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HomeMy WebLinkAboutItem 10g - Purchase Order for Electronic Books, Digtal Audiobooks & Digital Videos DATE: August 6, 2019 TO: Honorable Mayor and City Council FROM: Darlene Bradley, Director of Library and Museum Services Prepared by Roger Hiles, Library Services Manager SUBJECT: PURCHASE ORDER WITH OVERDRIVE, INC. FOR THE PURCHASE OF ELECTRONIC BOOKS, DIGITAL AUDIOBOOKS, AND DIGITAL VIDEOS IN THE AMOUNT OF $40,000 Recommendation: Approve SUMMARY It is recommended that the City Council approve a Purchase Order with OverDrive, Inc. for the purchase of electronic books, digital audiobooks, and digital videos in the amount of $40,000. Sufficient funds are available in the City’s Fiscal Year 201 9-20 Operating Budget. BACKGROUND Since 2011, the Library has utilized the services of OverDrive, Inc. to provide library patrons with access to electronic books, digital audiobooks, and digital videos. OverDrive, Inc. is the leading distributer of these materials to libraries, and titles purchased through them are available to library patrons either via mobile apps or on the Amazon Kindle platform on computers, tablets, eReaders, or phones. DISCUSSION The Arcadia Public Library accesses OverDrive through membership in the company’s group of local customer libraries, the Southern California Digital Library Consortium, which combines the digital collections of 25 member libraries to provide added selection for our patrons. The annual fee for membership in the consortium is $6,000. The Library also adds to its collection in the Consortium by purchasing individual electronic books, digital audiobooks, and digital videos from OverDrive. These titles include current best-sellers, older titles, and titles for adults, teens, and children. Purchase Order with OverDrive, Inc. for Electronic Books, Digital Audiobooks, and Digital Videos August 6, 2019 Page 2 of 2 Spending for these items has been growing with the growing popularity of the format s, and is projected to reach $34,000 for Fiscal Year 2019-20. Including both the $6,000 Consortium membership and an anticipated $34,000 for additional titles, spending for OverDrive is projected to reach $40,000 for the Fiscal Year, and the Purchase Order will require City Council approval. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Sufficient funds for the proposed purchases have been approved in the City’s FY 2019- 20 Operating Budget. RECOMMENDATION It is recommended that the City Council approve a Purchase Order with OverDrive, Inc. for the purchase of electronic books, digital audiobooks, and digital videos in the amount of $40,000.