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HomeMy WebLinkAboutHR Minutes: 10/13/16HUMAN RESOURCES COMMISSION REGULAR MEETING MINUTES THURSDAY, OCTOBER 13, 2016 CALL TO ORDER — Chairperson Francone called the Regular Meeting to order at 5:30p.m. in the Council Chambers. PLEDGE OF ALLEGIANCE — Chairperson Francone ROLL CALL OF HUMAN RESOURCES COMMISSION MEMBERS PRESENT: Commissioners Dolan, Francone, McMahon, Wong -Dion ABSENT: Commissioner Rock A motion was made by Commissioner McMahon, seconded by Commissioner Francone to excuse Commissioner Rock from this meeting. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS — None PUBLIC COMMENTS — None present REPORTS FROM HUMAN RESOURCES COMMISSION MEMBERS — None REPORTS FROM CITY COUNCIL LIAISON — Council Member Sho Tay informed the Commission that there is an upcoming Water Fest event this Saturday, October 15th from 10am-2pm that is hosted by the San Gabriel Valley Municipal Water District that would be great to attend. 1. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of August 11 2016. Recommended Action: Approve AYES: Commissioners Dolan, Francone, McMahon, Wong -Dion NOES: None ABSENT: Commissioner Rock 2. REGULAR ITEMS a. Revisions to the existing Classification Specification for Utilities Superintendent Recommended Action: Approve Tom Tait, Public Works Services Director, presented the staff report. Tom stated that due to an upcoming retirement, the Public Works Services Department has an opportunity to update the job specification and would like to propose relatively minor adjustments to the classification specification to bring the job up to date with current practices. 10-13-2016 Specifically, the job classification has many references to "Field Services Manager;" however, this position no longer exists within the department and this position would now report to the Deputy Public Works Services Director. In addition, the Department of Health Services is no longer the entity that oversees the regulations of public water systems and it's currently managed by the State Water Resources Control Board Division. Commissioner Francone asked if this position will be going out for recruitment, and if so, will it be promotional or open to the public. Tom replied that it will be an open recruitment and he will be inviting both in-house and outside candidates to apply. Commissioner Wong -Dion inquired on the proposed changes to the class specification in which the Utilities Superintendent needs to respond to issues and concerns from the City Council, Public Works Services Director, and the Deputy Public Works Services. She asked how these positions were determined and if the Utilities Superintendent would only respond to their issues. Tom replied that the Utilities Superintendent would have to respond to anyone who had issues or concerns, not just limited to these positions. Jeannette Chavez, Human Resources Administrator, recommended the proposed language to read as follows: Identify and respond to community issues, concerns, and needs It was moved by Commissioner Dolan, second by Wong -Dion, and carried on roll call vote to approve the revisions to the existing classification specifications for Utilities Superintendent with the recommended change of "Identify and respond to community issues, concerns, and needs." AYES: Commissioners Dolan NOES: None ABSENT: Commissioner Rock Francone, McMahon, Wong -Dion b. Revisions to the existinq Classification Specification for Accounting Technician 1/11 and Senior Accounting Technician. Recommended Action: Approve Shannon Huang, Financial Services Manager/Treasure, presented the staff report. Shannon stated that in order to ensure employees are meeting and performing duties accurately reflected in their job specification, revisions to the classification specifications for Accounting Technician 1/11 and Senior Accounting Technician are being recommended. Specifically, performing duties associated with fixed assets and internal services accounting have since evolved in its complexity and are proposed to be performed at a senior staffing level. The duties require not only knowledge of accounting principles relating to fixed assets capitalization and inventory accounting, but also reference knowledge of multiple sets of financial records. Changes in accounting 10-13-2016 practices and a recent informal survey have also indicated that these duties are performed at a higher level at comparable neighboring cities. Commissioner Francone asked when the survey was conducted, were the salaries comparable to positions within the City as well. Jeannette mentioned yes. This information is needed in order to determine if the positions are comparable. It was moved by Commissioner McMahon, second by Wong -Dion, and carried on roll call vote to approve the revisions to the existing classification specifications for Accounting Technician 1/11 and Senior Accounting Technician. AYES: Commissioners Dolan, Francone, McMahon, Wong -Dion NOES: None ABSENT: Commissioner Rock ADJOURNMENT Chairperson Francone adjourned the meeting at 5:52 p.m. to Thursday, November 10, 2016, 5:30 p.m. in the City Council Chambers Conference Room located at 240 W. Huntington Drive, Arcadia. e nn tte Chavez um es rces Administrator Joan Francone Chairperson 10-13-2016