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Home My WebLink AboutLB Minutes: 03/16/17CALL TO ORDER — Chair Janet HasBrouck called the meeting to order at 4:30 p.m. in the Library Conference room. PLEDGE OF ALLEGIANCE — Trustee Elizabeth Renfrew ROLL CALL: Trustees Janet HasBrouck, Barbara Delphey, Elizabeth Renfrew, and Joanna Liang; Councilmember Peter Amundson (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Manager Roger Hiles; Acting Library Services Manager David Dolim. ABSENT: Trustee Alice Wang PUBLIC COMMENTS — None REPORTS FROM LIBRARY TRUSTEES / LIAISONS Chair Hasbrouck stated that she will not attend the April Library Board meeting as she will be in Hawaii. She mentioned that the Arcadia Unified School District's Measure A was currently ahead in the vote count, but would not be certified until the end of March. Councilmember Amundsen stated that the count is slower now that ballots mailed with an election -day postmark date are accepted, as opposed to having to be received by election -day. Chair Hasbrouck reported that she attended and greatly enjoyed the Peach Blossom Festival lecture given by Jack McCrea at the Gilb Museum of Arcadia Heritage on Saturday, March 11. Trustee Delphey mentioned the Chinese music concert put on by the Friends of the Library on Saturday, February 25, and that the Friends are still actively soliciting business memberships. She stated that she will be absent for the May Library Board meeting. Trustee Delphey stated how pleased she was that the Library received the Arcadia Unified PTA award and commented positively on the quality of the relationship between the district and the Library. Trustee Liang noted that she will be on a trip through most of April. She will be able to attend the April Library Board meeting, but may be late. Trustee Renfrew stated that she will be gone most of May and will miss the May Library Board meeting. She also mentioned that she attended a fundraiser for the Monrovia Public Library called Community Feud 11. The event raised between $20,000 and $30,000. Trustee Renfrew gave a copy of the program to Trustee Delphey to share with the Friends of the Library. Trustee Renfrew also said that she learned of the upcoming library program Tech Talk for the Blind and Visually Impaired through Facebook. Councilmember Amundson reported that coyotes and crime continue to be issues with which the Arcadia City Council is grappling, and that the Council will also discuss a vacant home ordinance at its next meeting. Chair Hasbrouck commented that she hoped that the new water restrictions would continue. Councilmember Amundson also reported on real estate developments in Arcadia REPORTS FROM THE DIRECTOR, Announcements/Statements/Reports Director Bradley introduced Information Services Specialist Peter Mercado. Mr. Mercado described his background and duties. Director Bradley stated that she had attended the Mayor's Breakfast and the State of the City address, reported on some recent issues with a Library patron. a. Update on Community Needs Assessment Building Projects: Director Bradley detailed the current status of various building projects. She reported that a color consultant helped pick out a new color palette for the Library and painting has begun, a staff report for the purchase of new furnishings, including lounge chairs and bar tables, was prepared and will be voted on by City Council next week, and a staff report for the purchase of new carpet was approved by City Council. She also reported that three dead trees were recently removed. b. Silver Circle Commissioner's Dinner: Director Bradley reminded the Board of the upcoming Silver Circle dinner on Wednesday, April 5 and Manager Hiles distributed photocopies of the invitation. Councilmember Amundson emphasized the importance of City volunteers, and Chair Hasbrouck offered that volunteering was one of the things that makes Arcadia a great city. c. Budget 2017-2018: Director Bradley reported that staff is working to prepare the budget. She stated that public budget study sessions will take place in May and she encouraged trustees to attend. Chair Hasbrouck asked to receive an email reminding her of the study session dates and times. d. Monthly Report Statistics: January, revised; February 2017: Director Bradley explained that a revised January statistical report was included due to an error discovered in the previously distributed version. Chair Hasbrouck noted that the gate count was down, though digital collection usage was up. Trustee Delphey asked about the rise in fines and fees revenue. Manager Hiles explained that some patrons did not receive emailed due date notifications due to changes made to Gmail's spam filtering protocols. Chair Hasbrouck noted the uptick in website visits. Manager Hiles explained that the Library recently improved the method by which it counts such visits. e. Monthly Report Narrative: February 2017: Chair HasBrouck stated that the narrative is her favorite part of the monthly Board packet, and she asked about the number of replacement computers that the Library is receiving and the status of the Chromebook project. Manager Hiles responded that the proposed phased process will result in a total of 60 new computers, and that once Mr. Mercado completes the current phase of computer updates he will be able to turn his attention to the Chromebooks. Trustee Renfrew asked Manager Hiles to bring a Chromebook to the next Library Board meeting. Chair Hasbrouck stated that she liked seeing the description of the library resource workshop recently offered by the Children's Services section. Trustee Renfrew reported that she attended the Read Across America program in March,. Trustee Delphey asked about the Young Reader Medal storytime, so Director Bradley described the Young Reader Medal. Trustee Renfrew asked about the planned new phone service. Director Bradley explained that the Library will be getting a new VoIP-based system that will offer features such as caller ID and conference calling. f. Monthly Financial Report: January 2016: Chair Hasbrouck asked about the Library being overspent in the Part -Time Non -PERS line in the Library's administration budget. Director Bradley responded that that line is used to pay substitute library technicians and librarians who fill in as needed. She further explained that the Library has had to use substitutes extensively this fiscal year due to vacancies in various sections, so that there will be other salary savings that will compensate. Chair Hasbrouck asked about unspent funds for computers in the Library's equipment replacement CI budget. Manager Hiles responded that we are still awaiting bids before those can be spent. g. Gilt Museum of Arcadia Heritage: Director Bradley reported that she attended the Friends of the Museum meeting, the Museum Commission meeting, and the Peach Blossom Festival lecture. She also attended a lecture on John Muir given by Ed Anderson of the Arcadia Historical Society. Mr. Anderson will be organizing a display and presenting a lecture on the same topic at the Library in August 2017. Director Bradley stated that she is working on a new sign and building dedication ceremony for the renaming of the Museum Education Center for Floretta Lauber. She also mentioned several upcoming Museum events, including batik dyeing and A Day of Memory: a remembrance of the internment of Japanese Americans during World War 11. h, k. Calendars and Flyers: Chair Hasbrouck asked about the Teen Digital Media Lab workshop. Acting Manager Dolim responded that -teens were taught how to use the Comic Life app, with which users can create their own digital comic books. Chair Hasbrouck asked why there were fewer events during the latter half of the AUSD spring break in April. Director Bradley responded that there is less youth attendance at the Library when school is not in session. Trustee Delphey asked about the #CurrentlyReading program. Acting Manager Dolim described the new program. Director Bradley highlighted the upcoming Serving With A Purpose workshop and emphasized that the Library will pay for trustees to attend. Trustee Delphey stated that she plans on attending. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of February 16, 2017 Recommended action: Approve The motion was moved by Trustee Renfrew, seconded by Trustee Liang, and carried on a voice vote. AYES: Trustees HasBrouck, Delphey, Liang, and Renfrew NOES: None ABSENT: Trustee Wang ADJOURNMENT Chair HasBrouck adjourned the meeting at 5:40 p.m. to Thursday, April 20, 2017 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: J �/ p eMgaDarlene Bradley, Secretary Minutes prepared by: David Dolim (bA"Aa4-bs