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HomeMy WebLinkAbout08-14-18 PC Minutes�w,.a ARCADIA PLANNING COMMISSION REGULAR MEETING MINUTES __- r Tuesday, August 14, 2018 of Ns0 CALL TO ORDER Chair Chan called the meeting to order at 7:00 p.m. in the City Council Chamber PLEDGE OF ALLEGIANCE ROLL CALL PRESENT: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander ABSENT: Commissioner Lin It was moved by Commissioner Lewis, seconded by Commissioner Wilander to excuse Commissioner Lin from the meeting. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS Planning & Community Administrator, Ms. Flores, informed the Commission that one of the conditions of approval was revised for Item No. 1, and a revised Resolution was distributed to reflect the change. PUBLIC COMMENTS (5 minute time limit per person) There were none. PUBLIC HEARING Resolution No. 2019- Approving Conditional Use Permit No. CUP 18-02 and Architectural Design Review No. ADR 18-08 for a new preschool with up to 60 children with a Categorical Exemption under the California Environment Quality Act (CEQA) at 615 E. Live Oak Avenue. Applicants: David Van Iwaarden and Ranum Magellan Recommended Action: Adopt Resolution No. 2019 Planning & Community Development Administrator, Ms. Flores, introduced the item and turned the item over to Associate Planner, Peter Sun to present the project. Chair Chan opened the public hearing and asked if the applicant would like to speak on the item. Applicants, David Van Iwaarden and Ranum Magellan responded. Chair Chan asked the applicants if they would open to installing security cameras for safety purposes. Mr. Van Iwaarden responded confirming that a security system will be installed. Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the City's Planning Services Office located at 240 W Huntington Drive, Arcadia, California, during normal business hours. Commissioner Wilander asked the applicants if there was a "Safe Sanctuary" policy or any guidelines to restrict one-on-one supervision of children by a child care provider within the facility. Ms. Magellan responded stating that while there is no "Safe Sanctuary' policy in place, child care providers are subject to a full background check and must comply with the Department of Social Services requirements for working with children in order to maintain a safe environment. Chair Chan asked if anyone else would like to speak in favor of the item. No one responded. Chair Chan asked if anyone would like to speak in opposition of the item. No one responded. MOTION- PUBLIC HEARING It was moved by Commissioner Wilander, seconded by Commissioner Lewis to close the public hearing. Without objection, the motion was approved. DISCUSSION Vice Chair Thompson recommended that the shrubs near the existing wall near the north property line be grown to a taller height to buffer noise for the neighboring residence. Commissioner Lewis added that she was pleased that the building will be occupied after having been vacant for a long time. The Commission was in agreement that the staff report for the project was well written and they were satisfied with the proposed parking and lighting requirements. It was then suggested a condition of approval be added to require security cameras be installed on the premises for safety purposes. Ms. Flores read a new condition of approval based on the Commission's comments: "Condition No. 18, Security cameras with recording functions shall be installed on the outside of the building to the satisfaction of the Planning & Community Development Administrator, or designee. " MOTION It was moved by Commissioner Lewis, seconded by Commissioner Thompson to approve Resolution No. 2019 — Approving Conditional Use Permit No. CUP 18-02 and Architectural Design Review No. ADR 18-08 for a new preschool with up to 60 children with a Categorical Exemption under the California Environment Quality Act (CEQA) at 615 E. Live Oak Avenue, subject to the amended conditions of approval. ROLL CALL AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander 8-14-18 NOES: None ABSENT: Commissioner Lin There is a ten day appeal period after the adoption of the Resolution. If adopted, appeals are to be filed by 4:30 p.m. on Friday, August 24, 2018. 2. Resolution No. 2020- Approving Multiple Family Architectural Design Review and a Tract Map for a six unit residential condominium development and the removal of two healthy protected trees with a Categorical Exemption under the California Environmental Quality Act ("CEQA") at 1027 Arcadia Avenue. Applicant: Thomas Song, SYS Development, Inc. Recommended Action: Adopt Resolution No. 2020 Planning & Community Development Administrator, Ms. Flores introduced the item and turned the item over to Associate Planner, Jordan Chamberlin to present the project. Chair Chan opened the public hearing and asked if the applicant would like to speak on the item. Applicant Thomas Song responded. Chair Chan asked if anyone else would like to speak in favor of the item. No one responded. Chair Chan asked if anyone would like to speak in opposition of the item. No one responded. MOTION- PUBLIC HEARING It was moved by Commissioner Lewis, seconded by Commissioner Wilander to close the public hearing. Without objection, the motion was approved. DISCUSSION Vice Chair Thompson recommended that the replacement