrigation system and decorative landscaping (i.e, shrubs, ground cover, flowers, plants, etc.). EXCEPTION: When there is a full landscaped parkway with no sidewalk a fence, wall, and gate, excluding entry gate(s), may be placed adjacent to the street side property line. 9250.3.16.2 FENCES, WALLS, AND GATES. SIDE AND REAR YARDS Fences, walls, and gates located within a required side and/or rear yard area(s) are permitted up to six (6) feet in height; provided that no portion of any such fence, wall, or gate e~ends into the front yard area. Measurement of a fence or wall heiqht. The fence or wall height shall be measured from the lowest adjacent grade to the uppermost part of the fence or wall (refer to Figure 4). Figure 4 When there is a difference in grade between properties a wall or fence is permitted up to six (6) feet in height adjacent to the rear and side property lines if said wall or fence maintains a minimum setback that is equal to the difference in grade between the properties: When there is no difference in grade between properties, a wall shall comply with the height limitations unless it complies with the setbacks required for an accessory building (refer to Figure 5). Figure 5 EXCEPTION: If the grade has been altered due to previous grading, the finished grade shall be subject to review and approval by the Page 3 R-M Zone Exhibit "A" Development Services Director or feet of an adjacent street intersection designee. (see Figure 7). ~ 9250.3.16.3 FENCES, WALLS, AND GATES. FLAG LOTS. A fence or wall may be permitted in the front yard and driveway area, provided that it does not exceed four (4) feet in height. When a fence or wall is located within the front yard of a flag lot and the tront property line of that flag lot abuts the rear property line of an adjacent lot, it may be permitted up to six (6) feet in height (see Figure 6). ~ Figure 6 9250.3.17 VEHICULAR VISIBILITY STANDARDSFOR DRIVEWAYS AND INTERSECTIONS. On corner lots located at the intersection of two or more streets, alleys, or common driveways no buildings, structures, fences, walis, gates, hedge shrubbery, landscape architectural features or dense landscaping shall exceed three (3) feet in height within twenty-five (25) Figure 7 J' MA%. FENCE nrvoroe SHRIIB \~ ~ Page 4 R-M Zone Exhibit "A" • • . 9251.2.11 SWIMMING POOLS AND SPAS. Private swimming pools and spas may not be constructed and maintained in any required front yard, five (5) feet of any side or rear lot lines, nor within ten (10) feet of the property line on the street side of a corner lot. The open and uncovered portions of such pools and spas shall be deemed as open and unobstructed areas for the purposes of computing yard and area requirements. All pools, spas, and similar water features of eighteen (18) inches or more in depth shall be enclosed by a structure and/orfence, as required by the City's Building and Safety Codes. ~ 9251.2.13.1. FENCES, WALLS, AND GATES. FRONT YARD. ~ For purposes of this section the front yard area shall be defined as the area extending across the full width of the lot between the front lot line and the required front yard setback. A decorative fence shall mean aesthetically significant in design and construction with a non-detracting color, and a compatible finish that is consistent with the main dwelling and adjacent properties. A decorative column is a vertical supporting member with an aesthetically significant textured surface, including, but not limited to stucco, split face, stone veneer, brick veneer, wood veneer, ledgestone, solid stone, solid brick, and solid wood. A cap is a horizontal surface atop a column. Decorative fences and columns with caps located within the front yard area shall be setback a minimum of three (3) feet from the front property line (refer to Figure 1). EXCEPTION: When there is a full landscaped parkway with no sidewalk, a fence and/or columns, excluding entry gate(s), may be placed adjacent to the front property line. Front entry and driveway entry gate(s) shall be setback a minimum of four (4) feet from the front property line (refer to Figure 1). The area between the front property , line and the fence shall have an appropriate irrigation system and decorative landscaping (i.e. shrubs, ground cover, flowers, plants, etc.). The decorative fences, columns, and entry gate(s) in the front yard area shall be limited to the following heights: 1. A maximum height of four (4) feet is permitted on properties north of Hugo Reid Drive. A driveway entry gate may be permitted up to five (5) feet in height. 2. A maximum height of three (3) feet is permitted on properties south of Hugo Reid Drive. A driveway entry gate may be permitted up to four (4) feet in height. Page 1 R-O Zone Exhibit "A' Figure 1 . ~ ~ I I All fences shall be of open work design (i:e., a minimum of four (4) inches between vertical and horizontal members). A two (2) foot high solid wall may be combined within the permitted height of the decorative fence (refer to Figure 2). z ~ I ~ z~-o~~. < .a ~. ~ I 2' - 0" MAX. ~- ' ~ The distance between decorative columns for a pedestrian entry gate within the front yard area may be allowed closer than 8'-0", but not less than 4'-0" apart. On corner lots, only one (1) pedestrian entry gate with decorative columns may be permitted in the front yard area. Columns and posts shall be placed at horizontal intervals no less than , ' eight (8) feet apart measured between the columns (refer to Figure 3). Said columns or posts shall not have any horizontal dimension greater than twenty-four (24) inches and caps shall not have any horizontal dimensions greater than thirty (30) inches. s 8'-0" MIN. , Decorative lights are limited to the entry points at driveways and pedestrian entrances, and shall not exceed eighteen (18) inches in height above the maximum fence/column height. A decorative outdoor post- mounted light fixture may be permitted in the front yard area, provided that it does not exceed eight (8) feet in height. No spears (i.e. apache, aristocrat with crushed spears, or any spear-like features) shall be permitted on a fence, wall, or gate. Chain link, corrugated fiberglass, bamboo fencing, and wire type fencing are not permitted. sqa14 ~t..,es ~~ae ..,.a ., ..ie~~ ~ ~ea EXCEPTIONS: 1. A solid wall adjacent to the side property line may be permitted in the front yard area, provided that it does not exceed four (4) feet in height. 2. The height of a retaining wall within the front yard shall be subject Page 2 R-O Zone Exhibit "A" ~ ~ • • to approval by the Development Services Director or designee. 3. A garden arbor or pergola over a pedestrian walkway may be permitted in the front yard 'area, provided that it does not exceed seven (7) feet in height and four (4) feetin width. 4. Temporary construction fencing that are of chain link or wire type may be aAewed permitted within the front and sfreet side setback areas, ~p provided that it does not exceed ~six (6) feet in height. 9251.2.13.2. FENCES, WALLS AND GATES. CORNER LOTS. ~ ~ On corner lots, fences, walls, and gates within the required street side yard setback or special setback aet-exseed are permitted up to six (6) feet in height, measured at the street side property line, except as restricted by Section 9251.2.13, Intersection Visibility. Said fences, walls, and gates shall be setback a minimum of eighteen (18) inches from the street side property line. The area between the street side property line and the fence shall have an. appropriate irrigation system and decorative landscaping (i.e. shrubs, ground cover, flowers, plants, etc.)' EXCEPTION: When there is a full landscaped parkway with no sidewalk a fence, wall, or gate, excluding entry gate(s), may be placed adjacent to the street side property line. 9251.2.13.2 FENCES, WAI.LS, AND GATES. SIDE AND REAR YARDS. Fences, walls, and gates located within a required side ef and/or rear yard area(s) ~e are permitted up to six (6) feet in height; provided that no portion of any such fence, wall, or gate extends into the front yard area Measurement of a fence or wall hei4ht. The fence or wall height shall be measured from the lowest adjacent grade to the uppermost part of the fence or wall (refer to Figure 4). Figure 4 grade between properties a wall or fence is permitted up to six (6) feet in height adjacent to the rear and side property lines if said wall or fence maintains a minimum setback that is equal to the difference in grade between the properties. When there is no difference in grade between properties, a wall shall comply with the height limitations unless it compiies with the setbacks required Page 3 R-O Zone Exhibit "A" When there is a difference in for an accessory building (refer to an adjacent lot, it may be permitted Figure 5). up to six (6) feet in height (see ~ Figure 5 Figure 6). txctN i i~N: it tne graae nas been altered due to previous grading, the finished grade shall be subject to review and approval by the Development Services Director or designee. n~c~ ~ ~~ e c~~ircc wn~ i c . . . , cocr~ini c€~ nnr~[c This section will be entirely deleted. a~r~.1~.r~ cc~ir~c UTAI i c ~ CI C1171CAITC • ~r,-o This section will be entirely deleted 9251.2.12.4 FENCES, WALLS, AND GATES: FLAG LOTS: A fence or wall may be permitted in the front yard and driveway area, provided that it does not exceed four (4) feet in height. When a fence or wall is located within the front yard of a flag lot and the front property line of that flag lot abuts the rear property line of Figure 6 r-----.------ vEncc aa awn~.~ I ~ II - __~ ~r----- - - - I li 'i a'-o' Nwx. 'I II ~ 'I rErvce aa wnu~l,~ ~ jl I ~; I~ ~I I I~ II I L---I`~3-o~ ~~~. --- '~ 9251.2.13 VEHICULAR VISIBILITY STANDARDSFOR DRIVEWAYS AND • INTERSECTIONS. On corner lots located at the intersection of two or more streets, aileys, or common driveways no buildings, structures, fences, walls, gates, hedge shrubbery, landscape architectural features or dense landscaping shall exceed three (3) feet in height within twenty-five (25) feet of an adjacent street intersection (see Figure 7). vebis~laf , belevv~ ~ Page 4 R-O Zone Exhibit "A" !