HomeMy WebLinkAboutLB Minutes: 04/20/17CALL TO ORDER — Chair Pro Tem Barbara Delphey called the meeting to order at 4:32 p.m. in
the Library Conference room.
ROLL CALL: Trustees Barbara Delphey, Elizabeth Renfrew, Joanna Liang (arrived after start
of meeting), and Alice Wang; Director of Library & Museum Services Darlene
Bradley (Secretary); Library Services Manager Roger Hiles; Acting Library
Services Manager David Dolim.
ABSENT: Chair Janet HasBrouck
Chair Pro Tern Barbara Delphey moved to excuse Chair Hasbrouck's absence, and the motion
was seconded by Trustee Renfrew and carried on a voice vote.
AYES: Trustees Delphey, Renfrew, and Wang
NOES: None
ABSENT: Chair HasBrouck, Trustee Liang
Chair Pro Tern Delphey noted that she and Trustee Renfrew would be absent at the May 18
meeting, and asked that they be excused.
Trustee Renfrew moved to excuse the absence of Chair Pro Tern Delphey and Trustee Renfrew
for the May 18 meeting, and the motion was seconded by Trustee Wang and carried on a voice
vote.
AYES: Trustees Delphey, Renfrew, and Wang
NOES: None
ABSENT: Chair HasBrouck, Trustee Liang
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Trustee Renfrew reported that she had been to the Kondo Method program and that it had been
well attended. She complimented Librarian Danielle Guerrero on a job well done. Trustee
Renfrew also stated that she had attended the Tech Talk for the Blind and Visually Impaired
program and found it exciting. She added that Braille Institute staff had complimented the
Library for our many resources for the visually impaired, stating that it was the best in the area.
Chair Pro Tern Delphey reported that the Friends had sponsored another classical music
concert on April 19, 2017 and that 110 people had attended.
REPORTS FROM THE DIRECTOR,
Announcements/Statements/Reports
Director Bradley reported that interviews for the Library Services Manager recruitment would be
held next week. She also reported that Principal Librarian and Acting Library Services Manager
David Dolim had announced he will be resigning in December. Director Bradley also introduced
Circulation Supervisor Samantha Alba to the Board. Supervisor Alba stated that she was
working to reinvent the Circulation section so that patrons would think of it as more than a place
they owed money.
a. Update on Community Needs Assessment Projects: Director Bradley reported that
the new bar tables had been ordered. She also stated that the painters would be back
on Monday, April 24, this time to paint the silent room and parts of the lobby.
b. Budget Update.- Director Bradley announced the budget process was continuing, and
that the library had been asked to prepare a budget scenario including a 3% cut.
Passport services are being proposed as a possible new revenue source for the coming
fiscal year. Budget study sessions will be held on May 13th, 23rd , and possibly the 30th.
c. Monthly Report Statistics: March 2017: Director Bradley reported that teen program
attendance was down for the month because the auditorium had been used extensively
for poll worker training and a number of Teen Zone days had been cancelled. Trustee
Renfrew asked if the County was charged for the use of the room and Director Bradley
stated that they were not.
d. Monthly Report Narrative: March 2017: Chair Pro Tem Delphey asked how the new
Curbside Hold Pickup program was going and Director Bradley responded that the first
pickup had been on April 19. Trustee Renfrew stated that she had attended the Read
Across America program and appreciated the participation of the Police. Director
Bradley commented that this was the first year that the police had been a part of the
program. Chair Pro Tern Delphey asked about the TPP program, and Director Bradley
stated that it was a program for school students to gain work experience, sometimes
with the assistance of a coach. The Library has hosted TPP students for many years.
e. Financial Report: February 2017 Expenditure Report: Director Bradley commented
that again this month, the part-time staff line was overspent as part-timers are used to fill
in for vacant full-time positions, but that salary savings from the vacancies would more
than balance that out.
f. Staff Report to the City Council: Director Bradley added that the Council had
approved the first phase of new seating.
g. Correspondence: Director Bradley reported that the City Council had accepted the
donation from the Lee family.
h. National Library Week: April 9-15: Director Bradley reported that the "Love My Library"
program had been well attended.
L Gilb Museum of Arcadia Heritage: Director Bradley reported that'she had attended the
Kathryn Hansen art opening at. the Museum and a new monument sign that reflects
naming the Museum Education Center after Floretta K. Lauber is under way.
n. Calendars, Flyers and Historical Photo: Chair Pro Tern Delphey commented that the
calendars showed this was a busy place. Director Bradley added that the Friends Book
Store would be holding a Summer Clearance Sale from April 26 to 29, but that the flyer
had arrived too late to be a part of the Board meeting packet. The Library had publicized
the sale through its social media accounts as well as the Library website and digital sign.
CONSENT CALE
a. Approve the Regular Meeting Minutes of March 16
Recommended action: Approve
The motion was moved by Trustee Renfrew, seconded by Trustee Wang, and carried on a voice
vote.
AYES: Trustees Delphey, Renfrew, and Wang
NOES: None
ABSENT: Chair HasBrouck, Trustee Liang
ADJOURNMENT
Chair Pro Tem Delphey adjourned this meeting at 5:25 p.m. to Thursday, May 18, 2017 at 4:30
p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia.
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E�*bara Delphey, Chair Pro Tem
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Da-r'adley Secretary
Minutes prepared by: Roger Hiles