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HomeMy WebLinkAboutLB Minutes: 04/20/17CALL TO ORDER — Chair Pro Tem Barbara Delphey called the meeting to order at 4:32 p.m. in the Library Conference room. ROLL CALL: Trustees Barbara Delphey, Elizabeth Renfrew, Joanna Liang (arrived after start of meeting), and Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Manager Roger Hiles; Acting Library Services Manager David Dolim. ABSENT: Chair Janet HasBrouck Chair Pro Tern Barbara Delphey moved to excuse Chair Hasbrouck's absence, and the motion was seconded by Trustee Renfrew and carried on a voice vote. AYES: Trustees Delphey, Renfrew, and Wang NOES: None ABSENT: Chair HasBrouck, Trustee Liang Chair Pro Tern Delphey noted that she and Trustee Renfrew would be absent at the May 18 meeting, and asked that they be excused. Trustee Renfrew moved to excuse the absence of Chair Pro Tern Delphey and Trustee Renfrew for the May 18 meeting, and the motion was seconded by Trustee Wang and carried on a voice vote. AYES: Trustees Delphey, Renfrew, and Wang NOES: None ABSENT: Chair HasBrouck, Trustee Liang REPORTS FROM LIBRARY TRUSTEES / LIAISONS Trustee Renfrew reported that she had been to the Kondo Method program and that it had been well attended. She complimented Librarian Danielle Guerrero on a job well done. Trustee Renfrew also stated that she had attended the Tech Talk for the Blind and Visually Impaired program and found it exciting. She added that Braille Institute staff had complimented the Library for our many resources for the visually impaired, stating that it was the best in the area. Chair Pro Tern Delphey reported that the Friends had sponsored another classical music concert on April 19, 2017 and that 110 people had attended. REPORTS FROM THE DIRECTOR, Announcements/Statements/Reports Director Bradley reported that interviews for the Library Services Manager recruitment would be held next week. She also reported that Principal Librarian and Acting Library Services Manager David Dolim had announced he will be resigning in December. Director Bradley also introduced Circulation Supervisor Samantha Alba to the Board. Supervisor Alba stated that she was working to reinvent the Circulation section so that patrons would think of it as more than a place they owed money. a. Update on Community Needs Assessment Projects: Director Bradley reported that the new bar tables had been ordered. She also stated that the painters would be back on Monday, April 24, this time to paint the silent room and parts of the lobby. b. Budget Update.- Director Bradley announced the budget process was continuing, and that the library had been asked to prepare a budget scenario including a 3% cut. Passport services are being proposed as a possible new revenue source for the coming fiscal year. Budget study sessions will be held on May 13th, 23rd , and possibly the 30th. c. Monthly Report Statistics: March 2017: Director Bradley reported that teen program attendance was down for the month because the auditorium had been used extensively for poll worker training and a number of Teen Zone days had been cancelled. Trustee Renfrew asked if the County was charged for the use of the room and Director Bradley stated that they were not. d. Monthly Report Narrative: March 2017: Chair Pro Tem Delphey asked how the new Curbside Hold Pickup program was going and Director Bradley responded that the first pickup had been on April 19. Trustee Renfrew stated that she had attended the Read Across America program and appreciated the participation of the Police. Director Bradley commented that this was the first year that the police had been a part of the program. Chair Pro Tern Delphey asked about the TPP program, and Director Bradley stated that it was a program for school students to gain work experience, sometimes with the assistance of a coach. The Library has hosted TPP students for many years. e. Financial Report: February 2017 Expenditure Report: Director Bradley commented that again this month, the part-time staff line was overspent as part-timers are used to fill in for vacant full-time positions, but that salary savings from the vacancies would more than balance that out. f. Staff Report to the City Council: Director Bradley added that the Council had approved the first phase of new seating. g. Correspondence: Director Bradley reported that the City Council had accepted the donation from the Lee family. h. National Library Week: April 9-15: Director Bradley reported that the "Love My Library" program had been well attended. L Gilb Museum of Arcadia Heritage: Director Bradley reported that'she had attended the Kathryn Hansen art opening at. the Museum and a new monument sign that reflects naming the Museum Education Center after Floretta K. Lauber is under way. n. Calendars, Flyers and Historical Photo: Chair Pro Tern Delphey commented that the calendars showed this was a busy place. Director Bradley added that the Friends Book Store would be holding a Summer Clearance Sale from April 26 to 29, but that the flyer had arrived too late to be a part of the Board meeting packet. The Library had publicized the sale through its social media accounts as well as the Library website and digital sign. CONSENT CALE a. Approve the Regular Meeting Minutes of March 16 Recommended action: Approve The motion was moved by Trustee Renfrew, seconded by Trustee Wang, and carried on a voice vote. AYES: Trustees Delphey, Renfrew, and Wang NOES: None ABSENT: Chair HasBrouck, Trustee Liang ADJOURNMENT Chair Pro Tem Delphey adjourned this meeting at 5:25 p.m. to Thursday, May 18, 2017 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. 0#3=* E�*bara Delphey, Chair Pro Tem rlene- ff Da-r'adley Secretary Minutes prepared by: Roger Hiles