~ ~ 9252.2.10 SWIMMING POOLS AND SPAS. Private swimming pools and spas may not be constructed and maintained in any required front yard, five (5) feet of any side or rear lot lines, nor within ten (10) feet of the property line on the street side of a corner lot. The open and uncovered portions of such pools and spas shall be deemed as open and unobstructed areas for the purposes of computing yard and area requirements. All pools, spas, and similar water features of eighteen (18) inches or more in depth shall be enclosed by a structure and/or fence, as required by the City's Building and Safety Codes. • 9252.2.12.1 FENCES, WALLS, AND GATES. FRONT YARD. ~ For purposes of this section the front yard area shall be defined as the area extending across, the full width of the lot between the front lot line and the required front yard setback. A decorative fence shall mean aesthetically significant in design and construction with a non-detracting color, and a compatible finish that is consistent with the main dwelling and adjacent properties. A decorative column is a vertical supporting member with an aesthetically significant textured surface, including, but not limited to stucco, split face, stone veneer, brick veneer, wood veneer, ledgestone, solid stone, solid brick, and solid wood. A cap is a horizontal surface atop a column. Decorative fences, columns with caps, and entry gates located in the front yard area shalf be setback a minimum of three (3) feet from the front property line (refer to Figure 1). EXCEPTION: When there is a full landscaped parkway with no sidewalk, a fence and/or columns, excluding a driveway entry gate, may be placed adjacent to the front property line. Front entry and driveway entry gate(s) shall be setback a minimum of four (4) feet from the front property line (refer to Figure 1). The area between the front property line and the fence shall have an appropriate irrigation system and decorative landscaping (i.e. shrubs, ground cover, flowers, plants, etc.). The decorative fences, columns, and entry gates may be permitted up to three (3) feet in height. A driveway entry gate may be permitted up to four (4) feet in height. Page 1 R-1 Zone Exhibit "A" Figure 1 ----- - -, I All fences shall be of open work design (i.e. a minimum of four (4) inches between vertical and horizontal members). The distance between decorative columns for a pedestrian entry gate within the front yard area may be ailowed closer than 8'-0", but shall not be less than 4'-0" apart. On corner lots, only one (1) pedestrian entry gate with ,decorative columns may be permitted, and it shall be located in the front yard area. Columns and posts shall be placed at horizontal intervals no less than ~°.,°^ f°°* °~~ ~^^"^° eight (8) feet apart measured between the columns. Said columns or posts shall not have any horizontal dimension greater than twenty-four (24) inches and caps shall not have any horizontal dimensions greater than thirty (30) inches. Figure 2 I~ ~: 8'-0" MIN. - , Decorative lights are limited to the entry points at driveways and pedestrian entrances, and shall not ezceed eighteen (18) inches in height above the maximum fence/column height. A decorative outdoor post- mounted light fixture may be permitted in the front yard area, provided that it does not exceed eight (8) feet in height. No spears (i.e. apache, aristocrat with crushed spears, or any spear-like features) shall be permitted on a fence, wall, or gate. Chain link, corrugated fiberglass, bamboo fencing, and wire type fencing are not permitted sk~all _..__. _.__ ,_._ _.___, _...--- ---- EXCEPTIONS: 1. A solid decorative masonry base for fences may be permitted in the front yard area, provided that it does not exceed eight (8) inches in height. 2. A solid wall adjacent to the side property line may be permitted in the front yard area, provided that it does not exceed three (3) feet in height. 3. The height of a retaining wall within the front yard shall be subject to approval by the Development Services Director or designee. 4. A garden arbor or pergola over a pedestrian walkway may be permitted in the front yard area, provided that it does not exceed seven (7) feet in height. 5. Temporary construction fencing that are of chain link or wire type may be aAewred permitted within the front and , street side setback areas, ~p provided that it does not exceed te six (6) feet in height. 9252.2.12.2 FENCES, WALLS, AND GATES. CORNER LOTS. On corner lots, fences, walls, and gates within the required street side yard setback or special setback aet~seed f•„~ ~~~ E~~« •.. 4.vi..M4 are permitted up to six (6) feet in height, measured at the street side property Page 2 R-1 Zone Exhibit "A" . ~ • • • . line, except as restricted by Section 9252.2.13, Intersection Visibility. Said fences, walls, and gates shall be setback a minimum of eighteen (18) inches from the street side property line. The area between the street side property line and the fence shall have an appropriate irrigation system and decorative landscaping (i.e. shrubs, ground cover, flowers, plants, etc.). EXCEPTION: When there is a full landscaped parkway with no sidewalk a fence, wall, or gate, excluding entry gate(s), may be placed adjacent to the street-side property line. 9252.2.12.3 FENCES, WALLS, AND GATES. SIDE AND REAR YARDS Fences, walls, and gates located within a required side sF and/or rear yard areas ~~are permitted up to six (6) feet in height, provided that no porEion of any such fence, wall, or gate extends into the required front yard area. Measurement of a fence or wall heiaht. The fence or wall height shall be measured from the lowest adjacent grade at the base to the uppermost part of the fence or wall (see Figure 3). Figure 3 When there is a difference in grade between properties a wall is permitted up to six (6) feet in height adjacent to the rear and side property lines if said wall maintains a minimum setback that is equal to the difference in grade between the properties. When there is no difference in grade between properties, a wall shall comply with the height limitations unless it complies with the setbacks required for an accessory building (refer to Figure 4). Figure 4 EXCEPTION: If the grade has been altered due to previous grading, the finished grade shall be subject to review and approval by Page 3 R-1 Zone Exhibit "A" the Development Services Director or designee. n~c~ ~+~ n rosiree ta~n~ ~ e . . ~ , ns~n r_nrcc .-.,.s~TVm~sv coer~ni eeTnnruc This section will be entirely deleted. o~c~ ~+~ c ce~ir~e te~ni i e . . , esin~~ [1CC1['A~ CI CRACAITC This section will be entirely deleted. 9252.2.12.6 FENCES, WALLS, AND GATES. FLAG LOTS. A fence, wall, and gate may be permitted in the front yard and driveway area, provided that it does not exceed three (3) feet in height. Wheri a fence, wall, and gate is located within the front yard of a flag lot and the front property line of that flag lot abuts the rear property line of an adjacent lot, it may be permitted up to six (6) feet in height (see Figure 5). V ~ ~ ~'-0" MIN. 9252.2.13 VEHICULAR VISIBILITY STANDARDS FOR DRIVEWAYS AND INTERSECTIONS. On corner lots located at the intersection of two or more streets, alleys, or common driveways no buildings, structures, fences, walls, gates, hedge shrubbery, landscape architectural features or dense landscaping shall exceed three (3) feet in height within twenty-five (25) feet of an intersection of a vehicular an adjacent street intersection (see Figure 6). vek~ie~laf {~elew: Figure 6 -- \ ~ _ ___FROPERTV~IINE_____\ ___ ry ~ ~ ~ j I / 3'MFX. FENCE AN~/Oft DRIVEWAV .\l~ ~5•_p• SMRUB P I\ II \~ 90-0' III \\ I 1 Page 4 R-1 Zone Exhibit "A" • • ~ ~ • ~ 9253.2.12 SWIMMING POOLS AND,SPAS. The minimum distance between swimming pools or spas and the first floor access openings shall be as follows: A. When the.diagonal dimension of a swimming pool or spa is less than nine (9') feet, said minimum distance shall be five (5') feet. B. When the diagonal dimension of a swimming pool or spa is greater than nine (9') feet, said minimum distance shall be fifteen (15') feet. All pools, spas,. and similar water features of eighteen (18) inches or more in depth :shall be enclosed by a structure and/or fence, as required, by the City's Building and Safety Codes. This section will be entirely deleted. 9253:2.21.1 FENCES, WALLS AND GATES. FRONT YARD. All fences, walls, or gates, including height, design, and location within the front yard setback area shall be subject to Architectural Design Review. For purposes of this section the front yard area shafl be defined as the area extending across the full width of the lot between the front lot line and required front yard setback. A decorative fence shall mean aesthetically significant in design and construction with a non-detracting color, and a compatible finish that is consistent with the main dwelling and adjacent properties: A decorative column is a vertical supporting member with an aesthetically significant textured surface, including, but not limited to stucco, split face, stone veneer, brick veneer, wood veneer, ledgestone, solid stone, solid brick, and solid wood. A cap is a horizontal surface atop a column. Decorative fences, columns with caps, and entry gates located in the front yard area shall be setback a minimum of th~ee (3) feet from the front property line (refer to Figure 1). EXCEPTION: When there is a full landscaped parkway with no sidewalk a fence and/or columns, excluding entry gate(s), . may be placed adjacent to the front property line. Front entry and driyeway entry gate(s) shall be setback a minimum of four (4) feet from the front property line (refer to Figure 1). The area between the front property line and the fence shall have an appropriate irrigation system and decorative landscaping (i.e. shrubs, ground cover, flowers, plants, etc.). Page 1 R-2 Zane Exhibit "A" All fences shall be of open work design (i.e. a minimum of four (4) inches between vertical and horizontal members). The distance between decorative columns for a pedestrian entry gate within the front yard area may be allowed closer than 8'-0", but shall not be less than 4'-0" apart. Columns and posts shall be placed at horizontal intervals no less than eight (8) feet apart measured between the columns (~efer to Figure 2). Said columns or posts'shall not have any horizontal dimension greater than twenty-four (24) inches and caps shall not have any horizontal dimensions greater than thirty (30) inches. "L e'-0" MIN. Decorative lights are limited to the entry points at driveways and pedestrian entrances, and shall not exceed eighteen (18) inches in height above the maximum fence/column height. A decorative outdoor post- mounted light fixture may be permitted in the front yard, provided that it does not exceed eight (8) feet in height. No spears (i.e. apache, aristocrat with crushed spears, or any spear-like features) shall be permitted on a fence or gate. Chain link, corrugated fiberglass, bamboo fencing, and wire type fencing are not permitted. , , ~ e# t~2 .,..~ ~.~., in~.,~~~.... ~ The provisions of this section shall not prohibit the erection of a fence enclosing an elementary an elementary or high school site if such fence does not project beyond the front line of the building (Added by Ord. 2069 adopted 4-1-97). EXCEPTIONS: 1. Multiple family dwelling units that face the street-side of a lot, the height of a fence, wall or gate shall be limited to four (4) feet in height. 