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HomeMy WebLinkAboutLB Minutes: 07/20/17LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, JULY 207 2017 CALL TO ORDER — Chair Janet HasBrouck called the meeting to order at 4:30 p.m. in the Library Conference room. ROLL CALL: Trustees Janet HasBrouck, Elizabeth Renfrew, and Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Manager Roger Hiles, Library Services Manager Pat Smith. ABSENT: Trustee Barbara Delphey, Trustee Joanna Liang Chair HasBrouck noted that the absences of Trustees Delphey and Liang had been approved at the previous meeting. Director Bradley introduced Pat Smith as the new Library Services Manager. Manager Smith stated she was happy to be here. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Trustee Wang reported she had attended some of Community Services' Free Summer concerts and movies, and that they had been well attended. Chair HasBrouck announced she had been re -appointed to the Library Board by the City Council. ELECTION OF OFFICERS AND APPOINTMENT OF LIAISON a. Chairperson Chair HasBrouck brought forth the election of officers asking for any nominations for Chairperson for 2017-18. Chair HasBrouck nominated Trustee Renfrew as Chairperson of the Board of Trustees, and it was seconded by Trustee Wang. It was carried on a voice vote. AYES: Chair HasBrouck, Trustees Renfrew and Wang NOES: None ABSENT: Trustees Delphey and Liang b. Chair Pro Ternpore Chair Renfrew nominated Trustee Wang as Chair Pro Tempore of the Board of Trustees for 2017-18, and it was seconded by Trustee HasBrouck. It was carried on a voice vote. AYES: Chair Renfrew, Trustees HasBrouck and Wang. NOES: None ABSENT: Trustees Delphey and Liang c. Liaison to the Friends of the Library Chair Renfrew appointed Trustee Delphey as Liaison to the Friends of the Library for 2017-18. REPORTS FROM THE DIRECTOR d'1T§TL*kY_ ITL%INTf a. Director's Update: Director Bradley introduced Anne Joseph, President of the Friends of the Arcadia Public Library, who presented the Board with a check for $40,000 to support library programs such as the Summer Reading Program. Director Bradley thanked President Joseph for the support of the Friends. b. Staff Update: Director Bradley reported that part-time Library Technician Jamie Belcher had been appointed to fill the vacant full-time Library Technician position in Circulation. Library Aide Myra Marquez had then replaced Jamie as part-time Library Technician. A search to fill the now vacant Library Aide position is underway. c. Chromebooks for Library Use: Director Bradley announced that the Library had begun checking out Chromebooks for use in the library. d. Library Policy Manual: Director Bradley noted that there will be no meeting of the Board in August, and that the September meeting includes the annual review of Library Policies. This year, she anticipates proposals from staff for changes to the social media and Internet filtering policies. e. Library Strategic Plan: Director Bradley asked the Board to consider whether an update or replacement of the Library Strategic Plan would be in order this year. There was a brief discussion and the sense was that the Board would discuss the matter at the next meeting, with more members present. f. New Credit Card payment option: Director Bradley introduced Manager Hiles, who reported that payment by credit and debit cards, as well as contactless smart phone payments, were now being accepted for printing, copying, scanning and faxing in, the copy room. g. Streamline Monthly Statistics: Director Bradley asked the Board if they would prefer that staff prepare an executive summary of the Library's monthly statistics for Board reporting. Such a summary could focus on key statistics and provide additional trend data, perhaps in graphic form. Trustee HasBrouck stated she enjoyed comparing what was going up and down from month to month. Chair Renfrew suggested staff produce a sample for the next Board meeting. Director Bradley stated that staff would prepare one. h. Monthly Report Statistics: June 2017: Director Bradley stated that this report included the fiscal year-end totals. Chair Renfrew noted that the gate count was down slightly for the year. Director Bradley noted that this is typical of an improving economy. L Monthly Report Narrative: June 2017: Trustee HasBrouck stated that she was pleased to see that the English Conversation Class was still popular. Director Bradley added that Manager Smith would be taking over the program in the Fall. j. Monthly Financial Report: May 2017: Director Bradley commented that again this month, the part-time staff line was overspent as part-timers are used to fill in for vacant full-time positions, but that salary savings from the vacancies would more than balance that out. k. Trust Accounts: Chair Renfrew asked for an explanation of the memo on the FOAPL's trust account budget for 2016/2017. Director Bradley stated that the Friends' Trust Fund is the only one left since the dissolution of the Library Foundation, and that this year an amount had been carved out to equip the soon -to -be -renovated learning lab space with a display screen so that it could be used for classes. 1. Gilb Museum of Arcadia Heritage: Director Bradley reported that the Juried Photo exhibit was up, and that museum staff is working on more programs for the Fall. m. Correspondence: Director Bradley noted that letters of thanks go out to the community when donations are received, including the Friends of the Library and the Lion's Club. n.— q. Calendars, Flyers and Historical Photo: Director Bradley stated that she had included the article about the PEW survey because she felt the continued popularity of libraries among people of millennial age could be accounted for by the growth of library programs for teens over the last few years. Trustee HasBrouck said it was very interesting. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of June 15, 2017 Recommended action: Approve The motion was moved by Trustee HasBrouck, seconded by Trustee Wang, and carried on a voice vote. I AYES: Chair Renfrew, Trustees HasBrouck, and Wang NOES: None ABSENT.- Trustees Delphey and Liang ADJOURNMENT Chair Renfrew adjourned this meeting at 5:47 p.m. to Thursday, September 21, 2017 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. h ElizWeth Renfre'w- C6air Darlene Bradley, Secretary Minutes prepared by: Roger Hiles