HomeMy WebLinkAboutLB Minutes: 10/20/2016 LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, OCTOBER 20, 2016
CALL TO ORDER — Chair Janet HasBrouck called the meeting to order at 4:45 p.m. in the
Library Conference room.
PLEDGE OF ALLEGIANCE —Trustee Alice Wang
ROLL CALL: Trustees Janet HasBrouck, Barbara Delphey, Elizabeth Renfrew, and Alice
Wang; Director of Library & Museum Services Mary Beth Hayes (Secretary);
Library Services Managers Darlene Bradley and Roger Hiles.
ABSENT: Trustee Joanna Liang
Chair HasBrouck noted that Trustee Liang's absence had been announced at the September 15
meeting.
PUBLIC COMMENTS — None.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Chair HasBrouck reported that the High School had participated in the "Great California
Shakeout" earthquake drill again this year.
Trustee Wang reported that she had become a Neighborhood Watch Captain, and that she had
volunteered at the Museum fundraiser last Sunday.
Trustee Delphey reported that the Friends of the Library was holding a Halloween book sale at
the end of the month, and that past Friends president Jerry Selmer will be giving a talk at the
Library in November about his experiences growing up in Arcadia. She stated that the Friends
are also raising membership fees and planning to create the category of Business Friends to
attract support of local businesses. In addition, there will be another Paul Stein Classical
Kaleidoscope concert in November, this time supported by the Friends instead of the former
Library Foundation.
Trustee Renfrew recounted a scene she witnessed in which a child returning library books to the
interior book drop was saying goodbye to the lead characters in each book as she returned it.
REPORTS FROM THE DIRECTOR
An nouncements/Statements/Reports
Director Hayes announced that the annual Library holiday breakfast would be held on
December 8 at 8:00 a.m. this year. She also reported that the City Council would be voting
November 1 on a proposal to tent and fumigate the library building to combat the termites that
are currently infesting it.
Succession Planning/Director position description update: Director Hayes reported that the
recruitment was ongoing, and that a list of written questions would be developed that would be
sent to candidates.
Monthly Report Statistics: September 2016: Chair HasBrouck noted that the numbers
showed many successful and popular programs.
•
Monthly Report Narrative: September 2016: Chair HasBrouck mentioned that she was
pleased to read about popularity of the Teen Zone program, as well as the growth in the number
of teen volunteers. She also expressed concern about the continuing lack of progress with
pending IT projects at the Library by the City's IT support company.
Fiscal Year End Financial Report: Director Hayes noted that the Library budget for the
2015/16 fiscal year had been 98.84% spent.
Monthly Financial Report: August 2016: Director Hayes stated that through the end of
August, about 15% of this year's budget had been spent.
Library Annual Report 2015/2016: Chair HasBrouck stated that she loved the annual report,
appreciated Director Hayes' message in it, and also agreed with the report's positive emphasis.
Policy Manual Distribution: Director Hayes announced that any Trustees who had not yet
done so could bring their Policy Manual Binders to Library Administration so that the pages
could be updated.
Staff Update: Library Services Manager Bradley stated that both Substitute Librarian and
Library Technician recruitments were in progress. Library Services Manager Hiles announced
that a Library Aide I/II recruitment would start on October 21.
Gilb Museum of Arcadia Heritage: Director Hayes reported that the Museum's 15th Annual
Fundraiser had been held on Sunday, October 16, and that 63 people had been in attendance.
She also stated that Trustee Wang is on the Museum Foundation Board and had helped with
room setup. Director Hayes added that a new figure of Lucky Baldwin was on display at the
Museum.
Staff Report to the City Council: Director Hayes noted that the $12,000 gift from the Friends
of the Library was to help pay for online homework help.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of September 15, 2016
Recommended action: Approve
b. Approve the Special Meeting Minutes of August 28, 2016
Recommended action: Approve
c. The Library Board of Trustees traditionally does not meet in December
Recommended action: Approve
d. Library Closure to the public on Martin Luther King, Jr., Day (Monday, January 16, 2017)
for staff training
Recommended action: Approve
Approval of Consent Calendar Items "a", "c" and "d" was moved by Trustee Delphey, seconded
by Trustee Wang, and carried on a voice vote.
AYES: Trustees HasBrouck, Delphey, Renfrew, and Wang.
NOES: None
ABSENT: Trustee Liang
•
Motion to table item "b" until the November meeting was moved by Trustee Renfrew, seconded
by Trustee Delphey, and carried on a voice vote.
AYES: Trustees HasBrouck, Delphey, Renfrew, and Wang.
NOES: None
ABSENT: Trustee Liang
ADJOURNMENT
Chair HasBrouck adjourned this meeting at 5:45 p.m. to Thursday, November 17, 2016 at 4:30
p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia.
Approved:
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Ja e HasBrouck, Chairperson Mary'Beth bayes, Secretar ;7 '.
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Minutes prepared by: Roger HAes