2. Temporary construction fencing that are of ohain link or wire type may be aNewe~ permitted within the front and street-side setback areas, ap provided that it does not exceed te six (6) feet in height. 9253.2.21.2 FENCES AND WALLS. SIDE AND REAR YARD AREAS. Fences and walls located within the required side and/or rear yard areas are permitted up to six (6) feet in height, provided that no portion of any such fence, wail, and/or gate extends into the front yard area Page 2 R-2 Zone Exhibit "A" ~ . ~ • Measurement of a fence or wall heiuht. The fence or wall height shall be measured from the lowest adjacent grade at the base to the uppermost part of the fence or wall (see Figure 3). ~ Figure 3 Figure 4 EXCEPTION: If the grade has been altered due to previous grading, the finished grade shall be subject to review and approval by the Development Services Director or designee. • • grade between properties a wall is permitted up to six (6) feet in height adjacent to the rear and side property lines if said wall maintains a minimum setback that is equal to the difference in grade between the properties. When there is no difference in grade between properties, a wall shall comply with the height limitations unless it complies with for an accessory building (refer to Figure 4). the setbacks required _ 9253.2.21.3 FENCES, WALLS AND GATES. CORNER LOTS. On corner lots, fences, walls, and gates within the required street side yard or special setbacks area are permitted up to six (6) feet in height, measured at the street side property line, except as restricted by Section 9255.2.21.4, Intersection Visibility. Said fences, walls, and gates shall be setback a minimum of eighteen (18) inches from the street side property line. The area between the street side property line and the fence shall be landscaped with an appropriate irrigation system. All fences, walls, or gates, including height, design, and location within the required street side yard setback or special setback area shall be subject to Architectural Design Review. Page 3 R-2 Zone Exhibit "A" When there is a difference in 9253.2.21.4 VEHICULAR VISIBILITY STANDARDS FOR DRIVEWAYS AND INTERSECTIONS. On corner lots located at the intersection of two or more streets, alleys, or common driveways no buildings, structures, fences, walls, gates, hedge shrubbery, landscape architectural features or dense landscaping shall exceed three (3) feet in height within twenty-five (25) feet of an intersection of a vehicular an adjacent street intersection (see Figure 5). Figure 5 -- 0 ry __ ___PR~P.~RTY LINE_____~ I II ~ I ' ~ I ~ I / J'MA% ~ ~ FENGE ~MD/OR ORIVEWAY 15'~0' I $MRIIB ~\ I \ y ~ '' ~ 00' .p• I \ I \ I I Page 4 R-2 Zone Exhibit "A" ~ • r1~ l J 9255.2.12 SWIMMING POOLS • AND SPAS. The minimum distance between swimming pools or spas and the first floor access openings shall be as follows: A. When the diagonal dimension of a swimming pool or spa is less than nine (9') feet, said minimum distance shall be five (5') feet. B. When the diagonal dimension of a swimming pool or spa is greater than nine (9') feet, said minimum distance shall be fifteen (15') feet. All pools, spas, and similar water features of eighteen (18) inches or more in depth shall be enclosed by a structure and/or fence, as required by the City's Building and Safety Codes. 9~55.~.1 AAASAN(~Y W.^,665 . This section will be entirely deleted. 9255.2.21 FENCES, WALLS AND GATES. FRONT YARD. All fences, walls, or gates, including height, design, and location within the front yard setback area shall be subject to Architectural Design Review. For purposes of this section the front yard area shall be defined as the area extending across the full width of the lot between the front lot line and required front yard setback. A decorative fence shall mean aesthetically significant in design and construction with a non-detracting color, and a compatible finish that is consistent with the main dwelling • and adjacent properties. A decorative column is a vertical supporting member with an aesthetically significant textured surface, including, but not limited to stucco, split face, stone veneer, brick veneer, wood veneer, ledgestone, solid stone, solid brick, and solid wood. A cap is a horizontal surface atop a column. Decorative fences, columns with caps, and entry gates located in the front yard area shall be setback a minimum of three (3) feet from the front property line (refer to Figure 1). EXCEPTION: When there is a full landscaped parkway with no sidewalk a fence and/or columns, excluding entry gate(s), may be placed adjacent to the front property line. Front entry ~and driveway entry gate(s) shall be setback a minimum of four (4) feet from the front property line (refer to Figure 1). The area between the front property line and the fence shall have an appropriate irrigation system and decorative landscaping (i.e. shrubs, ground cover, flowers, plants, etc.). Figure 1 Page 1 R3 Zone Exhibit "A" All fences shall be of open work design (i.e. a minimum of four (4) inches between vertical and horizontal members). The distance between decorative columns for a pedestrian entry gate within the front yard area may be allowed closer than 8'-0", but shall not be less than 4'-0" apart. Columns and posts shall be placed at horizontal intervals no less than eight (8) feet apart measured between the columns (refer to Figure 2). Said columns or posts shall not have any horizontal dimension greater than (wenty-four (24) inches and caps sliall not have any horizontal dimensions greater than thirty (30) inches. "L 8'-0' MIN. Decorative lights are limited to the entry points at driveways and pedestrian entrances, and shall not exceed eighteen (18) inches in height above the maximum fence/column height. A decorative outdoor post- mounted light fixture may be permitted in the front yard area, provided that it does not exceed eight (8) feet in height. No spears (i.e. apache, aristocrat with crushed spears, or any spear-like features) shall be permitted on a fence or gate. Chain link, corrugated fiberglass, bamboo fencing, and wire type fencing are not permitted. , . The provisions of this section shall not prohibit the erection of a fence enclosing an elementary an elementary or high school site if such fence does not project beyond the front line of the building (Added by Ord. 2069 adopted 4-1-97). EXCEPTIONS:. 1. Multiple family dwelling units that face the street-side of a lot, the height of a fence, wall or gate shall not exceed four (4) feet in height. 2. Temporary construction fencing that are of chain link or wire type may be permitted within the front and street-side setback areas, ~+p-te provided it does not exceed six (6) feet in height. 9255.2.21.1 FENCES, WALLS AND GATES. CORNER ~OTS. On corner lots, fences, walis, and gates within the required street side yard setback or special setback area are permitted up to six (6) feet in height, measured at the street side property line, except as restricted by Section 9255.2.21.3, Intersection Visibility. Said fences, walls, and gates.shall be setback a minimum of eighteen (18) inches from the street Page 2 R-3 Zone Exhibit "A" • • ~ • ~ ~ side property line. The area between the street side property line and the fence shall be landscaped with an appropriate irrigation system. All fences, walls, or gates, including height, design, and location within the street side yard setback or special setback area shall be subject to Architectural Design Review. 9255.2.21.2 FENCES AND WALLS. SIDE AND REAR YARD AREAS. Fences and walls located within the required side and rear yard areas are permitted up to six (6) feet in height. Measurement of a fence or wall heiqht. The fence or wall height shall be measured from the lowest adjacent grade at the base to the uppermost part of the fence or wall (see Figure 3). Figure 3 When there is a difference in grade between properties a wall is permitted up to six (6) feet in height adjacent to the rear and side property lines if said wall maintains a minimum setback that is equal to the difference in grade between the properties. When there is no difference in grade between properties, a wall shall comply with the height limitations unless it complies with the setbacks required for an accessory building (refer to Figure 4). Figure 4 EXCEPTION: If the grade has been altered due to previous grading, the finished grade shall be subject to review and approval by the Development Services Director or designee. 9255.2.21.3 VEHICULAR VISIBILITY STANDARDS FOR DRIVEWAYS AND INTERSECTIONS. On corner lots located at the intersection of two or more streets, alleys, or common driveways no buildings, structures, fences, walls, gates, hedge shrubbery, landscape architectural features or dense landscaping shail exceed three (3) feet in height within twenty-five (25) feet of an intersection of a vehicular an adjacent street intersection (see Figure 5). Page 3 R3 Zone Exhibit "A" , • ~ • 9283.9.1 FENCES, WALLS, AND GATES IN COMMERCIAL AND MANUFACTURING ZONES. €#~AN-'F ~FA~B: All fences, walls, or gates, including height, design, and location shall be subject to Architectural Design Review. No spears (i.e. apache, aristocrat with crushed spears, or any spear-like features) shall be permitted on a fence, wall or gate. Chain link, corrugated fiberglass, bamboo fencing, or wire type fencing are not permitted. Temporary construction fencing that are of chain link or wire type may be permitted, provided that it would not exceed six (6) feet in height. , , . ~ ~ , , ~ ~ ~ . i~T-tee ~k}ei ;: rx~a;~ ; ; ~ , ,a, , ~aa~ , ~ ~ 9283.9.2 SAME. FENCES, WALLS, AND GATES. DESIGN ELEMENTS. This section will be entirely deleted. Page 1 Commercial/Manufacturing Zone Exhibit "A" A 1. PUBLIC HEARING TA 2005-01 • Consideration of a texTamendment for revised fence regulations in the residemial zones. The staff report was presemed. In reply to a quesrion by Commissioner Lucas, Ms. Flores indicated that an arbor and a porte coche are two different structures; an arbor is similar to a trellis, an open-a'v structure and is more of an architectural feature. In response to a question by Commissioner Olsoq Ms. Flores indicated that it would be unlikely that the parkway areas would be improved. She wern on to say that the fence requirements for pools and spas aze in the Building Code but they are now proposing to add these in the Zoning Code. Ms. Butler indicated that previous to the current code, fences and walls were allowed to be constructed at the properry line adjacent to the sidewalk. Staff fek this was very unauractive and found that when there is landscaping in from of the fences and walls it softens the affect adjacent to sidewalks. Staff does not feel that in most cases parkways will be widened, or that sidewalks will