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Home My WebLink AboutLB Minutes: 10/18/18CALL TO ORDER — Chair Elizabeth Renfrew called the meeting to order at 4:30 p.m. in the Library Conference room. PLEDGE OF ALLEGIANCE — Trustee Barbara Delphey ROLL CALL: Chair Elizabeth Renfrew, Trustees Miriam Carter, Barbara Delphey, and Janet HasBrouck; Councilwoman April Verlato; Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Manager Roger Niles, Library Services Manager Pat Smith. ABSENT — Trustee Alice Wan�w, REPORTS FROM LIBRARY TRUSTEES / LIAISONS Trustee Renfrew reported that the receipts from the Friends' October Book Sale were not strong. The event needs to be publicized more. Councilwoman Verlato reported on several development projects in Arcadia, including expanded facilities at the race track and the new project at Santa Anita and Live Oak. She updated the Board on the Citizens Financial Advisory Committee and its recommendation that the City seek new sources of revenue, which the City Council approved. City is leaning towards increasing the sales tax, which would need to be approved by voters. REPORTS FROM THE DIRECTOR Announcements/Statements/Reports a. Director's Update: Director Bradley reported that the staff participated in the Great Shakeout and EOC activation drill which followed; she also discussed how Library staff. would respond in an emergency. She updated the Board on the recent power outage at the Library: the building was powered by the new generator for an entire day. The Director also reminded the Trustees that the Leadership Academy would be touring the Museum and Library next week and that the next Library Board meeting would include a closed session for her evaluation. b. Monthly Statistical Report: September 2018: Director Bradley noted that holds were up, while teen programming had dropped. She also mentioned that Passport Services seemed to be on an upswing after a slow summer: Passport Services is still trying to recoup the initial start-up costs. "Gifts and Grants" reflect the $40,000 given by the Friends of the Library. c. Monthly Report Narrative: September 2018: The Director reported that Arcadia Library staff, including bilingual employees attended the Lunar Festival. It was well -attended and worth the effort. Trustees complimented staff on the posters and book displays in Library, as well as on the large number of questions Information Services staff handle. Director Bradley informed the Board that the Library's Wi-Fi will be available only between 8 a.m. swind 6 or 9 p.m. (depending on the day of the week) to discourage homeless from congregating overnight outside the Library. d. City's Financial Outlook: Director Bradley showed a PowerPoint presentation prepared by the City and reviewed the City's financial issues and priorities. The Board of Trustees discussed their concerns with the Director and with Councilwoman Verlato. They also reviewed the Library's year-end budget report. The Library spent over 97% of its budget allocation overall. d. Strategic Plan: Director Bradley introduced the new Strategic Plan by noting that the Library has been working off a three-year plan developed with a consultant after a community needs assessment study in 2015. The proposed plan has three goals: to be transformational; to emphasize advocacy and public awareness; and to emphasiz6 organizational excellence. Director Bradley discussed the need to redeploy staff and to pursue self-service options in order to streamline operations, minimize costs. The motion to adopt the Strategic Plan for 2018-2020 as presented by Staff was made b Trustee HasBrouck, seconded by Trustee Carter, and carried on a voice vote. i AYES: Chair Renfrew, Trustees Carter, Delphey, and HasBrouck NOES: None ABSENT: Trustee Wang e. Holiday Breakfast: Director Bradley invited the Board of Trustees to the annual Holiday Breakfast, scheduled for December 11, 2018, from 8 to 10 a.m. Guests are encouraged to bring a fun gift of $20 or less for an exchange. f. Staff: Principal Librarian Danielle Guerrero had her baby on Tuesday. Yvonne Ng is the acting Principal Librarian. The Library is recruiting two aides, and Account Services has added two new staff members, one full-time and one part-time. g. it Museum of Arcadia Heritage: Rebecca Wilcox is leaving for a full-time position; her, farewell party is on Tuesday from 1:30-3 p.m. They are expecting a three-month recruitment. The Tongva exhibit has been expanded and updated. The recent Coffee Talk on Lucky Baldwin was well attended; the Historical Society provided a pizza lunch. Upcoming events: the Snow Festival Marionette show in December, and the Museum anniversary this Saturday. h.-m.Calendars, Flyers, Historical Photo: Director Bradley reported that the Coffee with a Cop program was well attended. Halloween trick or treating and Thanksgiving week activities for children were discussed. It was noted that the Arcadia High School Band had also appeared at the Inauguration in 2005. CONSENTc L a. Approve the Regular Meeting Minutes of September 20 2018 Recommended action: Approve. b. The Library Board of Trustees traditionally does not meet in December Recommended action: Approve. c. Library closure to the public on Martin Luther Kin Jr. Jr. Day (Monday, Januar,y 21, 2019 for Staff Training) Recommended action: Approve. The motion to approve the minutes was moved by Trustee Delphey, seconded by Trustee HasBrouck, and carried on a voice vote The motion to approve items b. and c. above was moved by Trustee HasBrouck, seconded by Trustee Delphey, and carried on a voice vote AYES: Chair Renfrew, Trustees Carter, Delphey, HasBrouck NOES: None ABSENT: Trustee Wang ADJOURNMENT Chair Renfrew adjourned this meeting at 6:22 p.m. to Thursday, November 15, 2018 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. 9 X11 Elizabeth Renfrew ChaiEr Darlene Bradley, Secre6ry Minutes prepared by: Pat Smith