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HomeMy WebLinkAboutLB Minutes: 03/21/19LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, MARCH 21,-2019 CALL TO ORDER — Chair Elizabeth Renfrew called the meeting to order at 4:33 p.m. in the Library Conference room. PLEDGE OF ALLEGIANCE — Trustee Alice Wang ROLL CALL: Chair Elizabeth Renfrew, Trustees Miriam Carter, Janet HasBrouck, Alice Wang; Councilmember Tom Beck; Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles and Pat Smith. ABSENT — Trustee Barbara Delphey PUBLIC COMMENTS — None REPORTS FROM LIBRARY TRUSTEES I LIAISONS: Chair Renfrew noted that Trustee Delphey had an excused absence today. Councilman Beck discussed the recent City Council meeting and actions on historic preservation and residential parking regulations. He also reviewed the upcoming city election on increasing the sales tax by 1/4 of a cent (Measure A) scheduled for a mail -in ballot on June 4. Sources of information and limits on City and City Council participation were discussed. He reminded the Board that the City Council reorganization is scheduled for April 16. Chair Renfrew commented on her enjoyment of the recent program on Anita Baldwin, in particular noting how well -attended it was. REPORTS FROM THE DIRECTOR Announcements/Statements/Reports Director's Update: Director Bradley distributed copies of the Library Services overview for the coming year. She also discussed a five -percent reduction scenario that will be unveiled at the April 2 City Council meeting, as well as the zero -based budget that has been proposed for the coming fiscal year. Upcoming Library programs and events were announced. The Statement of Economic Interest form was reviewed and completed by individual Board members. Monthly Statistical Report: February 2019: Director Bradley noted that circulation was up. The City is working on a new website so statistics should improve. Under "Gifts and Grants," $1,000 was received from the Lion's Club for Large Type books. Monthly Report Narrative: February 2019: Chair Renfrew noted that she enjoyed the Windy Ridge Concert and that the Friends' silent auction had done well. She also observed that the Read across America event was fun and popular. Financial Report: January 2019: Director Bradley report that there was an increase in the fuel costs of the city vehicle, which reflects fuel purchased for the Library's generator but charged under this account. The rest of the budget is on target: at least 50 percent should be spent by this point, especially collections. Staff Update: Director Bradley reported that the Library is fully staffed. Budget: The December update was reviewed. Director Bradley discussed possible effects of a 5 percent cut up for discussion at the April 2nd City Council meeting. Serving with a Purpose: Trustee Carter signed up for the May 23 event in Ontario. Service Manager Smith will be attending. Other Trustees were invited to attend. Gilb Museum of Arcadia Heritage: Director Bradley reviewed programs and upcoming events at the Museum. Currently the Museum Education Coordinator is working by herself: interviews for the new Curator will begin with an outside panel on April 4th, then the Director will interview after that. The Museum is looking for new volunteers. Calendars, Flyers, Historical Photo: Upcoming Library events were reviewed including Silver Circle, Law Day, and City Council reorganization. CONSENT CALENDAR a. Approve the Reqular Meeting Minutes of Februaa 21, 2019 Recommended action: Approve The motion was moved by Trustee Carter, seconded by Trustee HasBrouck, and carried on a voice vote. AYES: Chair Renfrew, Trustees Carter, HasBrouck, Wang NOES: None ABSENT: Trustee Delphey ADJOURNMENT Chair Renfrew adjourned this meeting at 5:57 p.m., to Thursday, April 18, 2019, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. W TOPTIST M-4 Eliza t$6th RenfrewChairDarlene Bradley, Secretary v y Minutes prepared by: Pat Smith