be added where currently none exist. She suggested placing a maximum width on the arbor structure and said that an arbor could not be used as a porte coche due to the 7' maximum height limit. In answer to a question by Commissioner Wen, Ms. Flores said t~at the proposed dimensions for walls are based upon staff's e~erience and to provide consistency with the other zones. She said that staff is requiring that gates be setback fwther to avoid a straight line. ~.In answer to a comment made by Commissioner Hsu, Ms. Butler said that the Homeowners Associations do not have regulations on fences and defer to City Codes. Ms. Flores indicated that the Homeowners Associatio~ wouid be made aware of the changes. The public hearing was opened. No one spoke in favor of or in opposition to this item. MOTION: It was moved by Commissioner Hsu, seconded by Commissioner Lucas to close the public hearing. The motion passed by voice vote with no one disseming. Commissioner Olson commended staff on the report and said this is a positive change. Many of the issues that seem to routinely come before the Modification Committee have been addressed by the proposed text amendment. Commissioner Lucas wondered if there would be a limit on existing €ences that are being altered where they would be considered non-conforming. Mr. Nicholson commented that repairing or repiacing a fence has not been an issue in the past. If it is completely removed and replaced with new materials or dimensions then it would be need to comply with the proposed regulations. In the Homeowners • Associations anything over 2' requires their approval. Non-compliance is generally discovered through the Code Enforcement officers, Building Inspectors or complaints from neighbors. Arcadia CiTy Plnming Commieaion . 2 . . 2/S/5 Ms. Butler commented that that Ms: Flores has done a great job with this text amendmem and felt this would be very helpful to the residents and eryable them to better understand the regulations, especially, • with all the illush~arions that have been included. Ms. Buder recommended a change to the proposed regulations that the 3' height limit for R-0 azeas south of Foothill Blvd. be applicabie to azeas south of Hugo Reid and not Foothill Blvd. because the area north of Hugo Reid (the I.ower Rancho area) is zoned RA. Chairman Baderian summarized their discussion and said that they will be proposing approval of this text amendmern to the City Council as presented with the exception that the boundary will be Hugo Reid and Ms. Flores suggested placing a 4' maximum width for the pergola/trellis. MOTION: It was moved by Commissioner Olson, seconded by Commissioner Lucas to recommend approval of TA 2005-O1 to the City Council subject to the proposed changes made above. ROLL CALL: AYES: Commissioners Hsu, Iucas, Olson, Weq Baderian NOES: None \J • Ncadia City Plnmiing Cam~asion 3 ~ 2J8/5 NOTICE OF EXEMPTION ~tPORASiO: • ~c '~ T0: County Clerk FROM: Communfly Development Division County of Los Mgeles Development Services Department Corp. Div., Room 1101, Env. Desk City of Arcadia 12400 E. Imperial Highway 240 W. Huntington Drive Norwalk, CA 90650 Arcadia, CA 91007 1. Project Title: TeM Amendment No. OS-Ot 2. (a) Project LocaGon - City: Arcadia, CA (b) Projecl Location - County: Los Angeles 3. Description of nature, purpose, and beneficiaries of Project: (1) Adding new fence regulations to Division 0, Residential Mountainous Single Family Zone; Division 3, Medium Density Residential Zone; and Division 5, Multiple Family Zone set forth in Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code. (2) Amending in its entirety, Division t and 2, Fence Regulations set forth in Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code. (3) Amending in its entirety Division 3, Fence Regulafions set forth in Article IX, Chapter 2, Part 8 of the Arcadia Municipal Code. (4) Amending Sections 9250.3.14, 92512.11, 9252.2.10, 92532.12, and 9255.2.12 relating to swimming pools and spa in the residential zones. 4. Name of Pubiic Agency approving project: City of Arcadia • 5. Name of Person or Agency carrying out project: Lisa Flores, Senior Planner 6. Exempt slatus: (Check one) (a) _ Ministerial project. (b) _ Not a pcoject. (c) _ Emergency Project. (d) _X_ Categorical Exemption. State type and class number: Sect. 15061(b)(3) (e) _ Declared Emergency. (~ _ Statutory Exemption. State Code secfion number: (g) _ Other. Explanation: 7. Reason why project was exempt: 8. Contact Person: Lisa Flores Senior Planner _ Telephone: ~F~S~574-5445 9. Attach Preliminary Exemption Assessment (Form "A") before flling. Date Received for Filing: ~S Signature (Lead Ag ncy Representative) (Clerk Stamp Here) ~ Senior Planner • Title ` NOTICE OF A PUBLIC HEARING BEFORE THE ~, o_.o,.. ARCADIA CITY COUNCIL NOTICE IS HEREBY GIVEN that a PUBLIC HEARING will be held by and before the ARCADIA CITY • COUNCIL to determine whether or not the following request should be approved, conditionally approved or denied. APPLICATION: Text Amendment No. 2005-O1 APPLICANT: Initiated by the City of Arcadia, Development Services Department REQUEST: (1) Adding new fence regulations to Division 0, Residential Mountainous Single Family Zone; Division 3, Medium Density Residential Zone; and Division 5, Multiple Family Zone set forth in Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code. (2) Amending in its entirety, Division 1 and Z, Fence Regulations set forth in Article IX, Chapter 2, Part 5 of the Arcadia Municipal Code. (3) Amending in its entirety Division 3, Fence Regulations set forth in Article IX, Chapter 2, Part 8 of the Arcadia Municipal Code. (4) Amending Sections 9250.3.14, 9251.2.11, 9252.2.10, 9253.2:12, and 9255.2.12 relating to swimming pools and spa in the residential zones. ENVIRONMENTAL Categoricalfy exempt- 15061(b)(3) DOCUMENT: TIME AND HOUR Tuesday, April 5, 2005 at 7:00 p.m. OF HEARING: • PLACE OF HEARING: Arcadia City Hall Council Chamber 240 West Huntington Drive, Arcadia, Califomia The application file is available at the Planning Services Offices. This case will not alter the zoning of any property. The purpose of the Public Hearing is to provide the public an opportunity to be heard concerning the proposed text amendment. All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed teact amendment. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the proposed text amendment you may be limited to raising only those issues and objeetions which you or someone else raised at or prior to the time of the Public Hearing. Persons wishing to comment on the text amendment may do so at the Public Hearing or by writing to the Community Development Division prior to the April 5, 2005 Public Hearing. It is in the best interest of any concerned party to be present at the Public Hearing. For further information regarding this matter, please contact Senior Planner, Lisa Flores by calling (626) 574-5445 in City Hall or by writing to the Community Development Division at 240 West Huntington Drive, P. O. Box 60021, Arcadia, CA 91066-6021. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Public Hearing, please contact the City Clerk's Office at (626) 574-5455 at least three (3) working days before the meeting. This notification will help city staff in making reasonable arrangements to • provide you with access at the Public Hearing. Arcadia City Hall is open Monday through Thursday, from 7:30 a.m. to 5:30 p.m., and on alternate Fridays from 7:30 a.m. to 4:30 p.m. City Hall will be closed on March 18, and April 1, 2005. Vida Tolman, Chief Deputy City Clerk/Records Manager Publish Date: March 14, 2005 h, ~ ,.. ,.~ A~yw~f 1f03 ~ - a~un,~y~tu°a`° STAFF REPORT Development Services Department • • April 5, 2005 TO: Arcadia City Council FROM: Don Penman, Assistant City,Manager/Development Services DiFector'~ Donna Butler, Community DevelopmentAdministrator~ SUBJECT: Consideration of Text Amendment 2005-02 relatinq to boardinq houses in residential zones. Recommendation: Introduce Ordinance No. 2204 an Ordinance of the City Council of the City of Arcadia, California, adding Sections 9220.9.1, 9250.2.6, 9251.1.6, 9252.1.6, 9253.1.6 and 9255:12.6 to the Arcadia Municipal Code to prohibit the operation of boarding houses in certain residentiaf zones. SUMMARY boarding houses in the residential zones. Text amendment T.A. 2005-002 was initiated by the Development Services Department to address a recurring problem that the City has been experiencing in the last few years relating to the use of single-family dwellings as boarding houses. The proposed text amendment defines "boarding houses" and prohibits the operation of commercial The Planning Commission at its February 22, 2005 meeting voted 5-0 to recommend to the City Council approval of the proposed text amendment The Development Services Department is recommending that the City Council introduce Ordinance No. 2204, an Ordinance of the City Council of the City of Arcadia, California, adding Sections 9220.9.1, 9250.2.6, 9251.1.6, 9252.1.6, 9253:1.6 and 9255.12.6 to the Arcadia Municipal Code to prohibit the operation of boardirig houses in certain residential zones. T.A 2005-0~2 April 5, 2005 Page 1 BACKGROUND During the past few years the City has had several problems with persons utilizing • single-family dwellings for "pregnancy homes", renting two or more rooms in the home to individuals under separate rental agreements (either written or oral) and basically operating a boarding house. These problems are difficult to add~ess because neither pregnancy homes nor °boarding houses" are defined in<the code. Although, the City has been successful in managing most of these pro6lems, it is the opinion of the City Attorney as well as Development Services Department that addressing "Boarding Houses" in the Arcadia Municipal Code will benefit both the public and City staff by providing a clear definition of what is and is not permitted. DISCUSSION The Arcadia Municipal Code defines a dwelling unit as a"detached building designed exclusively for occupancy by one family." Multiple-family dwellings are defined as a building or portion the~eof designed for occupancy by two or more families living independently of each other including a duplex, apartment or condominium. Family is defined as "two or more persons bearing the generic character of, and living together as a relatively permaneht single bona fide housekeeping unit in a domestic relationship based upon birth,.ma~riage or other domestic bond.of sociaf, economic and • psychological commitment to each other as distinguished from a group occupying a boarding' house, club, dormitory, .fratemity, hotel, lodging house; motel, rehabilitation center, rest home or sorority." " Renting rooms in a home is a commercial activity, which is inconsistent with the use