Loading...
HomeMy WebLinkAboutLB Minutes: 06/20/19LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, JUNE 20,2019 CALL TO ORDER — Chair Elizabeth Renfrew called the meeting to order at 4:30 p.m. in the Library Conference room. PLEDGE OF ALLEGIANCE — Trustee Miriam Carter ROLL CALL: Trustees Miriam Carter, Barbara Delphey, Janet HasBrouck, Elizabeth Renfrew, and Alice Wang; Councilmember Peter Amundson (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles and Pat Smith. CLOSED SESSION A closed session, pursuant to Government Code Section 54957, was held to conduct a performance evaluation of the Director of Library and Museum Services. REPORTS FROM LIBRARY TRUSTEES I LIAISONS Trustee Carter stated that she had attended the "Serving with a Purpose" workshop and found it outstanding. Trustee HasBrouck reported that she has visited one of the Anythink Libraries in Colorado and found it interesting. Chair Renfrew stated that she attended the Random Acts of Music program and that people had enjoyed it. Chair Renfrew and Trustee Carter both reported that they had attended the Library's interactive movie event and enjoyed it, noting that it was very well done. Chair Renfrew also thanked staff for the well -organized volunteer brunch on June 1. Councilmember Amundson reported that Measure A had been approved by voters on June 4, and the City Council had approved the City's fiscal 2019-2020 budget on June 18. He added that the City Council had also approved a Farmer's Market program for the Library parking lot on Sundays, beginning on July 28, and the Downtown Arcadia Patriotic Festival & Fireworks Display for 2019 would be held on Saturday, June 29. REPORTS FROM THE DIRECTOR Announcements/Statements/Reports Director's Update: Director Bradley reported that so far this summer, 182 adults, 40 teens, 235 middle schoolers, and 735 children had signed up for the Summer at Your Library reading program. She also recommended to trustees a June 13 editorial in the Los Angeles Times entitled, "An Ode to the Library". Director Bradley reported that on June 7, the Pasadena Star - News had published an interview with Arcadia High School's 2019 valedictorian, Kevin Tan, who was awarded a full scholarship to Harvard. Mr. Tan specifically credited the library's science collection as helping him excel in science. She also reported that Librarian Yvonne Ng had received a written compliment for her help to a student researching Arcadia history. Monthly Statistical Report: May 2019: Director Bradley noted that both I Gate count and circulation were up for the month. Monthly Report Narrative: May 2019: Trustee Delphey reported that she had found the Paws to De -Stress therapy dog program for teens to be impressive. She also noted that the children's marketplace programs are a good way to teach children about money. Financial Report: April 2019: Director Bradley noted that again that the vehicle maintenance fund looks overspent because it is being used for diesel fuel and parts for the building's new generator, which does not have a fund of its own. She also reported that the buildi.ng's 1972 chiller continues to be expensive to operate in its last full year of operation. Money for a replacement has been budgeted for the 2019/2020 fiscal year. Staff Reports: Director Bradley noted that Library staff had prepared staff reports for $2,000 received from the Jackie Faust -Moreno Trust Fund, $1,000 from the Arcadia Lion's Club Foundation, and $3,100 from the Arcadia Chinese Association for the purchase of another AWE early literacy workstation, all have been approved by the City Council. She also noted that the Council had approved the purchase of 28 replacement chairs for public areas in the Library. Staff Update: Director Bradley reported that part-time Librarian Meghan Shea has resigned and the position has been offered to a new candidate; and aclerk position in Passport Services has opened up, and that a recruitment is underway. Minki Kim has been hired as a new library aide in shelving management. A volunteer intern will be assisting with marketing during the summer, and she will start soon. Manager Smith thanked Chair Renfrew for finding the intern. Building Facilities: Director Bradley reported there was no news about the roof replacement project, but the after-hours pilot project planned for Sunday, June 30 seemed to be moving forwards slowly. The outdoor STEAM event has also not been set yet. She added that the Farmer's Market had been approved and was scheduled to begin on Sunday, July 28. Gilb Museum of Arcadia Heritage: Director Bradley announced the Museum was finally fully staffed, and she is now focused on training the new staff. Curator Stevy Acevedo secured a $10,000 grant for paid interns, which she will use to help digitize the scrapbooks donated by the Arcadia Woman's Club. Calendars, Flyers/Articles/Attachments Trustee Wang asked if the flyer for the Museum's Faces of Arcadia fundraiser could be emailed to her so she could help distribute it. Director Bradley responded that it could be, then personally invited the trustees for attend the event. Trustee Wang also asked if the flyer for the Early Chinese in Arcadia history lecture could be translated into Chinese, and Director Bradley stated that she would look into it. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of Mav 16, 2019 Recommended action: Approve Chair Renfrew noted that her name had been misspelled in the Consent Calendar vote results on the May 16 meeting minutes, and asked that it be corrected. The motion to approve the minutes as corrected was* moved by Trustee Carter, seconded by Trustee HasBrouck, and carried on a voice vote. AYES: Chair Renfrew, Trustees Carter, Delphey, HasBrouck, and Wang NOES: None b. Approve the Pilot Proiect of Auditorium Rentals After -Hours Recommended action: Approve The motion to approve item "b" was moved by Trustee HasBrouck, seconded by Trustee Delphey, and carried on a voice vote. AYES: Chair Renfrew, Trustees Carter, Delphey, Has.Brouck, and Wang NOES: None ADJOURNMENT Chair Renfrew adjourned this meeting at 6:21 p.m. to Thursday, July 18, 2019 at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: tiza eth Renfrew, Chair Darlene Bradley, Secretary Minutes prepared by: Roger Hiles