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HomeMy WebLinkAboutLB Minutes: 05/18/17LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, MAY 18,2017 CALL TO ORDER — Chair Janet HasBrouck called the meeting to order at 4:30 p.m. in the Library Conference room. PLEDGE OF ALLEGIANCE — Director of Library & Museum Services Darlene Bradley ROLL CALL: Trustees Janet HasBrouck, Joanna Liang, and Alice Wang; Councilmember Tom Beck (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Manager Roger Hiles. ABSENT: Trustee Barbara Delphey, Trustee Elizabeth Renfrew Chair HasBrouck moved to excuse the absence of Trustees Barbara Delphey and Elizabeth Renfrew, and the motion was seconded by Trustee Wang and carried on a voice vote. AYES: Chair HasBrouck, Trustees Wang and Liang NOES: None ABSENT: Trustees Delphey and Renfrew PUBLIC COMMENTS — None REPORTS FROM LIBRARY TRUSTEES / LIAISONS Trustee Wang reported that she had attended the Fire Department's Pancake Breakfast, and that more people had attended this year, although it was a rainy day. Councilmember Beck reported that the main concerns occupying the Council are the spike in burglaries, the increasing number of coyote incidents, and historic preservation of the City's older buildings. REPORTS FROM THE DIRECTOR Announcements/Statements/Reports Director Bradley reported that most of the carpeting in public areas would be replaced in mid- June, and that the work would be done during the day to save money. Some additional painting will also be done, as will the renovation of the Tech Center. The bar tables should also arrive. a. 2017 Summer Reading Program: Director Bradley introduced Petra Morris, Principal Librarian for Children's Services, who described the upcoming Summer Reading Program. Trustee Wang suggested getting publicity in Chinese language publications. b. Director's Update: Director Bradley reported that a new agreement for the Book Buddies program had been signed. She also stated that she and Acting Library Services Manager David Dolim had attended the annual "Serving with a Purpose" conference, where she'd had the chance to speak with State Librarian Greg .Lucas about the need for more state funding for local governments. She added that at the Federal level, major cuts were proposed for the IMLS grant programs for libraries and museums. c. 201712018 Budget Process update: Director Bradley reported that a budget study session was held on May 16, and the proposed budget should be coming up for a City Council vote at the June 6 session. d. Proposed Passport Service: Director Bradley stated that the Library is proposing a Passport Program for the next fiscal year that will be fully funded from program revenues. Two .new part-time positions are being proposed to conduct the program. e. Budget 2017-2018-, Director Bradley reported that the proposed Library budget for the next fiscal year represents a 1.39% increase over the preceding year, largely because of the rising minimum wage and some inflation -related contract cost increases. Trustee Wang asked if funds from the defunct Library Foundation could be used to supplement the Library's budget, and Director Bradley reported that the funds have been transferred to the Friends of the Library, which again this year will be funding the Library's Summer Reading Program. Trustee Wang added that at a recent Arcadia Chinese Association meeting, an appeal was made for funds for the Library, but an exact amount was not requested, nor was the purpose of the funds stated. Director Bradley replied that she would get the specifies to Trustee Wang. f. Staff Update: Director Bradley reported that a conditional offer of employment has been made to one of the candidates for the vacant Library Services Manager position. We are waiting to hear the results of the candidate's LiveScan and physical. g. Monthly Report Statistics: April.2017.- Chair HasBrouck commented that again this month some numbers were up slightly, and some were down slightly, but a lot of people still come through the doors. Director Bradley noted that "in-house" circulation is now being counted and that in April 13,534 books were used by patrons inside the building but not checked out. Chair HasBrouck suggested-, this number be included in the statistics report in the future. h. Monthly Report Narrative: April 2017: Chair HasBrouck noted the positive comment about our services to the sight -impaired made by visitors from the Braille Institute. Director Bradley reported that children's eBooks had circulated more than adult eBooks for the first time this month. i. Monthly Financial Report: March 2017: Director Bradley commented that again this month, the part-time staff line was overspent as part-timers are used to fill in for vacant full-time positions, but that salary savings from the vacancies would more than balance that out. j. Gilb Museum of Arcadia Heritage: Director Bradley reported that the Spring Soiree at the Museum would be this Saturday night, and that the Kathryn Hansen exhibit was continuing. A Renaissance history program will be held on June 3. k.— m. Calendars, Flyers and Historical Photo: Chair HasBrouck asked if reservations for the Harry Potter Trivia contest looked promising, and Director Bradley said that a good number of signups were reported. CONSENT CALENDAR a. Approve the Reqular Meeting Minutes of April 20, 2017 Recommended action: Approve The motion was moved by Trustee Wang, seconded by Trustee Liang, and carried on a voice vote. AYES: Chair HasBrouck, Trustees Wang and Liang NOES: None ABSENT: Trustees Delphey and Renfrew ADJOURNMENT Chair HasBrouck adjourned this meeting at 5:56 p.m. to Thursday, June 15, 2017 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. LATOTOTrep- • Janet asBrouc Chair Carlene Bradley, Secretary Minutes prepared by: Roger Hiles