of property in the residential zones. Staff is recommending that the following definition be added to the Arcadia Municipal Code: 9220.9.1. "BOARDING HOUSE. A boarding house is a residence or dwelling; other than a motel or hotel, wherein two or more rooms, with or without individual or group cooking facilities, are rented to individuals under separate_rental.agreements or leases, either written or oral, whether or not an owner, agent or'rental manager is in residence. Notwithstanding this definition, no single family residence operated as a group home pursuant to the Community Care Facilities Act, that is otherwise exempt from local zoning regulations, shall be considered a boarding house." In addition, staff is recommending that Sections 9250.2.6, 9251.1.6, 9252.1.6, 9253.1.6 and 9255.1.6 be added to the Arcadia Municipal Code to prohibit boarding houses in the R-M, R-O, R-1, R; 2 and R-3 zones. The specific wording for these sections is set forth in the attached Ordinance No: 2204. ` The proposed changes provide the public, property owners and the City staff with a clear'definition of what is permitted and prohibited in residential zones. Inclusion of this • T.A 2005-002 April 5, 2005 Page 2 specific wording in the Municipal Code will assist the City's Code Services Officers in enforcing the Code when violations are reported. • ENVIRONMENTAL ANALY5IS The proposed text amendment is exempt from the requirements of the Galifornia Environmental Quality.Act (CEQA). There is no possibility that the text amendment, by itself, wi{I have a significant effect on the environment under Section 15061(b)(3) of the CEQA Guidelines, and this text amendment does not constitute a"projecY' under Section 15378(b)(2) of the CEQA Guidelines. RECOMMENDATION Approve Text Amendment T.A. 2005-02 and Introduce Ordinance No. 2205 an Ordinance of the City Council of the City of Arcadia, California, adding Sections 9220.9.1, 9250.2.6, 9251.1.6, 9252.1.6, 9253.1.6 and 9255.12.6 to the Arcadia Municipal Code to prohibit the operation of boarding houses in certain residential zones. Approved by: ~ William R. Kelly, City Manager • Attacliment: Ordinance No. 2204 Categoricai Exemption • T.A 2005-002 Ap~il 5, 2005 Page 3 ORDINANCE NO. 2204 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ~ ARCADIA, CALIFORNIA, ADDING SECTIONS 9220.9.1, 9250.2.6, 9251.1.6; 9252.1.6, 9253.1.6, AND 9255.1.6 TO THE ARCADIA MUNICIPAL CODE TO PROHIBIT THE OPERATION OF BOARDING HOUSBS IN CERTAIN RESIDENTIAL ZONES THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES ORDAIN AS FOLLOVJS: SECTION 1. The. City Council of the City of Arcadia hereby finds: 1. That the approval of this text amendment will not be detrimental to the public health or welfare or injurious to the property or improvements in the applicable zones or vicinity. 2. That the approval of this text amendment will not have the potential • for causing a significant effect on the environment and is, therefore, categorically exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Sections 15061(b)(3). 3. That the proposed additions to the Arcadia Municipal Code are consistent with the goals and land use designations in the General Plan. 4. That boarding houses and other commercial transient and institutional lodging uses operated in single family residential zones have an adverse impact on the residenrial character of single family and multi-family s residential neighborhoods by increasing commercial traffic and noise and •' establishing incomparible land uses. 5. That adoption of prohibitions on the operation of commercial boarding houses in single family and multi-family residential zones promotes the health, safety and welfare of the public by eliminating an inconsistent land use within such neighborhoods. 6. That the proposed regularions are reasonably necessary to ~promote the confinement of such commercial activities to other zone districts of the City. SECTION 2. Section 9220.9.1 is hereby added to the Arcadia Municipal • Code to read: "BOARDING HOUSE. A boarding house is a residence or dwelling, other than a motel or hotel, wherein two or more rooms, with or without individual or group cooking facilities, are rented to individuals under separate rental agreements or leases, either written or oral, whether or not an owner, agent or rental manager is in residence. Notwithstanding this defuution, no single family residence operated as a group home pursuant to the Community Care Faciliries Act, that is otherwise exempt from local zoning regularions, shall be considered a boarding house." ~ 2 2204 SECTION 3. 3ection 9250.2.6 is hereby added to the Arcadia • Municipal Code to read: "BOARDING HOUSES' PROHIBITED. No boarding house shall be permitted in the R-M Residential Mountainous Single Family Zone." SECTTON 4. Section 9251.1.6 is hereby added to the Arcadia Municipal Code to read: "BOARDING HOUSES PROHIBITED. No boarding house shall be permitted in the R-O 30,000, 22,000, 15,000 12,500 First One-Family Zone." SECTION 5. Section 9252.1.6 is hereby added to the Arcadia Municipal Code to read: "BOARDING HOUSES PROHIBITED. No boarding house shall be • permitted in the R-1 15,000, 12,500 10,000, 7,500 Second One-Family Zone." SECTION 6. Secrion 9253.1.6 is hereby added to the Arcadia Municipal Code to read' "BOARDING HOUSES PROHIBITED: No boarding house shall be permitted in the R-2 IVledium Density Multiple-Family Residential.Zones on properties developed with single family residences." SECTION 7. Secrion 9255.1.6 is hereby added to the Arcadia Municipal Code to read: ~ 3 2204 ~ "BOARDING HOUSES PROHIBITED. No boarding house shall be permitted in the R-3 Multiple-Family Residential Zone on properties developed with single family residences." SECTION 8. The City Clerk shall certify the adoprion of this ~ C~ Ordinance and shall cause a copy or summary of the same to be published in the official newspaper of said City within fifteen (15) days of its adoption. This Ordinance shall take effect thirty-one (31) days after its adoprion. Passed, approved and adopted this day of _ 2005. Mayor of the City of Arcadia ATTEST: City Clerk APPROVED AS TO FORM: c~~+~(i. . t' . ~ ~7~ Stephen P. Deitsch, City Attomey 4 2204 NOTICE OF EXEMPTION ~R~oPA240 ~ ~` ~ T0: County Clerk FROM: Community Deveiopment Division County of Los Angeles Development Services Department Corp. Div., Room 110'I, Env. Desk City of Arcadia 12400 E, Imperial Highway 240 W. Huntington Drive Norwalk, CA 90650 Arcadia, CA 91007 1. Project Title: Te# Amendment No. 05-02 2, (a) Project Location - City: Arcadia, CA (b) Project Location - County: los Angeles 3. Description of nature, purpose, and beneficiaries of Project: Adding Sections 9220.9.1, 9250.2.6, 9251.1.6, 9252.1.6, 9253.1.6 and 9255.12.6 to the Arcadia Municipal Code to prohibit the operation of boarding houses in certain residential zones. 4. Name of Public Agency approving project: City of Arcadia 5. Name of Person or Agency carrying out project: Donna L. Butler, Community Development Administrator 6. Exempt status: (Check one) (a) _ Ministerial project. (b) _ Not a projed. (c) , Emergency Project. ~ (d) X Categorical Exemption. State type and class number. Sect. 15061(b)(3) (e) , Declared Emergency. (~_ Statutory Exemption. State Code section number: (g) _ Othec Explanation: 7, Reason why project was exempt: 8. Contact Person: Donna L Butler Communitv Develooment Administrator Telephone: (6261574-5442 9. Attach Preliminary Exemption Assessment (Form "A") Date Received for Filing: (Clerk Stamp Here) Title ~ ~ NOTICE OF A PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL ~'~tOA.~ib~„a • ~ NOTICE IS HEREBY GIVEN that a PUBLTC HEARING will be held by and before the ARCADIA CITY COUNCIL to determine whether or not the following request should be approved, conditionally approved or denied. APPLICATION: Text Amendment No. 2005-02 APPLICANT: Initiated by the City of Arcadia, Development Services Department REQUEST: Text Amendment adding Sections 9220.9.1, 9250.2.6, 9251.1.6, 9252.1.6, 9Z53.1.6 and 9255.1.6 to the Arcadia Municipal Code to prohibit the operation of boarding houses in certain residential zones. ENVIRONMENTAL Categorically exempt - 15061(b)(3) DOCUMENT:. TiME AND HOUR Tuesday, April 5, 2005 at 7:00 p.m. OF HEARING: PLACE OF HEARING: Arcadia City Hall Council Chamber 240 West Huntington Drive, Arcadia, California The application file is available at the Planning Services Offices. • This case will not alter the zoning of any property. The purpose of the Public Hearing is to provide the public an opportunity to be heard concerning the proposed text amendment. All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed te~ amendment. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the proposed te~ amendment you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the Public Hearing. Persons wishing to comment on the text amendment or the Environmental Document may do so at the Public Hearing or by writing to the Community Development Division prior to the April 5 Public Hearing. It is in the best interest of any concerned party to be present at the Public Hearing. For further information regarding this matter, please contact Donna Butler by calling (626) 574-5442 in City Hall or by writing to the Community Development Division at 240 West Huntington Drive, P. 0. Box 60021, Arcadia, CA 91066-6021. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Public Hearing, please contact the City Clerk's Office at (626) 574-5455 at least three (3) working days before the meeting. This notification will help city staff in making reasonable arrangements to provide you with access at the Public Hearing. Arcadia City Hall is open Monday through Thursday, from 7:30 a.m. to 5:30 p.m., and on alternate Fridays from 7:30 a.m. to 4:30 p.m. City Hall will be closed on March 18, and April 1, 2005. . Vida Tolman Chief Deputy City Clerk/Records Manager Publish Date: March 14, 2005 ..