HomeMy WebLinkAboutLB Minutes: 06/15/17REGULAR MEETING MINUTES
THURSDAY, JUNE 157 2017
CALL TO ORDER — Chair Janet HasBrouck called the meeting to order at 4-30 p.m. in the
Library Conference room.
PLEDGE OF ALLEGIANCE — Trustee Barbara Delphey
ROLL CALL.-- Trustees Janet HasBrouck, Barbara Delphey, Elizabeth Renfrew, and Joanna
Liang; Councilmember Tom Beck (City Council Liaison); Director of Library &
Museum Services Darlene Bradley (Secretary); Library Services Manager Roger
Hiles; Acting Library Services Manager David Dolim.
ABSENT: Trustee Alice Wang
Trustee Delphey moved to excuse the absence of Trustee Wang. The motion was seconded by
Trustee Renfrew and carried on a voice vote.
AYES: Chair HasBrouck,
NOES: None
ABSENT: Trustee Wang
PRESENTATIONS — None
PUBLIC COMMENTS — None
Trustees Delphey, Liang, and Renfrew
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Trustee Delphey reported that she had attended the Serving with a Purpose conference with
Director Bradley and Acting Manager Dolim. She also reported that Anne Joseph will be the
new president of the board of the Friends of the Arcadia Public Library.
Chair HasBrouck reminded everyone that the Arcadia Unified School District is now out for
summer.
Councilmember Beck stated that he attended the Field of Honor dedication, as well as the
Lucky Baldwin poker tournament that benefits historical structures at the Arboretum.
Councilmember Beck also discussed crime issues, historical preservation, marijuana
legalization, and the Parks Master Plan.
REPORTS FROM THE DIRECTOR
Announcements/Statements/Reports
a. Adult/Teen Summer Reading Program Presentation: Librarian 11 Danielle Guerrero
provided an overview of the adult and teen summer reading programs.
b. Update on the Library Budget for FY 2017-18: Director Bradley reminded the Board
that the Library is an official cooling center. Director Bradley reported that the Library's
budget passed.
c. Update on the Library's Community Needs Assessment Projects: Director Bradley
detailed the current status of various building projects. She reported that new carpeting
was currently being installed, painting projects had been completed for the fiscal year,
under -carpet electrical had been installed in the middle school area, 12 new computers
had been purchased, VOIP phones had been installed, and new shelving would be
delivered shortly.
d. Staff Update: Director Bradley reported that the open Library Services Manager position
had been filled. Patricia Smith, a librarian at Pasadena Public Library, accepted the
position and will be starting on Monday, July 3rd. She also reported that Acting Manager
Dolim had moved up his final day at the Library to Friday, September 29th. She stated
that due to challenges in Human Resources open positions might take longer to fill,
including the new Clerk 1 positions approved for the passport service.
e. Monthly Report Statistics: May 2017: Director Bradley reported that the gate count
may be lower due to school getting out one week earlier than last year. She also stated
that in-house collection use statistics will begin to be reported starting July 1st. Manager
Hiles stated that the Jech Aides are receiving more questions as a result of their new
more prominent location; hence the other -service -point questions statistic was higher.
f. Monthly Report Narrative: May 2017: Chair HasBrouck stated that she was pleased
that the Library was able to save $15,000 on Internet security. Trustee HasBrouck asked
about electronic resources. Acting Manager Dolim stated that electronic resources are
evaluated on a regular basis, with the result that some older resources are sometimes
dropped in order to add new resources. He also described the re -allocation of funds
between the electronic resources and library materials line items in the City budget.
Trustee Delphey asked about Security Patrol Services and why the contract for that
service is being reviewed. Director Bradley stated that it is a contract service that
periodically comes up for re -bidding.
g. Expenditure Status Report: May 2017: Trustee Delphey asked who creates the
expenditure status report. Directly Bradley responded that the City's finance department
prepares that report and that it usually runs a little behind actual expenditures. Chair
HasB,rOLAck asked if unspent monies in the budget roll over to the next fiscal year.
Director Bradley answered that unspent monies go back into the general fund at the end
of the fiscal year.
h. Gillb Museum of Arcadia Heritage: Director Bradley reported that she had attended
the Museum's Spring Soiree on May 20th. She also stated that she and Museum staff
are looking at the STEPS program.
L— m. Calendars and Flyers: Chair HasBrouck asked what carpet is being cleaned. Director
Bradley responded that the carpet in the auditorium is being cleaned as it is not being
replaced. Chair HasBrouck commented that she was excited that the Amazing Race
SRP kick-off event and the Harry Potter Trivia Night had received so many pre-
registrations.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of May 18, 2017
Recommended action: Approve
The motion was moved by Trustee Liang, seconded by Trustee Delphey, and carried on a voice
vote.
AYES: Chair HasBrouck, Trustees Delphey, Liang, and Renfrew
NOES: None
ABSENT: Trustee Wang
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b. The Board traditionally does not meet in August
Recommended action: Approve
The motion was moved by Trustee Delphey, seconded by Trustee Renfrew, and carried on a
voice vote.
AYES: Chair HasBrouck, Trustees Delphey, Liang, and Renfrew
NOES: None
ABSENT: Trustee Wang
ADJOURNMENT
Chair HasBrouck adjourned this meeting at 5:39 p.m. to Thursday, July 20, 2017 at 4:30 p.m. in
the Conference Room of the -Library, 20 W. Duarte Road, Arcadia.
UJOISM
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Jan,"It HasBrouck, Chairperson
I GI
Darlene Bradley, Secretary
Minutes prepared by: David Dolim