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HomeMy WebLinkAboutItem 12k - Purchase of three Ford Explorer Police Patrol Utility VehiclesPurchase Order for Police Patrol Vehicles July 16, 2019 Page 1 of 2 DATE: July 16, 2019 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Tyler Polidori, General Services Superintendent SUBJECT: PURCHASE ORDER WITH 72 HOUR LLC DBA NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF THREE BLACK AND WHITE FORD EXPLORER POLICE INTERCEPTOR PATROL UTILITY VEHICLES IN THE AMOUNT OF $125,979.72 Recommendation: Approve SUMMARY The Fiscal Year 2019-20 Equipment Replacement Fund provides for replacement of three patrol vehicles in the Police Department. Using Sourcewell, a national cooperative purchasing program, enables the City to streamline the process of procuring these vehicles and receiving the best price possible. It is recommended that the City Council approve a Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of three black and white 2020 Ford Explorer Police Interceptor Patrol Utility vehicles in the amount of $125,979.72. The Fiscal Year 2019-20 Equipment Acquisition Budget provides for the replacement of three black and white patrol vehicles in the Police Department. The three vehicles being replaced meet the mileage, age, and/or maintenance requirements of the City’s Vehicle Replacement Program. The proposed replacement for black and white patrol vehicles are 2020 Ford Explorer Police Interceptor Patrol Utility vehicles. These vehicles will replace two 2015 Ford Patrol Explorers and one 2017 Ford Patrol Explorer. DISCUSSION The Police Department has selected the 2020 Ford Explorer Police Interceptor Patrol Utility model for black and white pursuit vehicles as it is equipped with a powerful 290 horsepower engine, 10-speed transmission for greater acceleration and fuel economy, all-wheel drive capability, and 75 mile per hour rear-impact crash test rating. These features provide for superior handling during high speed pursuits and best-in-class crash safety. Additionally, this vehicle has a large cargo capacity for storing police gear, high rated ballistic glass, and wide seats to accommodate gun holsters and belts. This model Purchase Order for Police Patrol Vehicles July 16, 2019 Page 2 of 2 has also proven to be more fuel efficient than previous police pursuit vehicles and is factory prewired for emergency lighting accessory installations. The California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by Sourcewell, while still remaining within the City’s adopted rules and procedures for purchasing. By utilizing a cooperative purchasing program, the City is able to streamline the procurement process and purchase vehicles at a lower cost than traditional competitive bidding. Sourcewell awarded a contract to 72 Hour LLC dba National Auto Fleet Group for vehicles, cars, vans, SUV’s, and light trucks with related equipment, accessories , and services. The bidding process and the contract with 72 Hour LLC National Auto Fleet Group has been reviewed by the Public W orks Services Department and both have been determined to meet the City’s procurement requirements. A copy of the agreement between Sourcewell and 72 Hour LLC dba National Auto Fleet Group is attached. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The cost for each Ford Explorer Police Interceptor Patrol Utility Vehicle is $41,993.24, for a total vehicle cost of $125,979.72 for all three units. The total cost to outfit and prepare all three vehicles by an outside contractor is approximately $60,000, which is handled under a separate purchase order. Sufficient funds have been budgeted in the Fiscal Year 2019-20 Equipment Replacement Fund to acquire and outfit the three patrol vehicles. RECOMMENDATION It is recommended that the City Council approve a Purchase Order with 72 Hour LLC dba National Auto Fleet Group for the purchase of three black and white Ford Explorer Police Interceptor Patrol Utility vehicles in the amount of $125,979.72. Attachments: Sourcewell Contract 72 Hour LLC dba National Auto Fleet Group Proposal National Auto Fleet Group A ivision of Chevrolet of Watsonville June 5, 2019 Anthony Pulido City of Arcadia 490 Auto Center Drive, Watson ville, CA 95076 (855)289-657 • (855) BUY-NJPA • (831) 480-8497 Fleet@N ationa I Auto FleetG rou p .com 240 West Huntington Dr Arcadia, Ca 91066 Delivery Via Email Dear Mr. Pulido, In response to your inquiry, we are Rleased to submit the following for your consideration: National Auto Fleet Group will sell, service and deliver at Arcadia, new/unused 2020 ford Police Interceptor Utility responding to your requirement with the attached specifications for $38,342.00 plus, State Sales Tax, and $8. 75 tire tax (non-taxable). These vehicles are available under the Sourcewell (Formerly Known as NJPA) master vehicle contract# 120716-NAF.This cost does include the black and white paint and Ballistic doors Selling Price Sales Tax 9.5% Tire Tax Total 3 units 38,342.00 3,642.49 8.75 41,993.24 125,979.72 Delivery 120-180 days ARO Terms are net 30 days. National Auto Fleet Group welcomes the opportunity to assist you in your vehicle requirements. Kevin Buzzard National Law Enforcement Sales Manager National Auto Fleet Group Wondries Fleet Group 626-457-5590 0 714-264-1867 C 626-380-1174 F Buzzard5150@gmail.com �TOYOTA