~ ~ . ~~ ~ • c. . ~~°°R~~R.TB~-~~°° STAFF REPORT Office of the City Clerk DATE: February 1, 2005 TO: Honorable Mayor and Members of the City Council FROM: Vida Tolman, Chief Deputy City Clerk/Records Manager~ SUB]ECT: PROCLAMATION OF LOCAL EMERGENCY Recommendation: Renew the Director of Emergency Services issuance of a local emergency proclamation. SUMMARY: Ordinance No. 1432 of the City of Arcadia empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said City is affeded or likely to be affected by a public calamity and the City Council is not in session. '• The Director of Emergency Services (Director) of the City of Arcadia found that conditions of extreme peril to the safety of persons and properry arose within Arcadia caused by forrential rain; which began on January 8, 2005. The Director signed and issued a local emergency proclamation on January 13, 2005 (see attached). Pursuant to Ordinance No. 1432, Section 2213.2.1., whenever a local emergency is proclaimed by the Ditector, the City Council shall take action to ratify the proclamation within seven (7) days thereafter or the proclamation shall have no further force or effect. In addition, the City Council must act to renew the proclamation at each of their subsequent meetings until final termination of the emergenty. At their January 18, 2005 meeting, the City Council acted to approve the local emergency proclamation via Resolution No. 6459, which reads as follows: A RESOLUTIoN OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, RATIFYING THE PROCLAMATION OF THE IXISTENCE OF A LOCAL EMERGENCY WITHIN SAID C1TY PERTAINING TO THE TORRENTIAL RAIN AND RELATED MATTERS COMMENCING ON JANUARY 8, 2005.. RECOMMENDATION: It is stafF's recommendation that the City Council act to renew the local emergency proclamation by again approving Resolution No. 6459. • APPROVED: '^"° '~ William R. Kelly, City Manager Page 1 of 1 CITY OF ARCADIA ~ PROCLAMATION ~ ~ ~ ~ .. WHEREAS, Ordinance No. 1432 of the City of Arcadia empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when said City is affected or likely to be affected by a public calamity and the City Council is not in session, and; WHEREAS, the Director of Emergency Services of the City of Arcadia does hereby fmd; that conditions of extreme peril to the safety of persons and property have arisen within said City caused by torrential rain; which began on the 8~' day of January, 2005. and; That these conditions aze or are likely to be beyond the control of the services, personnel, equipment and facilities of said City; and; That the City Council of the City of Arcadia is not in session and cannot immediately be called into session; NOW, THEREFORE, IT IS HEREBY PROCLAIMS that a local emergency now exists throughout said City, and; IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local • emergency the powers, functions and duties of the emergency organization of the this City shall be those prescribed by state law, by ordinances and resolutions of this City, and; that this emergency proclamation shall expire in 7 days after issuance unless confirmed and ratified by the governing body of the Gity of Arcadia. January 13, 2005 By: ~~ William R. Kelly City Mana~er/Director of Emergency Services • RESOLUTION NO. 6459 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, RATIFYING THE PROCLAMATION OF THE EXISTENCE OF A LOCAL EMBRGENCY WITHIN SAID CITY PERTAINING TO THE TORRENTIAL RAIN AND RELATED MATTERS COMMENCING ON JANUARY 8, 2005 WHEREAS, Ordinance No. 1432 of the City of Arcadia empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency wlien the City Council is not in session, subject to ratification by the City Council within seven (7) days; and WHEREAS, conditions of extreme peril to the safety of persons and property have. arisen within this City, caused torrential rain commencing on •' January 8, 2005, at which time the City Council was not in session; and WHEREAS, said City Council does hereby find that the aforesaid conditions of exixeme peril did warrant and necessitate the proclamarion of the existence of a. local emergency; and Wf-iER.EAS; the Director of Emergency Services did proclaim the existence of a local emergency within said City on the 13th day of January, 2005. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: r~ LJ 1 SECTION l. That said local emergency proclamation is hereby ratified and confirmed by the Arcadia City Council and shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Arcadia, State of California. SECTION 2. The City Clerk shall certify to the adoption of this Resolurion. Passed, approved and adopted this ATTEST: IS/ JAMES H. ~ARRO~NS City Clerk APPROVED AS TO FORM: ~. „~"""`~"" P: ~~-Pn~~, City Attorney iatn day of January ~ 2~~5. O+al 6~~~ /°i. fl~~T~V~i~ Mayor of the Gity of Arcadia 2 ~ ~ ~~ U :~ - --> STATE OF CALIFOI2NIA ) • COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JAMES H. BARROWS, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6459 was passed and ac~opted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 18th day of January, 2005 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Chandler, Marshall, Segal; Wuo and Kovacic NOES: None ~ ABSENT: None ~~ _'enn~~He ~1'.1~~~~~ r i er c of the City of ArcacUa 3 ~ ~ • ~ Y ~ '"°°$PORA=89-~°°° STAFF REPORT Development Services Deparhnent DATE: April 5, 2005 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Directp~ Philip A. Wray, City Engineer/Engineering Services AdministratorQ~S Prepared By: Tim Ke(leher, Senior Engineering Assistant"t'k, SUBJECT: Professional Services Aqreement - Construction Inspection Services for Rehabilitation of W/B Huntinqton Drive from Hollv Avenue to Colorado Place and Colorado Place from Colorado Boulevard to Huntinqton Driv_e Recommendation: Authorize the City Manager to enter into a Professional Service Agreement with Anderson Consulting Service for construction inspection services in the amount of $19,600.00 • SUMMARY In February of 2003,.staff sent a general Request For Qualifications (RFQs) and hourly rates for professional inspection services to three consulting firms. On March 14, 2003, qualifications and hourly rates were submitted to the Development Services Department from three consultants, Anderson Consulting Service, Willdan and SA Associates. The Consultant Qualifications remain on file in the Engineering Division and are periodically used to select an inspection firm to assist the City. Staff reviewed the three Consultant Qualifications and selected Anderson Consulting Service (ACS) to provide the requested construction inspection services for this project. ACS submitted a proposal for inspection services based on their previously submitted hourly rates. Staff recommends that a Professional Services Agreement for this work be awarded to ACS in an amount not to exceed $19,600. - DISCUSSION The inspection services are necessary to insure the quality of the contractor's workmanship according to plans and specifications. The contract inspector will coordinate soils and asphalt compaction testing with an independent assigned firm, provide daily and weekly construction activity reports, review and assist in processing the progress payments and insure proper traffic control, delineation and work area • safety measures are in place. Mayor and City Council Staff Report April 5, 2005 Page 2 In February of 2003, staff sent a general Request For Qualifications (RFQs) and hourly rates for professional inspection services to three consulting firms. On March 14, 2003, qualifications and hourly rates were submitted to the Development Services Department from three consultants, Anderson Consulting Service, Willdan and SA Associates. The consultant qualifications remain on file in the Engineering Division and are periodically used to select an inspection firm to assist the City. In preparation for the Huntington .Drive Rehabilitation project, staff evaluated the Consultant Qua~ifications according to their available personnel, recent experience and hourly rates. Staff selected Anderson Consulting Service (ACS) to provide the inspection services. ACS submitted a proposal to provide fhe service at a cost of $19,600 in accordance with the hourly rates on file. FISCAL IMPACT The consultant, Anderson Consulting Service (ACS), has submitted a proposal to provide inspection services at a cost not to exceed $19,600. Inspection services funding for the project is part of the total project budget. These services will be funded from Prop C funds. RECOMMENDATION Authorize the City Manager to enter into a Professional Services Agreement with Anderson Consulting Service (AC$) in an amount not to exceed $19,600 for construction inspection services. Approved: "'_' """° William R. Kelly, City Manager. DP;PAW:TOK:pa s ~J ~ ~,e _.~ , ~ ° `"°°RpoReT~9-~°°9 STAFF REPORT Development Services Department DATE: April 5, 2005 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Dir ctor~ Philip A. Wray, City EngineedEngineering Services Administrator~A~ Prepared By: Tim Kelleher, Senior Engineering Assistant p"~ ~{ ~ SUBJECT: Award Contract - Street Rehabilitation of Westbound Huntinaton Drive and Colorado Place Recommendation: Authorize the City Manager to enter into a contract with Alliance Streetworks Inc. in the amount of $716,954.75 SUMMARY As part of the City's ongoing Pavement Maintenance Program, the City Council • previously approved funding to reconstruct and rehabilitate the asphalt pavement on westbound Huntington Drive from Holly Avenue to Colorado Place and Colorado Place from Colorado Boulevard to Huntington Drive. The project was advertised and bids were opened on March 10, 2005. Alliance Streetworks Inc. submitted the successful low bid in the amount of $716,954.75. Staff recommends that the City Council award a contract for the street reconstruction and rehabilitation of westbound Huntington Drive and Colorado Place to Alliance Streetworks Inc. DISCUSSION Roadway. analysis conducted as a part of the City's Pavement Maintenance System indicated that the areas of westbound Huntington Drive and Colorado Place identified above are in poor condition and were rated as a priority for reconstruction and rehabilitation. The proposed street rehabilitation project includes removal and replacement of asphalt concrete pavement and portions of curb and gutter; cold milling of asphalt concrete and construction of asphalt concrete overlay; adjustment of sewer and storm drain manhole frames and covers to grade; adjustment of water valve covers to grade; application of pavement markers, legends and striping; construction of curb ramps; construction of a concrete bus pad; and reinstallation of traffic signal detector • loops. Also as part of this project, the Contractor will install traffic signal interconnect conduits and pull boxes. The traffic signal interconnect installations will be on Huntington Drive Staff Repo~ April 5, 2005 Page 2 westbound between Colorado Place and Holly Avenue and Santa Anita Avenue between Duarte Road and Huntington Drive. The traffic signal interconnect eventually will link the traffic signals on Santa Anita Avenue, Huntington Drive and Baldwin Avenue to a centralized traffic control center at City Hall. Seven (7) prospective contractors received plans and specifications and seven (7) qualified bitls were received with the following results: Alliance Streetworks Inc Sequel Contractors Inc. Hardy & Harper Inc. EC Construction Ca. Excel Paving Gentry Brothers Inc. Silvia Construction Co. $716,954.75 $734,174.25 $735,446.50 $738,722.30 $744,314.70 $751.753.75 $756,612.30 Staff has reviewed the bid documents for content, and has investigated the contractor's background and recent projects for competency. Staff has determined that Alliance Streetworks Inc. can satisfactorily perform the required work. ENVIRONMENTAL ANALYSIS The project is categorically exempt per Section 15301 class 1(c) from the requirements of California Environmental Quality Act (CEQA). FISCAL IMPACT Proposition C funds have been budgeted in the 2003/04 Capital Improvement Program (CIP) for. the street rehabilitation of westbound Huntington Drive and Colorado Place in the amount of $850,000: Funds are available to cover the contract cost, engineering and design, material testing, inspections and contingencies. RECOMMENDATION That the City Council authorize the City Manager to enter into a contract with Alliance Streetworks Inc. in the amount $716,954.75 for the Rehabilitation of Westbound Huntingtorr Drive from Holly Abenue to Colorado Place and Colorado ° Place from Colorado Boulevard to Huntington Drive: - Approved By: ~~ ' William R. Kelly, City Manager r~ U • ~ DP:PAW:TOK:pa . - \ ^' CPM6PID-GY~ (~~_--..