trees be increased from a 36 -inch box tree to a 48 -inch box due to the fact that Coast Live Oak trees tend to be slow growing trees and because one of the trees that is proposed to be removed is a protected tree. The Commission discussed the tree requirement and ultimately decided to revise condition of approval no. 4 to require 48 -inch box replacement trees. The Commission was in agreement that this would be a preferable size to the 36 -inch box trees originally required. The revised condition of approval is as follows: "Condition No. 4, Two (2), 48 -inch box trees shall be planted in the front yard area prior to issuance of a Certificate of Occupancy from Building Services. One of the trees shall be a Coast Live Oak tree. The specific location must be shown on the final landscape plans prior to issuance of a building permit. 8-14-18 Commisioner Wilander asked Ms. Chamberlin for confirmation that an Oak tree would be an appropriate replacement tree for a shaded street. Ms. Chamberlin responded and stated that the arborist did feel a Coast Live Oak was an appropriate replacement tree for the property though it was recommended that the Oak be planted in the front yard area as opposed to the easterly side yard due to the limited space in the side yard. MOTION It was moved by Vice Chair Thompson, seconded by Commissioner Lewis to approve Resolution No. 2020 — Approving Multiple Family Architectural Design Review and a Tract Map for a six unit residential condominium development and the removal of two healthy protected trees with a Categorical Exemption under the California Environmental Quality Act ("CEQA") at 1027 Arcadia Avenue, subject to the amended conditions of approval. ROLL CALL AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander NOES: None ABSENT: Commissioner Lin CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that specific items be removed from the Consent Calendar for separate discussion and action. 3. 13 Minutes of the July 10, 2018, Arcadia Planning Commission Regular Meeting Recommended Action: Approve MOTION It was moved by Commissioner Thompson, seconded by Commissioner Lewis to approve the July 10, 2018 Arcadia Planning Commission Regular Meeting minutes. ROLL CALL AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Lin NOES: None ABSENT: Commissioner Lin Planning Commission Reorganization Recommended Action: It is recommended the Secretary initiate the procedure for the reorganization of the Planning Commission. 4 8-14-18 Ms. Flores initiated the Planning Commission Reorganization and announced that the new Chair and Vice Chair would assume their new positions at the August 28, 2018 meeting. Chair Chan called for nominations for Chair's position of the Planning Commission. Chair Chan nominated Vice -Chair Thompson as the Chair. There were no other nominations. Without objection, Vice -Chair Thompson was elected as the new Chair. ROLL CALL AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander NOES: None ABSENT: Commissioner Lin Chair Chan called for nominations for Vice -Chair. Chair Chan nominated Commissioner Lewis for Vice -Chair. There were no other nominations. Without objection, Commissioner Lewis was elected as the Vice -Chair. ROLL CALL AYES: Chair Chan, Vice Chair Thompson, and Commissioners Lewis and Wilander NOES: None ABSENT: Commissioner Lin MATTERS FROM CITY COUNCIL LIAISON City Council Liaison Amundson announced that at the last the City Council meeting a homeless plan was approved. At their next meeting, the City Council will discuss a bike facility plan. He added the North Barn project at Santa Anita Park is moving forward. Additionally, he praised the City of Arcadia Police Department for halting an attempted burglary in the Highland Oaks area and encouraged residents to continue practicing "See Something, Say Something" to help keep neighborhoods safe. He added the Breeders cup will return to Santa Anita Park and that it will be announced formally this upcoming Friday at a press conference. MATTERS FROM PLANNING COMMISSIONERS Vice Chair Thompson also commented on the police activity in the Highland Oaks area and thanked the officers for their quick response. The Commission discussed parking at/near the Metro Goldline station. MATTERS FROM CITY ATTORNEY Assistant City Attorney Mr. Maurer had nothing to report. 8-14-18 MATTERS FROM STAFF INCLUDING UPCOMING AGENDA ITEMS Ms. Flores announced that on Thursday, August 23, 2018 there will be a scoping meeting for the proposed North Barn Project in the Council Chamber. She announced there is one item pending for the August 28, 2018 meeting, an appeal of a Healthy Tree Removal Permit application to remove some healthy protected trees for a new residence at 111 Hacienda Drive. Lastly, she provided an update on Historic Preservation efforts stating that there will be a postcard mailed to all the property owners and business owners in town informing them of the revised changes to the draft Ordinance and there is an upcoming City Council Study Session that is tentatively scheduled for September 19, 2018 in the Council Chambers. ADJOURNMENT The Planning Commission adjourned this meeting at 7:53 p.m. to Tuesday, August 28, 2018 in the City Council Chamber at 240 W. Huntington Dr., Arcadia. Brad Thompson Chair, Planning Commission ATTEST: CLwd'Flores Secretary, Planning Commission 8-14-18