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HomeMy WebLinkAboutLB Minutes: 04/18/19LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, APRIL 18'2019 y CALL TO ORDER — Chair Elizabeth Renfrew called the meeting to order at 4:30 p.m. in the Library Conference room. Mon ROLL CALL: Trustees Miriam Carter, Barbara Delphey, Janet HasBrouck, Elizabeth Renfrew, and Alice Wang; Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles and Pat Smith. REPORTS FROM LIBRARY TRUSTEES / LIAISONS Chair Renfrew stated that she had represented the Board at the City Council reorganization session on April 16. She also attended the presentation about the book on hospice care sponsored by the Friends of the Library on April 16, which she noted was well -attended. Trustee Carter stated that she had volunteered at the Los Angeles Times Festival of Books. She said that it was a very interesting event and recommended that the other trustees attend the event next year. REPORTS FROM THE DIRECTOR Announcements/Statements/Reports Community Update Information on Local Measure A: Director Bradley presented basic City budget issues and outlined how Local Measure A would address them. Director's Update: Director Bradley reported that she had presented the Library's budget request to the City Manager, and that the, request for the year was flat, with the exception of some contract services costs, which have gone up. She added that the requests for Capital Improvement and Equipment Replacement, to be made on Friday, April 19, would include a multi-year plan for replacing worn and damaged furniture in the Children's Library. Director Bradley also stated that she would be presenting a wish list of items to the Arcadia Chinese Association following the Board meeting, which would include a second early literacy (AWE) computer workstation for the Children's Library. She also asked Manager Hiles to describe the proposed Arcadia Student Success Initiative, which could allow AVSD sixth -graders to checkout library items with their School District ID cards. He reported that discussions with the District are progressing, though some technical issues remain. Finally, Director Bradley announced that she had just received a check for $75 from Kathleen Vallee Stein, which was a donation of half the proceeds from book sales at the hospice care program. Monthly Statistical Report: March 2019: Chair Renfrew noted that passport sales were up for the month. Trustee Delphey asked if this service is developing as planned, and Director Bradley responded that we missed some of the busy season last year, as the service was just beginning, but this year was doing well. Monthly Report Narrative: March 2019: Chair Renfrew stated that it looked like the Library had been busy again this month. She added that the Adult Recess program was really keeping the participants interested. Trustee Carter reported that the drawings at the Silver Circle had presented great prizes to the volunteers. Chair Renfrew added that the Silver Circle event was a very nice evening. Trustee Delphey stated that the Anita Baldwin program had been unusually good. Financial Report: February 2019: Chair Renfrew noted that spending seemsto be on course. Director Bradley added that the additional spending in the vehicle maintenance account was for diesel fuel and broken parts for the building's generator, which doesn't have a separate budget line. Budget: Director Bradley asked if the Board had any additional questions about the Library's budget requests, and they did not. Staff Reports to Council: Director Bradley noted that the Friends were funding the Classical Concerts again this year. Gilb Museum of Arcadia Heritage: Director Bradley announced that Stevy Acevedo had been selected as the new Museum Curator. She added that a conditional offer for a new Museum Education Coordinator should go out next week. Director Bradley reported that the Museum's Spring Soiree on April 6 had been a success, and that a second one was scheduled for May 25. Calendars, Flyers/Articles/Attachments: Director Bradley reported that the Arcadia Chinese Association's Law Day program would be held on April 27. She added that public artwork from the School District was currently up on display in the Children's Library. CONSENT CALENDAR a. Approve the Regular Meeting, Minutes of March 21 Recommended action: Approve The motion to approve the minutes was moved by Trustee HasBrouck, seconded by Trustee Carter, and carried on a voice vote. Trustee Delphey abstained since she was not at the March 21 meeting. AYES: Chair Renfrew, Trustees Carter, HasBrouck, and Wang NOES: None ABSTAIN: Trustee Delphey ADJOURNMENT Chair Renfrew adjourned this meeting at 5:45 p.m. to Thursday, May 16, 2019 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: 'e"K, L111 -1-Z, 0 -Av Fliza66th Renfrew, Chii` !vrl Darlene Bradley, Secretary Minutes prepared by: Roger Hiles