HomeMy WebLinkAboutLB Minutes: 05/16/19LIBRARY BOARD OF TRUSTEES
REGULAR MEETING MINUTES
THURSDAY, MAY 162 2019
CALL TO ORDER — Chair Elizabeth Renfrew called the meeting to order at 4:30 p.m. in the
Library Conference room.
ROLL CALL: Trustees Miriam Carter, Barbara Delphey, Janet HasBrouck, Elizabeth Renfrew,
and Alice Wang; Director of Library and Museum Services Darlene Bradley
(Secretary); Library Services Managers Roger Hiles and Pat Smith.
REPORTS FROM LIBRARY TRUSTEES / LIAISONS — Chair Renfrew went to the Pancake
Breakfast and saw Library staff there.- Trustee -Wang let theBoard know that, a special check for
$37100 for a new AWE early -literacy workstation is on its way from the Arcadia Chinese
Association.
REPORTS FROM THE DIRECTOR
Announcements/Statements/Reports
Director's Update: Director Bradley let the Board know about the upcoming community forum
on Measure A on May 22 at the Santa Anita Race Track. She updated the Board about the
recent City Council budget study session which reviewed the proposed City budget. The May 28
study session has been cancelled. She also reviewed upcoming City and Library events. The
Director informed the Board that part-time Librarian Meghan Shea has resigned; she will work
through the end of May. Passport Services is interviewing for a new Library Clerk, and one of
the Library Aides gave her notice and will be replaced from an existing list. Brittani Alberto is the
new Museum Education Coordinator.
Summer At Your Library Presentation: The Principal Librarian for Youth Services, Petra
Morris, gave a brief presentation on this year's Summer at Your Library (SAYL) program, which
starts June 1. This year's theme, It -s Showtime at Your Library! will offer a wide range of
activities, programs, performers, storytimes, and special - outreaches into the community.
Arcadia High School students will be leading a seven -week science program.
411onthly Statistical Report (April 2019): Technical problems and software issues were noted
as having affected circulation statistics; holds have increased again. The number of adult
programs has decreased due to a change in how one-on-one computer tutoring is recorded.
Passport Services statistics and wait -times for appointments were discussed.
Monthly Report Narrative (April 2019): Flash -mob incident was reviewed. The dramatic
increase in holds was discussed: changes in procedures have led to shorter wait -times and
better customer service. Director Bradley discussed how well Library Aides have done filling
scheduling gaps at the Gilb Museum. She also review the progress of the Student Success
Initiative.
Financial Report (March 2019): Director Bradley reported that annual spending is generally on
1-
irack, although there have been unforeseen expenses with the vehicle maintenance fund due to
repair parts for the generator and general building maintenance costs.
Auditorium Policy Exception: The Director reviewed the Library's poes for public use of the
Auditorium and discussed a request by Maki Hsieh, Director of the Arcadia Performing Arts
Center, to use the Cay Mortenson Auditorium for a fundraiser on June 30, 2019. Library staff
have reviewed the potential costs and issues associated with making an exception to the
Library's policy of not making the auditorium available when the Library is closed. The Board
discussed the request and the issues it raises, and agreed to table the discussion until the next
Board meeting on June 20, 2019.
Gilb Museum of Arcadia Heritage: Director Bradley reviewed the Museum's recent events,
including the very successful Cinco de Mayo event, which was attended by over 220; over 50
people visited the Museum that day. She also discussed upcoming events, including new
summer programming for children. The new Museum Education Coordinator has started.
Calendars/Flyers/Artides/ Attachments: The upcoming Community Conversat.ion, Volunteer
Breakfast, and adult Summer at Your Library programs were discussed.
CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of April 18, 2019
Recommended action: Approve
The Motion to approve the minutes was moved by Trustee HasBrouck, seconded by Trustee
Delphey, and carried on a voice vote.
AYES: Chair Renfrew, Trustees Carter, Delphey, HasBrouck, and Wang
NOES: None
ABSTAIN: None
ADJOURNMENT
Chair Renfrew adjourned this meeting at 6:30 p.m. to Thursday, June `20' 2019, at 4:30 in the-,
Conference Room of the Library, 20 W. Duarte Road, Arcadia.
.1Z
Eliza 0t I h Renfrew, O air
Darlene Bradley, Secretary'
Minutes prepared by: Pat Smith