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Home My WebLink AboutDecember 18, 2007CITY OF ARCADIA ~~~ ,~ ~ NOTICE OF SPECIAL MEETING As authorized by Califomia Government Code Section 54956 and Arcadia Cify Charter Section 408, a Specia! Meeting of the Arcadia City Counci! is hereby caNed to be held at the Crty of Arcadia Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia, California at 8:00 a.m. on Tuesday, December 18, 2007. CALL TO ORDER ROLL CALL OF CITY COUNCIUREDEVELOPMENT AGENCY MEMBERS: Mickey Segal, MayorlAgency Chair Robert Harbicht, Mayor Pro Tem/Agency Vice Chair Peter Amundson, Council/Agency Member Roger Chandler, CounciUAgency Member John Wuo, Council/,~qency Member PUBLIC COMMENTS (5 minutes per person) Pursuant to the Ralph M. Brown Act, public comments may be made concerning only those matters on this Special Meeting Agenda. Any person wishing to address the City Council/Redevelopment Agency during the Public Comments period is asked to complete a "Public Comments" card available in the Council Chamber Lobby, The completed form should be suhmitted to the City Clerk/Agency Secretary prior to the start of the Special Meeting. !n order to conduct a timely meeting, there will be a five (5) minute time limit per person. All comments are to be directed to the City Council/Redevelopment Agency and we ask that proper decorum be practiced during the meeting. 1. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be rdutine and all will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. CITY COUNCIL ITEMS: a. b. 2. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators. City Negotiators: William W. Floyd, Tracey Hause and Mike Casalou. Employee Organization: Arcadia Police Officers' Association. b. Pursuant to Government Code Section 54956.9(b)(1) to confer with legai counsel regarding potential litigation - one (1) case. No further business other than the above items will be considered at this meeting. Dated: December ~_, 2007 //[~,., ,~t~,~i(" Mayor of the City r~ Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Not~cation 48 hours prior to the meeting will enable the City to make reasonabie arrangements to assure accessibility to the meeting. \ /. STAFF REPORT Development Services Department DATE: December 18, 2007 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director~ Philip A. Wray, City Engineer ~~,;~ Prepared by: Rafae! Fajardo, Assistant Engineer SUBJECT: Award Contract - Street Rehab_ilitation of Alice Street and Genoa Street between Santa Anita Avenue and First Avenue. Recommendation: That the City Council authorize the City Manager to enter into a contract with Silvia Construction, Inc. in the amount of $199,989 for the Street Rehabilitation of Alice and Genoa Streets Between Santa Anita Avenue and First Avenue SUMMARY As a result of the City's Pavement Management Program, the City Council approved a Capital Improvement Project in the 2007-08 fiscal year to rehabilitate various residential streets identified with the greatest need. Alice Street and Genoa Street between Santa Anita Avenue and First Avenue were selected for improvement. The project was advertised and bids were opened on December 4, 2007. Silvia Construction, Inc. submitted the successful low bid in the amount of $199,989. Staff recommends that the City Council award a contract for the Street Rehabilitation of Alice Street and Genoa Street between Santa Anita Avenue and First Avenue. DISCUSSION The Development Services Department is responsible for the repair of approximately 147 miles of paved streets within the community. As part of the City's annual Pavement Management Program, staff rates the condition of all City streets and established a priority list of the lowest rated streets. Each year the City budgets approximately $200,000 for rehabilitation of the streets with the greatest need. The 2007/08 Fiscal Year Capital Improvement Program includes the project to rehabilitate Alice Street and Genoa Street with an approximation of 1,800 linear feet of asphalt. Roadway analysis conducted as a part of the City's Pavement Maintenance Program indicated that Alice and Genoa Street between Santa Anita Avenue and First Avenue are in poor condition and were rated as a priority for rehabilitation. The proposed street rehabilitation project includes removal and replacement of asphalt concrete pavement and portions of curb and gutter; cold milling of asphalt concrete and construction of asphalt Staff Repo~ December 18, 2007 Page 2 concrete overiay; planting of parkway trees, adjustment of sewer and storm drain manhole frames and covers to grade; adjustment of water valve covers to grade; legends and striping; construction of curb ramps and removal and replacement