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HomeMy WebLinkAboutAB Minutes: 07/13/17ARCADIA BEAUTIFUL COMMISSION REGULAR MEETING MINUTES THURSDAY, July 13, 2017 at 6:00 p.m. ARCADIA BEAUTIFUL COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Shimmin called the meeting to order at 6:00 pm in the Council Chambers Conference Room. ROLL CALL OF PRESENT: Jan Shimmin, Burton Brink, Sheryl Hunter, Barbara Lyle, Robert Miller, Lee Shimmin ABSENT: Ethel Laczko SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS -None. PUBLIC COMMENTS — None. REPORT FROM ARCADIA BEAUTIFUL COMMISSIONERS- Commissioner J. Shimmin welcomed new Commissioner Sheryl Hunter. REPORT FROM CITY COUNCIL MEMBER LIAISON- None. 1. ELECTION OF COMMISSION CHAIR AND VICE CHAIR With a nomination from Commissioner Brink and second by Commissioner Lyle, and no other nominations, Commissioner J. Shimmin was appointed Commission Chair. AYES: Commissioners J. Shimmin, Brink, Hunter, Lyle, Miller, & L. Shimmin NOES: None ABSENT: Commissioner Laczko With a nomination from Commissioner Miller and a second by Commissioner L. Shimmin, and no other nominations, Commissioner Brink was appointed Vice Chair. AYES: Commissioners J. Shimmin, Brink, Hunter, Lyle, Miller, & L. Shimmin NOES: None ABSENT: Commissioner Laczko 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of April 13 2017 2. CONSENT CALENDAR a. Approve the Regular Meetina Minutes of April 13 2017 It was moved by Commissioner Brink, seconded by Commissioner L. Shimmin and carried on roll call vote to approve the Regular Meeting Minutes from April 13, 2017. AYES: Commissioners J. Shimmin, Brink, Hunter, Lyle, Miller & L. Shimmin. NOES: None ABSENT: Commissioner Laczko 3. DISCUSSION OF 2017 WATERSMART HERO AWARDS Laena Shakarian, Staff Liaison, stated that 32 residents were identified for their water conservation efforts and were sent letters explaining the WaterSmart Hero Award program along with questionnaires to complete and return. Ms. Shakarian stated that she received responses from 11 residents. Ms. Shakarian asked that the Commissioners review the judging binders containing the compiled profiles for each resident, which includes: evaluation criteria for both indoor and outdoor water conservation efforts, glossary of terms, photos of each property, and scoring sheets to determine the winners. Chairperson J. Shimmin asked that all Commissioners attend the Tuesday, August 15, 2017 City Council Meeting for the awards presentation. Chairperson J. Shimmin requested a copy of the questionnaire that was mailed to residents. Commissioner Miller asked how water conservation numbers were determined between large and small lots, as different lot sizes require different amounts of water to maintain. Ms. Shakarian explained that the overall savings comparison from the prior year for each resident was used to determine possible honorees. Michael Bruckner, Staff Liaison, stated that based on the water conservation goal of reducing water consumption by 20%, residents who reduced their water usage 30-40% are being considered for the WaterSmart Hero Award. Commissioner Miller asked if the Commissioners need to physically visit each property as part of the judging process. Ms. Shakarian stated that the Commissioners do not need to view the properties in person as the judging criteria is not focused solely on the aesthetics of the property. Ms. Shakarian stated that the primary focus should be on the overall percentage of water savings and the water conservation efforts made by the residents. Commissioner Brink asked what date the Commission judging forms are due. Ms. Shakarian stated that the judging forms are to be submitted by August 1, 2017 to allow time for outreach to the winners. Commissioner Lyle asked how many overall winners should be determined. Mr. Bruckner and Ms. Shakarian suggested that 5 winners should be chosen. The Commissioners agreed upon selecting 5 winners to receive the WaterSmart Hero Award. 4. DEBRIEF OF 2017 ARBOR DAY CELEBRATION Chairperson J. Shimmin stated that she appreciated the enthusiasm of the residents who participated in the Arbor Day tree planting event, but wishes more residents had responded to the initial invitation to participate. Michael Bruckner, Staff Liaison, asked if the Arbor Day Subcommittee process worked well in coordinating the Arbor Day event. Chairperson J. Shimmin stated that it was helpful to have the Arbor Day Subcommittee coordinate the event. Mr. Bruckner stated that from the City's perspective it was a positive move to hold the event in a residential area as opposed to a tree planting at a park. Chairperson L. Shimmin stated that the neighborhood event was more effective at bringing City efforts directly to the taxpayers since they were able to see the event on their street. Commissioner Miller stated that he would appreciate having various speakers at the event next year to help educate residents and answer questions. Commissioner L. Shimmin stated that he enjoyed hearing residents share stories at the event. Chairperson J. Shimmin suggested that the Arbor Day and WaterSmart Hero programs possibly be combined to communicate a positive approach to the City's tree planting and water conservation efforts. S. DEBRIEF OF 2017 SPRING HOME AWARDS Chairperson J. Shimmin asked if there were any suggestions to improve the judging process for future Spring Home Awards. Commissioner Miller stated that judging was easy, and suggested that possible code violations be noted if observed while driving through the neighborhoods to look for Spring Home nominees. Staff Liaison Michael Bruckner stated that Commissioners along with other residents should report any possible code violations to the City, and to be mindful and use common sense in determining if something does not look right in their neighborhood. Commissioner Brink noted that it was very helpful to have a second person in the car when judging for the Spring Home Awards since one person could drive and the other person could review properties. Laena Shakarian, Staff Liaison, stated that the 2017 Leadership Academy registration is now open, and encouraged the Commissioners to promote this program. Ms. Shakarian stated that this program helps familiarize residents with City services and operations. Commissioner Miller stated that the program is excellent, and suggested that the title be revised in order to not intimidate residents who may want to participate, but not necessarily become a civic leader. ADJOURNMENT Chairperson Jan �Shimmin adjourned) this meeting at 6:45 p.m. By: ata •y qnkai� Ja Shimmin, Chairperson Laena Shakarian, Staff Liaison