- _.,-~._ ./ j(( r~///~ /1 5(INf~,a„~. ' / L..--.~"`i^.r WESTFIELD SHOPPING MHLL HUNTINGTON DRIVE Q Z O ~O O~~ 7 O PROJECT AREA q C O~ pil f r'/, G~l ?`~ ,l/a~ o ,~ \ G ~P ~~ ~i J?~\~ ~G Z~~Q~~~ ~~ Z~ P~~~oh ,~o .Z~ ~\~G 2 \ ~J Z County Park County Golf Course CAM CITY CJP ARCALIiA ~'uw.•.w~ • OEY¢~OPMENT 3EkviCEB DfPT. ENOtNEfRINQ 6~VI510Y STREET REHABILITATION PROJECT LOCATION MAP ~ U H Z Q N _~ NqNG r-~-.. PROJECT AREA - ~ - ~'. U • ~....,... a A~~u~[ !r If03 ~ . co~Qjuntcrut4°~`~ . IJ ~1171 1 ~~~~1 Public Works Services Department April 5, 2005 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Directo~ Prepared by: Gary F. Lewis, General Servi es anager SUBJECT: Recommendation: Ratify an emergency Professional Services Agreement to Metcalf and Eddy, Inc., in the amount of $118,304 to provide Geotechnical and Civil Engineering design, testing and construction support for Santa Anita Canyon Road rehabilitation and waive the formal bid process in accordance with the municipal code • SUMMARY On January 9, 2005 heavy rains damaged the Santa Anita Canyon Road 1.0 mile north of Arno Drive within the City of Arcadia boundaries. The hillside above the road at that location resulted in ground erosion causing extreme earth movements that modified existing drainage pattems on the Santa Anita Canyon Road. Complete loss of integral ground slope and excessive debris covering the roadway has resulted in a completely collapsed and inoperable roadway. To restore the roadway without construction of a bridge, sub-grade support must be reestablished with geogrid-reinforcement. On February 1; 2005, the City Council ratified the Proclamation of the Existence of a Local Emergency with the City of Arcadia pertaining to the January, 2005 heavy rains. Subsequent to this action, City staff ahd members of our support agencies have been working together diligently to prepare and implement a plan that will restore Santa Anita Canyon Road to normal operating condition. Due to the urgency to begin work on this project, an agreement was signed to procure design services for rehabilitation of the Santa Anita Canyon Road. Based on Metcaif and Eddy's qualifications to assist the City in Geotechnical and Civil Engineering and Support Services, and as provided for in Section 2844.1. of the Arcadia Municipal Code (AMC) PWS staff requested approval from the City Manager to '• be exempted from the standard bid process and immediately execute a contract in the amount of $118,304 for the design of repairs to the Santa Anita Canyon Road. The City Manager approved the agreement and instructed staff to bring the item to this meeting for City Council ratification. Mayor and City Council April 5, 2005 Page 2 • DISCUSSION ` On January 9, 2005 heavy rains damaged the Santa Anita Canyon Road 1.0 mile north of Amo Drive within the City of Arcadia boundaries. The hillside above the road at that location resulted in ground erosion causing extreme earth movements that modified existing drainage pattems on the Santa Anita Canyon Road. Complete loss of integral ground slope and excessive debris covering the roadway has resulted in a completely collapsed and inoperable roadway. To restore the roadway without construction of a bridge, sub-grade support must be reestabiished with some type of geogrid-reinforcernent. On February 12, 2005, Battalion ChieflEOC Coordinator for the Fire Department, submitted to the Federal Emergency Management Agency (FEMA) the City's Request for Public Assistance application due to the damages brought upon by the recent heavy winter storms. The initial projects listed were for the Santa Anita Canyon Road and Wilderness Park. The FEMA Grant will only reimburse for damages that occurred during the period between December 27, 2004 and January 11, 2005. City of Arcadia staff met with FEMA and State representatives for the City's "kick off meeting." The meeting provitled information specific to the needs of 4he City of Arcadia relating to the recent winter storm damages and what is expected from the City in order to get full reimbursement from its damages. Aside from the Santa Anita Canyon Road ~ and Wilderness Park, additional projects were added to the City's grant application: Hill Crest Street, 2135 Canyon Road and Citywide Tree and Debris Removal. At this,point in time, staff is vigorously pursuing tlie restoration.of 5anta Anita Canyon Road and has prioritized this project above the other four (4) projeots. These other projects ,while important will be handled in a routine manner. However, due to the urgency as identified by the Forest Service, Santa Anita Canyon Road is being handled as a`high priority. On March 15, 2005 the United States Department of Agriculture, Forest Service Angeles National Forest, notified the city that the lack of vehicle access to the Chantry Flats area was fast becoming an Emergency situation in need of immediate attention. The lack of vehicle access has caused an extreme hardship on the Forest Service and the public they serve and has requested that the road be reopened as soon as possible. With the fire season fast approaching; it is essential that we have access to the area should a fire occur. The forest Service has two (2) fire engines and support vehicles stranded at the fire station, which are needed for the upcoming season. Additionally, there are 80 permitted recreation residences, a permitted pack station with stock animals, and electronic sites that use Santa Anita Canyon Road for access. Therefore, it is imperative that the City expedites reopening the road. r~ L : Mayor and City Council April 5, 2005 Page 3 • Requests for proposals for Geotechnical Engineering and Support Services for this - project were sent to three (3) firms. Two firms submitted proposals, with the following results RANK FIRM 1 Metcalf and Eddy, Inc., Orange, CA 2 URS Corporation, Santa Ana, CA Staff has reviewed the information submitted and held interviews with both firms to discuss the terms of their proposals. Staff has concluded that Metcaif and Eddy, Inc. would be best suited to provide the Geotechnical Engineering and Support Services required for this project. FISCAL IMPACT Funds for this project are available in the Emergency Reserve Fund to be reimbursed upon project approval by FEMA. RECOMMENDATION • 1. Waive the formal bid process in accordance with Section 2844.1 of the Arcadia Municipal Code (AMC). 2. Ratify the issuance of a Professional Services Agreement in the amount of $118,304 to Metcalf and Eddy, Inc. to provide Geotechnical and civil engineering design, testing and construction support' services for the reconstruction of the Santa Anita Canyon Road Approved: ~ William R. Kelly, City Manager PM:dw • ~,~ Issory d •qun S~ IYO) ~ ~ STAFF ]E~EPORT Public Works Services Department April 5, 2005 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct~~ Prepared By: Gary F. Lewis, General Servi es anager Dave McVey, General Services Superintendent SUBJECT: Purchase - 2005 Ford Crown Victoria Recommendation: Appropriate $23,016.88 from the equipment replacement fund and ratify an emergency purchase order for one (1) 2005 Ford Crown Victoria from Pasadena Ford SUMMARY • A 2004 Ford Crown Victoria asset #80163 with 38.258 miles, assigned to the Fire Chief was severely damaged in an auto accident on M'arch 8, 2005. The Fire Chief vehicle was rear ended with such force that his vehicle was pushed into a vehicle in front. Extensive damaged was sustained to both the front and rear of the vehicle. The rear trunk area was pushed in 12" crumpling the sheet metal of the trunk and rear passenger doors and the front of the vehicle-sustained damage to the hood, grill and radiator. The force of impact also bent the structural frame rails of the vehicle. Due to Yhe amount of structural damage it was determined the cost of repair exceeded the auto body industries threshold of recovery. Therefore, staff recommends that the City Council approve an appropriation of $23,016.88 from the Equipment Replacement Fund and ratify a purchase contract for one (1) new 2005 Ford Crown Victoria in the amount of $23,016.88 to Pasadena Ford. DISCUSSION The Fleet Maintenance Section acquired estimates from three (3) area auto body shops. The cost to repair the vehicle varied from $10,0OO.OQ to $16,0000.00. Due to the extent of body and mechanical damage, all three body shops determined that the labor and material costs exceeded the programmed threshold of the vehicles net worth. Vehicle resale factor was 99% of the cost of repairs. Customer trade in value of the • vehicle to a dealer in good condition is $11,535.00. This reflects the minimum amount the City can expect to collect from the insurance company representing the owner of the vehicle that was involved in the accident. Mayor and City Council April 5, 2005 Page 2 ~ In August of 2004, the City purchased one (1) new 2004 Ford Crown Victoria from Pasadena Ford in the amount of $23,013.88. Pasadena Ford has agreed to honor the sale price of the 2004 Ford Crown Victoria for one (1) new 2005 Ford Crown Victoria with the same accessories, with the exception of a$3.00 additional tire salvage fee imposed by the State. To take advantage of this price the City must take delivery from remaining stock. FISCAL IMPACT Funding for the purchase of this vehicle is not included in this year's budget. It is recommended that the City Council approve an appropriation of $23,016.88 from the Equipment Replacement Fund for the purchase of this vehicle. The City will file a claim against the responsible party for full recovery of the vehicles cost, to reimburse the Equipment Replacement Fund. RECOMMENDATION 1. Appropriate $23,016.88 from the Equipment Rep~acement Fund. 2. Ratify an emergency purchase order issued to Pasadena Ford for one (1) 2005 Ford Crown Victoria in the amount of $23,016.88. ~ y Approved: ` ~ '"~~ William R. Kelly, City Manager PM:GFL:DM:dw ' • ` ~• ~ ~ ~ M • JACO$POaerfo.