of concrete gutter along Santa Anita Avenue. The Notice Inviting Bids was published in the adjudicated paper and nine (9) bid packages were purchased by the area contractors. Nine (9) bids were received and opened on December 4, 2007 with the following results: Bidders Amount Silvia Construction, Inc. $199,989.00 Gentry Brothers, Inc. $207,756.00 Mobassaly Eng. Inc, $210,025.20 All American Asphalt $219,372.50 Excel Pavement $220,808.00 Sully-Miller Contracting Co. $227,580.00 Imperial Paving $238,196.50 EC Construction, Inc. $246,475.59 Tyner Paving Company $256,467.50 Staff has reviewed the bid documents for content, and has investigated the low bidder's background and recent projects for competency. Staff has determined that Silvia Construction, Inc. can satisfactorily perform the required work. ENVIRONMENTAL ANALYSIS The project is categorically exempt per Section 15301 class 1(d) from the requirements of California Environmental Quality Act (CEQA). FISCAL IMPACT Funds were budgeted in the 2007-2008 Capital Improvement Program in the amount of $300,000 for the Rehabilitation of Various Residential Streets. Funds are available to cover the contract cost, inspections and contingencies. RECOMMENDATION That the City Council authorizes the City Manager to enter into a contract with Silvia Construction, Inc. in the amount of $199,989 for the Street Rehabilitation of Alice Street and Genoa Street between Santa Anita Avenue and First Avenue. Approved by: ~/8"r`~~P1~~^~-- ~2 aK William R. Kelly, City Mana er DP:PAW:RF:pa Attachment /' ~........,... ,....,,.,,., c~~m~altyoSA°~`' STAFF REPORT Public Works Services Department DATE: December 18, 2007 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dire or Prepared by: Lubomir Tomaier, Principal Civi Engineer Mark Rynkiewicz, Associate Civil Engineer SUBJECT: SUMMARY On April 3, 2007, the City Council awarded a contract to Cedar Development Corporation for the replacement of the existing debris retention basin at the Public Works Service Center in the amount of $49,500. The construction work has been completed for a total project cost of $50,874.95. Staff recommends that the City Council accept all construction work perFormed by Cedar Development Corporation as complete and authorize the final payment and release of retention subject to the recommendation by the City Attorney concerning the resolution of Contractor's Claims. DISCUSSION Prior to completion of this work, the vehicle wash rack within the Public Works Service Center was inadequate for the current vehicle cleaning demands. Large amounts of debris clogged the catch basin, which resulted in daily labor-intensive cleaning. The construction of a larger debris retention. basin has reduced the cleaning demand to a quarterly frequency and has ailowed use of an excavator instead of the manual labor to reduce the amount of time needed to clean the basin. During the course of the work, existing concrete footings and reinforcement were encountered. These footings interfered with construction and resulted in extra work for Page 1 of 2 Recommendation: Approve Mayor and City Council December 18, 2007 the contractor. A claim was submitted by the contractor requesting compensation for his efforts. In addition to the work originally covered by the contract, there were iwo (2) contract change orders. The following reflects the change orders associated with the project: CCO # Description Amount 1 Reinforcement encountered during demolition $ 918.23 2 Grade beams interfered and Piping Credit $ 456.72 Total Change Orders $ 1;374.95 The construction work for this contract has been performed to staffs satisfaction. Staff recommends that the City Council accept all work perFormed by Cedar Development Corporation as complete and authorize the final payment to be made in accordance with the City Attorney's recommendations. The final contract amount has been determined to be $50,874.95. This amount reflects the original contract amount of $49,500 in addition to three change orders totaling $1,374.95 or 3% above original contract amount. ENVIRONMENTAL ANALYSIS This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmentai Quality Act. FISCAL IMPACT Funds are budgeted in the Capital Improvement Program for the New Wash Rack project. RECOMMENDATION 1. Accept all work performed by Cedar Development Corporation for the repiacement of the existing debris retention basin at the Public Works Service Center as complete. 2. Authorize the fnal payment to be made in accordance with the contract documents, subject to the recommendations of the City Attorney concerning the resolution of the contractor's claims. Approved by: J~-~~-•.,J .Reti William R. Kelly, City anager PM:LT:MR Pa9e 2 of 2