HomeMy WebLinkAboutAB Minutes: 07/12/16 - Special MeetingARCADIA BEAUTIFUL COMMISSION
SPECIAL MEETING MINUTES
TUESDAY, JULY 12, 2016
CALL TO ORDER —Chairperson Shimmin called the meeting to order at 4:10pm in the Council
Chambers Conference Room.
ROLL CALL OF COMMISSIONERS
PRESENT: Jan Shimmin, Ethel Laczko, Lee Shimmin, Robert Miller, Barbara Lyle
ABSENT: Don Fandry
PUBLIC COMMENTS — None
REPORTS FROM ARCADIA BEAUTIFUL COMMISSIONERS — Commissioner J. Shimmin
opened the meeting and began by recognizing that thanking Connie Schacatano, Staff Liaison,
for her efforts and support of the Arcadia Beautiful Commission over the last several years. Ms.
Schacatano is retiring at the end of July and she expressed her thoughts about the Commission
and thanked everyone for their involvement. Ms. Schacatano introduced Michael Bruckner,
Assistant to the City Manager as the Commission's new staff liaison, in addition to the newly
appointed commissioners, Ms. Barbara Lyle and Mr. Robert Miller. A roundtable discussion
ensued where the Commission members introduced themselves.
1. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of May 12 2016
It was moved by Commissioner L. Shimmin seconded by Commissioner Laczko and carried on
roll call vote to approve minutes of May 12, 2016.
AYES: Commissioners J. Shimmin, L. Shimmin, and Laczko
NOES: None
ABSTAIN: Commissioners Miller and Lyle
2. REGULAR ITEMS
a. Discussion of Commission Activities and Operations
Michael Bruckner, Staff Liaison, provided an overview of the Commission's expectations for the
upcoming year. Each member of the Commission has been given a copy of the Boards and
Commission Handbook that outlines Commissioner roles, responsibilities, and expectations.
Specifically, Mr. Bruckner encouraged active participation and attendance of all Commissioners
and requested that the Commission continue the practice of only allowing two unexcused
absences. This item will be brought forth for a vote at the Commission's next meeting in
October.
Mr. Bruckner provided an overview of a newly designed Water Smart Hero program to fulfill the
Council's request that the Arcadia Beautiful Commission recognize Arcadia residents who are
being water -wise. Discussion ensued about the design of the program. This item will be brought
forth for a vote at the Commission's next meeting in October.
Mr. Bruckner also recommended that the Commission consider adding a 4'" standing meeting to
address the various programs that are under the Commission's prevue. Currently, the
Commission meets on the second Thursday in February, June, and October. Mr. Bruckner
recommended that the Commission meet once a quarter in January, April, July, and October.
Because the meeting dates, time, and location are set by Council resolution, Mr. Bruckner
recommended that the Commission vote to direct staff to request that Council amend the dates
and time of Commission meetings.
It was moved by Commissioner Lyle and seconded by Commissioner L. Shimmin to direct staff
to submit to Council a resolution amending the dates and time of Arcadia Beautiful Commission
meetings to meet on the second Thursday in January, April, July, and October at 6:00 p.m. in
the Council Chambers Conference Room.
AYES: Commissioners J. Shimmin, L. Shimmin, Miller, Lyle, and Laczko
NOES: None
ADJOURNMENT
Chairperson Shimmin adjourned the meeting at 5:16 p.m.
By:
Ja himmin ichael Bruckner
Ch rperson Staff Liaison