~~°' STAFF REPORT Development Services Deparhnent Date: April 5, 2005 To: Mayor and City Council From: Don Penman, Assistant City ManagedDevelopme t ices Directo~ By: Martha Eros, Transportation Services Officer~~~ ~! Subject: Arcadia Transit Automated Vehicle Locator Communications Equipment Recommendation: Authorize the City Manager to execute a Purchase Order not to exceed $122,000 with K.R. Nida Communications for the purchase of Automated Vehicie Locator, voice radio and related equipment for the Arcadia Transit dial-a-ride fleet. • SUMMARY Development Services staff is recommending approval to award a contract to K. R. Nida Communications for the purchase of Automated Vehicle Locator (AVL) and voice radio equipment for the Arcadia Transit dial-a-ride system. The total Purchase Order amount shall not exceed $122,000. As an eligible Bus Operator Subcommittee (BOS) member in Los Angeles County, the City of Arcadia receives federal capital funds to improve operation of the Arcadia Transit dial-a-ride system. The City .has accrued sufficient federal capital funds to purchase Automated Vehicle Locator (AVL) and voice radio equipment for Arcadia Transit. BACKGROUND The City of Arcadia owns the fleet of 18 Arcadia Transit vehicles and all related equipment (i.e., fareboxes, storage bins, ADA lifts, safety equipment, etc.) except for the communication equipment. The operation and maintenance of Arcadia Transit is outsourced to a private transportation contractor, Southland Transit Inc., who currently Supplies the voice radio equipment and airtime service to the City as part of a 5-year service contract, which is in effect through June 2010. • 1/3 -~.; ..:..cus~lnr~~ ,yiGi:xm,;w'ixp:.:.u°.;:; Installing City-owned communication equipment will reduce operation expenses • approximately $4,560 annually by eliminating equipment and service costs. Additionally, City staff anticipates a reduction in service hours resulting from quicker response from vehicles operating in the field. City staff proposes to equip each vehicle with new communication technology that will allow Southland Transit Inc. to immediately identify the position of vehicles, route and dispatch units to passenger locations throughout the city with e~ciency and promptness, and provide immediate information to pubic safety personnel should safety concerns arise during operation of a vehicle. The Development Services Department collaborated with the Arcadia Police Department Communications staff to identify communication/frequency requirements and create the specifications for the AVL system and.all related equipment. Following five months of research and analysis, the City issued a Request for Quotations (RFQ) on December 29, 2004, to solicit proposals from local and national communication providers for AVL and radio equipment'. The RFQ packet was mailed to three (3) companies for consideration, and only one (1) quotation was received by the January 25, 2005 deadline. K.R. Nida Communications from La Cresenta, CA, submitted a proposal that included all technical equipment and services required to fulfili the purchase and installation of an AVL system and related equipment for the Arcadia Transit fleet. , DISCUSSION To ensure efficiency and safety for passengers and drivers, the City proposes to install a ~ combined Automatic Vehicle Location (AVL) and voice radio system in each vehicle. The AVL system uses computers to located and display bus activity; the required computer hardware, system sofiware, desktop radios, and all related equipment spec~ed in the RFQ are part of the award. A workstation will be installed at designated City offices and the bus dispatch center at Southland Transit Inc., located in EI Monte, California. AVL and radios units will be installed in each Arcadia Transit vehicle, and Southland Transit Inc. will dispatch using the City-owned radio system. The City of Arcadia will own the repeater backbone and voice- AVL system, thus all equipment will remain the property of the City. The AVL system allows the dispatcher or transit coordinator to locate each vehicle at a timed interval (typically five minutes), locate a vehicle on demand, know the vehicles speed and direction, or to check vehicle history. Vehicle icons are shown on a color map of city streets. Optional driver panic alarm or open door switches can provide an extra measure of safety and efficiency by showing the alarm or condition via the monitor. ~. Request for Quotations Transit.001 and Instructions to Bidders package is available for review upon request ~ 2/3 u..s; i.~si,~rr :,~ i. co~.ui nu:,iu; ~~., ~~e.~~> • ENVIRONMENTAL IMPACT This is not a project as defined in California Environmental Quality Act (CEQA) §15378, thus the procurement is considered ministerial. FISCAL IMPACT The AVL technology funds are programmed in the Los Angeles County Regional Transportation Improvement Plan (RTIP) project list, and included in the City of Arcadia FY04-05 Capital Equipment budget using a combination of Congestion Management Air Quality (88.26%) and Proposition A Local Return (11.47%) capital funds. The total cosf to procure the new equipment will not exceed $122,000. This procurement does not require General Fund dollars. RECOMMENDATION THAT THE ARCADIA CITY COUNCIL AUTHORIZE THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR AUTOMATED VEHICLE LOCATOR (AVL) EQUIPMENT, VOICE RADIO SYSTEM, AND RELATED EQUIPMENT FOR THE ARCADIA TRANSIT DIAL-A-RIDE SYSTEM FROM K.R. NIDA COMMUNICATIONS FOR A TOTAL AMOUNT NOT TO EXCEED $122,000. • Approved by: ~o++ en BK William R. Kelly, ity Manager • 3/3 l' . ~. L S"i ~~I'l' 1b']. l.{~M :~ti'::Vtp iri _`-~_ 3 -a . ~ ~RpOA~S1~~ '~° ~•°' STAFF REPORT DATE: April 5, 2005 Office of the City Manager TO: Mayor and City Council FROM: William R. Kelly, City Manager ~0 ti~l~ By: Linda Garcia, Communic`a io~s,-Marketing and Special Projects Manager SUBJECT: 2005 JULY 4T" CELEBRATION Recommendation: Authorize an entrance fee of $5.00 and approve a contribution of 50% of the entry fee to the Arcadia Unified School District and a cap on attendance of 5,000 SUMMARY This purpose of this report is to ask for City Council authorization to charge a small fee to attend the City of Arcadia's 2005 4~h of July celebration and approval to contribute • 50% of this fee to the Arcadia Unified School District and to cap attendance at the event at 5,000. DISCUSSION The City holds a number of special events througliout the year, most of which do not have any type of entrance or participation fee. The upcoming 4th of July celebration is different from our other activities in terms of the location and the overall scope and as such, staff is requesting City Council approval of a$5 entry fee (for everyone over the age of 3) and a cap of 5,000 on attendance. The suggestion of an entry fee for this particular activity is not to create revenue. We are fortunate to have several sponsors on board for this event, as well as an existing and planned budget allocation. Instead, both the entry fee and the cap on attendance are intended to enable us to appropriately plan for the event. Knowing in advance the maximum number of people that may attend is important in terms of planning the activities to have available and how much food and drink to have on hand. Additionally, it is hoped that having to go to the effort of purchasing tickets will help create a family environment (versus a"free for all"). More important is the public safety benefit with regard to security, parking and traffic control. This is the first time we are trying an event of this type and to do it without having a cap . on attendance and without having an idea of how many people will show up could cause major problems. In terms of the amount of the fee, $5 is very reasonable for a - fireworks show and guests at this event will receive considerable value in the form of entertainment, games and giveaways. Another advantage of charging and selling tickets in advance is that the public will know exactly how many people are going to be Mayor and City Council April 5, 2005 Page 2 let into the event and those who possess a ticket will be guaranteed entry whether they arrive at 5:OOpm.or.7:00pm. That is, they will not spend time waiting to get in, running the risk of being turned away if the event fills prior to their reaching the front of the line; or, not being able to get in if they arrive mid-way through and the event is already filled to capacity. With regard to the entrance fee, staff from the Arcadia Unified School District has verbally requested that it be split with the District (not the Arcadia Educational Foundation) in exchange for their allowing the City to use the high school at no charge. Staff appreciates the DistricYs cooperation and is supportive of this request: On the second issue of a cap on entry, again, because this is a first-time event with unique circumstances (in an enclosed area, at night, fireworks) and it may also attract the largest number of people at one time to a City special event, we think it would be prudent to keep the number of attendees to what we reasonably believe can be accommodated in terms of activities and, more importantly, safety. In the future, this number can always be adjusted if appropriate. I-1 LJ Although we are not asking for City Council approval on how to handle the food and the • sale of such items as glow sticks, we would like to take a moment to mention at this time that the School District has also asked for an exclusive on food sales (with the exception of water) and on the sale of glow sticks (which may be handled by the ASB). Again, staff does not have a problem wifh either of these requests and, in fact, it will be helpful to have the food handled by one group that is familiar with the sale of food and County Health Department'regulations. Should local service clubs have a desire to participate in the sale or giveaway of snacks, staff will work with the District to accommodate the service clubs as much as possible. FISCAL IMPACT The revenue generated from the entry fee will be used to help pay for the event, minus the 50% that will be passed on to the School District. Please note that not ail 5,000 tickets will be sold. Dignitaries, sponsors and certain others will receive complimentary entry. RECOMMENDATION It is recommended that with regard to the 2005 City of Arcadia 4~h of July Celebration that the City Council: 1. Approve an entry fee of $5.00 per person for people over the age of 3 • 2. Approve a 50/50 split of entry revenue with the Arcadia Unified School District 3. Approve an attendance cap of 5,000