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HomeMy WebLinkAboutHR Minutes: 03/10/16HUMAN RESOURCES COMMISSION REGULAR MEETING MINUTES THURSDAY, MARCH 10, 2016 CALL TO ORDER - Chairperson Pro Tem Francone called the Regular Meeting to order at 5:30 p.m. in the City Council Chambers. PLEDGE OF ALLEGIANCE — Chairperson Pro Tem Francone ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS PRESENT: Commissioners Dolan, Francone, Murphy, & Wong -Dion ABSENT: Commissioner McMahon A motion was made by Commissioner Francone, seconded by Commissioner Murphy to excuse Commissioner McMahon from this meeting. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None PUBLIC COMMENTS — None REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — None REPORTS FROM CITY COUNCIL LIAISON — Council Member Sho Tay informed the Commission that the ballot will be available next week and to please vote. a. Approve the Regular Meeting Minutes of January 14 2016. Recommended Action: Approve AYES: Commissioners Dolan, Francone, Murphy, & Wong -Dion NOES: None ABSENT: Commissioner McMahon b. Revisions to the existing Classification Specification for Information Systems Specialist. Recommended Action: Approve Roger Hiles, Library Services Manager, presented the staff report. Roger stated that due to an upcoming retirement, the Library and Museum Services Department had an opportunity to update the job specification and are proposing relatively minor adjustments to the classification specification to better reflect the position's current responsibilities. 3-10-2016 The purpose of the proposed revisions is to bring the job up to date with current practices. The position has had some technical changes and there is a need for the potential incumbent to understand the software requirements and heavy public service component that currently reflect the needs of the Department. Specifically, the job classification has many references to the term "PC" which has been replaced with the more general term "computer" to better represent the range of technology used today. Other changes reflect the advancement of the duties provided by the Information Systems Specialist to remove the lower -level duties that are no longer an essential function of the position. Additionally, software supported by the position has been updated to current versions in place of old versions used back in 2002 when the classification specification was created. Commissioner Wong -Dion asked how many Information System Specialist positions does the City have. Jeannette Chavez, Human Resources Administrator, responded that there is only one and that the City contracts out for Information Technology Services to support the needs of the rest of the City. Commissioner Murphy was concerned about the requirement to have experience limited to Windows 7 and inquired if it should be changed to reflect other versions over time. Roger replied that he tried to remain as generic as possible but he was open to the suggestion. Jeannette recommended that the language be updated to include "or comparable software," It was moved by Commissioner Dolan, seconded by Murphy, and carried on roll call vote to approve the revisions to the existing Classification Specification of Information Systems Specialist with the recommended change to add "or comparable software" from the proposed language. AYES: Commissioners Dolan, Francone, Murphy, & Wong -Dion NOES: None ABSENT: Commissioner McMahon 1ti111(i111c7► I iyil;1 ►k1 Chairperson Pro Tem Francone adjourned the meeting at 5:39 p.m. to Thursday, April 14, 2016 in the Council Chambers located at 240 W. Huntington Drive, Arcadia. / 7 By: f JeoHette Flores ('Hdman FWources Administrator 6AX Joan Francone Chairperson Pro Tem 3-10-2016