HomeMy WebLinkAboutLB Minutes: 07/20/17LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, JULY 207 2017
CALL TO ORDER — Chair Janet HasBrouck called the meeting to order at 4:30 p.m. in the
Library Conference room.
ROLL CALL: Trustees Janet HasBrouck, Elizabeth Renfrew, and Alice Wang; Director of
Library & Museum Services Darlene Bradley (Secretary); Library Services
Manager Roger Hiles, Library Services Manager Pat Smith.
ABSENT: Trustee Barbara Delphey, Trustee Joanna Liang
Chair HasBrouck noted that the absences of Trustees Delphey and Liang had been approved at
the previous meeting.
Director Bradley introduced Pat Smith as the new Library Services Manager. Manager Smith
stated she was happy to be here.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS
Trustee Wang reported she had attended some of Community Services' Free Summer concerts
and movies, and that they had been well attended.
Chair HasBrouck announced she had been re -appointed to the Library Board by the City
Council.
ELECTION OF OFFICERS AND APPOINTMENT OF LIAISON
a. Chairperson
Chair HasBrouck brought forth the election of officers asking for any nominations for
Chairperson for 2017-18. Chair HasBrouck nominated Trustee Renfrew as Chairperson
of the Board of Trustees, and it was seconded by Trustee Wang. It was carried on a
voice vote.
AYES: Chair HasBrouck, Trustees Renfrew and Wang
NOES: None
ABSENT: Trustees Delphey and Liang
b. Chair Pro Ternpore
Chair Renfrew nominated Trustee Wang as Chair Pro Tempore of the Board of Trustees
for 2017-18, and it was seconded by Trustee HasBrouck. It was carried on a voice vote.
AYES: Chair Renfrew, Trustees HasBrouck and Wang.
NOES: None
ABSENT: Trustees Delphey and Liang
c. Liaison to the Friends of the Library
Chair Renfrew appointed Trustee Delphey as Liaison to the Friends of the Library for
2017-18.
REPORTS FROM THE DIRECTOR
d'1T§TL*kY_ ITL%INTf
a. Director's Update: Director Bradley introduced Anne Joseph, President of the Friends
of the Arcadia Public Library, who presented the Board with a check for $40,000 to
support library programs such as the Summer Reading Program. Director Bradley
thanked President Joseph for the support of the Friends.
b. Staff Update: Director Bradley reported that part-time Library Technician Jamie Belcher
had been appointed to fill the vacant full-time Library Technician position in Circulation.
Library Aide Myra Marquez had then replaced Jamie as part-time Library Technician. A
search to fill the now vacant Library Aide position is underway.
c. Chromebooks for Library Use: Director Bradley announced that the Library had begun
checking out Chromebooks for use in the library.
d. Library Policy Manual: Director Bradley noted that there will be no meeting of the
Board in August, and that the September meeting includes the annual review of Library
Policies. This year, she anticipates proposals from staff for changes to the social media
and Internet filtering policies.
e. Library Strategic Plan: Director Bradley asked the Board to consider whether an
update or replacement of the Library Strategic Plan would be in order this year. There
was a brief discussion and the sense was that the Board would discuss the matter at the
next meeting, with more members present.
f. New Credit Card payment option: Director Bradley introduced Manager Hiles, who
reported that payment by credit and debit cards, as well as contactless smart phone
payments, were now being accepted for printing, copying, scanning and faxing in, the
copy room.
g. Streamline Monthly Statistics: Director Bradley asked the Board if they would prefer
that staff prepare an executive summary of the Library's monthly statistics for Board
reporting. Such a summary could focus on key statistics and provide additional trend
data, perhaps in graphic form. Trustee HasBrouck stated she enjoyed comparing what
was going up and down from month to month. Chair Renfrew suggested staff produce a
sample for the next Board meeting. Director Bradley stated that staff would prepare one.
h. Monthly Report Statistics: June 2017: Director Bradley stated that this report included
the fiscal year-end totals. Chair Renfrew noted that the gate count was down slightly for
the year. Director Bradley noted that this is typical of an improving economy.
L Monthly Report Narrative: June 2017: Trustee HasBrouck stated that she was
pleased to see that the English Conversation Class was still popular. Director Bradley
added that Manager Smith would be taking over the program in the Fall.
j. Monthly Financial Report: May 2017: Director Bradley commented that again this
month, the part-time staff line was overspent as part-timers are used to fill in for vacant
full-time positions, but that salary savings from the vacancies would more than balance
that out.
k. Trust Accounts: Chair Renfrew asked for an explanation of the memo on the FOAPL's
trust account budget for 2016/2017. Director Bradley stated that the Friends' Trust Fund
is the only one left since the dissolution of the Library Foundation, and that this year an
amount had been carved out to equip the soon -to -be -renovated learning lab space with
a display screen so that it could be used for classes.
1. Gilb Museum of Arcadia Heritage: Director Bradley reported that the Juried Photo
exhibit was up, and that museum staff is working on more programs for the Fall.
m. Correspondence: Director Bradley noted that letters of thanks go out to the community
when donations are received, including the Friends of the Library and the Lion's Club.
n.— q. Calendars, Flyers and Historical Photo: Director Bradley stated that she had included
the article about the PEW survey because she felt the continued popularity of libraries
among people of millennial age could be accounted for by the growth of library
programs for teens over the last few years. Trustee HasBrouck said it was very
interesting.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of June 15, 2017
Recommended action: Approve
The motion was moved by Trustee HasBrouck, seconded by Trustee Wang, and carried on a
voice vote. I
AYES: Chair Renfrew, Trustees HasBrouck, and Wang
NOES: None
ABSENT.- Trustees Delphey and Liang
ADJOURNMENT
Chair Renfrew adjourned this meeting at 5:47 p.m. to Thursday, September 21, 2017 at 4:30
p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia.
h
ElizWeth Renfre'w- C6air Darlene Bradley, Secretary
Minutes prepared by: Roger Hiles