HomeMy WebLinkAboutItem 10h - Purchase Order for Tires and Related Services for City VehiclesPurchase Order for Tire & Related Services
August 6, 2019
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DATE: August 6, 2019
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tyler Polidori, General Services Superintendent
Jacquelyn Mercado, Management Analyst
SUBJECT: PURCHASE ORDER WITH DANIELS TIRE SERVICE, INC. FOR THE
PURCHASE OF TIRES AND TIRE RELATED SERVICES FOR CITY
VEHICLES IN AN AMOUNT NOT TO EXCEED $75,000
Recommendation: Approve
SUMMARY
The Public Works Services Fleet Section is responsible for purchasing and maintaining
tires and accessories for all City vehicles. Using Sourcewell, a national cooperative
purchasing program, enables the City to streamline the process of procuring tires and
related services, while receiving the best prices possible.
It is recommended that the City Council approve a Purchase Order with Daniels Tire
Service, Inc. for the purchase of tires and tire related services in an amount not to
exceed $75,000.
DISCUSSION
The Public Works Services Fleet Section (“Fleet Services”) is responsible for
purchasing and maintaining tires and accessories for all City vehicles. It is critical that
Fleet Services maintain the proper on-hand inventory of tires to prevent an interruption
of day-to-day operations. Additionally, 24-hour emergency roadside tire changing
services are also essential for heavy duty equipment, which require a specific expertise
and specialty equipment. Last year, the PWSD Fleet Services spent approximately
$59,000 on tires, related tire accessories, and provided services.
A detailed purchase list of items covering every possible tire size, accessory, and
related tire service was compiled to ensure that Fleet Services would have access to all
items necessary for any repair that may arise. After exploring several cooperative
Purchase Order for Tire & Related Services
August 6, 2019
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purchasing programs, it was determined that the Sourcewell program provided the best
value and efficient quality products and services that best meet the City’s needs.
The California Government Code authorizes public agencies to participate in
cooperative purchasing agreements such as those established by Sourcewell, while still
remaining within the City’s adopted rules and procedures for purchasing. By utilizing a
cooperative purchasing program, the City is able to streamline the procurement process
and purchase tires and related accessories at a lower cost than traditional competitive
bidding.
Sourcewell awarded a master agreement to Goodyear Tire & Rubber Company
(“Goodyear”) for their full line of tires and related services through November 2021, with
the option to renew for one additional year. Under the master agreement Goodyear, a
global tire manufacturer and distributor, has certified and authorized specific
independent dealers to provide tires and tire services related to the purchase of
Goodyear tires. Daniels Tire Service, Inc. is a local authorized Goodyear dealer and has
satisfactorily supplied tires and tire related services to the City for over 10 years. The
bidding process and Sourcewell master agreement have been reviewed by the Public
Works Services Department and it has been determined to meet the Cit y’s procurement
requirements.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
In order to ensure that there are acceptable quantities of tires available to Fleet
Services, the quantities provided in the City’s purchase specifications are based on
estimates. The City may purchase an amount less than the estimate given, according to
the needs and requirements of the City. Sufficient funds are budgeted in the FY 2019-
20 Operating Budget/Vehicle Maintenance for the purchase of tires and tire related
services.
RECOMMENDATION
It is recommended that the City Council approve a Purchase Order with Daniels Tire
Service, Inc. for the purchase of tires and tire related services in an amount not to
exceed $75,000.
Purchase Order for Tire & Related Services
August 6, 2019
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Attachment: Goodyear Sourcewell (formerly NJPA) Master Agreement