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HomeMy WebLinkAboutLB Minutes: 10/19/17CALL TO ORDER — Chair Elizabeth Renfrew called the meeting to order at 4:30 p.m. in the Library Conference room. PLEDGE OF ALLEGIANCE — Trustee Janet HasBrouck ROLL CALL: Trustees Barbara Delphey, Janet HasBrouck, Joanna Liang, and Elizabeth Renfrew; Councilmember Tom Beck (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Manager Roger Hiles, Library Services Manager Pat Smith. ABSENT Alice Wang Chair Renfrew stated for the record that Trustee Wang had been excused from attending this meeting at the previous Board meeting. PUBLIC COMMENTS — None REPORTS FROM LIBRARY TRUSTEES / LIAISONS Trustee Delphey reported that the Friends' Book Sale had raised between $800 - $1,000. Chair Renfrew noted that she attended former Principal Librarian David Dolim's farewell party. She also reported that she visited a recent English Language Conversation class and found out that the attendees were having a good time. Councilmember Beck reported that the council had selected the "purple" map for the new City Council districts, replacing the current ((at large" method for Council elections. He also reported that the Council was leaning towards placing a 3/4% sales tax increase on the April ballot for voter consideration. REPORTS FROM THE DIRECTOR Announcements/Statements/Reports Director Bradley reported that Danielle Guerrero has been appointed acting Principal Librarian for Adult and Teen Services, and that the recruitment of a permanent Principal Librarian had begun. Interviews are being held this week for candidates for the new part time Library Clerk positions to be used in the new Passport Services program. Director Bradley stated that she had presented the basics of the Library and Museum department to members of this year's Citizen's Academy. She also reported that two windows in the Teen Central area had been replaced after being broken over the Labor Day weekend. She added that a bid had been received for the purchase of furniture for the Silent Room, and a Pre -Construction meeting has been held for the Tech Center renovation project. A construction schedule for the project should be ready soon. a. Strategic Plan Review: Director Bradley reviewed the progress that has been made on the current Library Strategic Plan, noting what has been completed, as well as a few items that have not been finished yet. She added that staff turnover this year has slowed down some efforts, and she requested that the Board defer replacing or revising the current plan until next year, after staff is fully in place and more items can be completed. A motion was made by Trustee HasBrouck to defer work on revising or replacing the current strategic plan until next year, seconded by Trustee Delphey, and carried on a voice vote. AYES: Chair Renfrew, Trustees Delphey, HasBrouck, and Liang NOES: None ABSENT: Trustee Wang b. Annual Report: Director Bradley shared a draft of the 2016/2017 Library Annual Report. Trustee HasBrouck remarked that she liked the colors. c. Monthly Report Statistics: September 2017- Director Bradley commented that it had been a normal month. She also noted that website statistics are down from last year because of the more accurate analytics system now being used. d. Monthly Report Narrative: September 2017: Trustee HasBrouck stated that she was pleased to see that copies of the U.S. Constitution were given out at the Abigail Adams program. e. Financial Report: End of FY 2016-2017 (Final): Director Bradley reported that the department's spending had stayed within the budget again this year. The total amount spent (which included salary savings from vacant positions) was 92.46% of the budget. f. Gilb Museum of Arcadia Heritage: Director Bradley reported that upcoming museum programs include a history talk about the murder of an Arcadia police officer in 1927, and an exhibit of Barbara Martin watercolors. g.— k. Calendars, Flyers and Historical Photo: Director Bradley noted the upcoming programs and explained that the Library's Trick -or -Treat program was intended for very young children. CONSENT CALENDAR a. Approve the Reqular Meeting Minutes of Se tember 21, 2017 Recommended action: Approve The motion was moved by Trustee HasBrouck, seconded by Trustee Delphey, and carried on a voice vote. AYES: Chair Renfrew, Trustees Delphey, HasBrouck, and Liang NOES: None ABSENT: Trustee Wang b. Approve Closing the Library for Staff Training on Monday, January 15, 2018 The motion was moved by Trustee Delphey, seconded by Trustee HasBrouck, and carried on a voice vote. AYES: Chair Renfrew, Trustees Delphey, HasBrouck, and Liang NOES: None ABSENT: Trustee Wang ADJOURNMENT Chair Renfrew adjourned this meeting at 6:35 p.m. to Thursday, November 16, 2018 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: Eliza a t4l Renfrew, Chair Darlene Bradley, Sectetoiry Minutes prepared by: Roger Hiles