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Home My WebLink AboutRP Minutes: 10/11/17 RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES Wednesday, October 11, 2017 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Cheung called the meeting to order at 6:00pm in the Recreation Conference Room. PLEDGE OF ALLEGIANCE — Commissioner Shivan ROLL CALL OF COMMISSIONERS PRESENT: Randy Fowler, Joe Shivan, and Lyn Tom EXCUSED: Raymond Cheung and Steve Swinney A motion was made by Commissioner Shivan, seconded by Commissioner Tom and unanimously carried on roll call vote to excuse Commissioners Cheung and Swinney from this meeting. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS - None 1. PUBLIC COMMENTS - None REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Fowler reported he visited a few City parks over the past month and is happy to say all is looking good. REPORT FROM CITY COUNCIL MEMBER LIAISON — None 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of September 13, 2017 Consent Calendar Item 2.a was tabled at the Regular Meeting of the Recreation and Parks Commission, November 8, 2017 due to lack of a quorum. 3. REGULAR ITEMS a. Report from Public Works Services Department Public Works Services Street Superintendent (PWSSS), Dave Thompson reported the new landscaping project outside the Recreation Office will be complete next week. Landscaping in front of the Community Center and on the sides will be the next phase. b. Report of Director of Recreation and Community Services Director of Recreation and Community Services (DRCS) Sara Somogyi reported Council Member Verlato is attending a closed session meeting this evening regarding the possible transition to a district-based voting system to select its City Council Members, replacing its current at-large election system. I. Department Monthly Report DRCS Somogyi reported on the Senior Services Division activities. Free blood pressure checks are available every second Tuesday of the month from 10-11:15am. This service is provided in collaboration with Arcadia Methodist Hospital. The Braille mobile van comes to the Community Center on a monthly basis to provide an opportunity for people with vision impairments to utilize specialized equipment from the Braille Institute. The Cancer Support Group meets the second Tuesday and Wednesday of the month at the Community Center. Coffee with the Mayor where seniors have the opporunity to listen and chat with the Mayor about City issues had 23 seniors in attendance. The Knit & Crochet group gathers every Friday in the lobby of the Community Center to knit, crochet, and socialize with each other. DRCS Somogyi reported on the Recreation Services Division. The Father Daughter Dance was held September 29 at the Community Center with over 90 in attendance. The DJ played great music and the guests enjoyed a catered dinner, candy bar, and a photo booth. On September 27 the Arcadia Recreation and Community Services Department hosted the Arcadia Leadership Academy. The Arcadia Leadership Academy is a free, interactive civic education program for Arcadia residents 18 years and older who are interested in becoming better acquainted with City operations. Partiripcants started the night off with a tour of the community center. Everyone enjoyed a short lesson in the Tai- Chi class and ended the night learning to make pineapple upside down cake. Participants also learned about the programs, events, and the Recreation and Parks Master Plan. Commissioner Fowler inquired as to the new ruling allowing girls into the Boy Scouts of America (BSA) Organization. DRCS Somogyi stated the BSA announced this week they will begin to integrate girls into the youth organization. Girls will be allowed to join the Cub Scouts — a Scouting program for those aged 7-12 — next year, while older girls will be allowed to join the BSA at a later date. II. Financial Statements DRCS Somogyi referenced the August 2017 Financial Statement. Total expenditures through August 2017 are $532,861 which is 16.2% of the budgeted amount for this fiscal year. The total fiscal year revenue as of August 2017 is $401,211 which is 32.5% of the budgeted amount. DRCS Somogyi referenced the August 2017 Park & Recreation Facilities Fund, with an account balance of $10,118,317. DRCS Somogyi reported staff will soon begin to prioritize Tier 1 projects of the Parks Master Plan. DRCS Somogyi stated staff is waiting to see when Measure A funds will be available to the City of Arcadia as this money could be in addition to the Park and Recreation Facilities Fund for Parks Master Plan projects. ADJOURNMENT Commissioner Tom adjourned the meeting at 6:25pm to November 8, 2017 at 6:00pm in the Recreation Conference Room located at 375 Campus Drive, Arcadia. CJ By: %-61,7411 ss Raymond Cheung Sara Somogyi Chairperson Secretary RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES Wednesday, December 13, 2017 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER— Chairperson Cheung called the meeting to order at 6:00pm in the Recreation Conference Room. PLEDGE OF ALLEGIANCE —Commissioner Shivan ROLL CALL OF COMMISSIONERS PRESENT: Raymond Cheung, Randy Fowler, Joe Shivan, and Steve Swinney EXCUSED: Lyn Tom A motion was made by Vice-Chairperson Swinney, seconded by Commissioner Fowler and unanimously carried on roll call vote to excuse Commissioner Tom from this meeting. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS - None 1. PUBLIC COMMENTS - None REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Fowler reported he attended the Snow Festival on December 2 and was very impressed with the addition of the photo booth and Dumbo ride. Commissioner Fowler mentioned he attended Glow Ball Night at Arcadia Par 3 Golf Course and had a great time. The fee includes the green fee, glow ball and glow sticks. Commissioner Shivan stated he and his family had fun at the Santa Breakfast and Snow Festival and the weather was perfect. Commissioner Shivan thanked the staff for another successful event. Chairperson Cheung reported he and his family didn't make the Santa Breakfast this year but heard it was great. They did however attend the Snow Festival in the late morning and really appreciated the great job done by staff. REPORT FROM CITY COUNCIL MEMBER LIAISON Council Member Verlato reported she attended the Santa Breakfast on December 2 with her daughter and they really enjoyed themselves. Council Member Verlato announced the Holiday Market held on Saturday, December 9 was a great success with over 4,000 attending. This event was put on by the Downtown Arcadia Improvement Association and included vendors, pictures with Santa, a horse drawn carriage, live music, and crafts for kids. Council Member Verlato stated the next regular election for City Council Members for Districts 2, 3, and 5 will take place on Tuesday, April 10, 2018. Nominations for this election will be taken December 18, 2017 through January 12, 2018. Council Member Verlato stated this election will be mail-in ballots and must be postmarked by April 10, 2018 or can be dropped off at the City Clerk's office at City Hall. The next regular election for Districts 1 and 4 will not be until 2020. Council Member Verlato wishes everyone a happy holiday! 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of November 8, 2017 It was moved by Commissioner Shivan, seconded by Vice-Chairiperson Swinney and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Commissioners Cheung, Shivan, Swinney and Tom NOES: None ABSTAIN: Commissioner Fowler b. Approve the Regular Meeting Minutes of October 11, 2017 Tabled to the January 10, 2018 Recreation and Parks Commission Meeting due to lack of a quorum. 3. REGULAR ITEMS a. Report from Public Works Services Department Public Works Services Street Superintendent (PWSSS), Dave Thompson reported the tree trimming contractor, West Coast Arborist, will begin trimming trees at parks in the southeast portion of the City in January. b. Report of Director of Recreation and Community Services I. Department Monthly Report Assistant Director of Recreation and Community Services (ADRCS) Ryan Wright reported on the Senior Services Division activities. "Coffee with the Mayor" had 33 attendees, where the seniors have the opportunity to listen and chat with the Mayor about City issues and topics of personal interest. The Mahjong group meets the first, second, and fourth Friday of the month with an average attendance of 27 participants. The Tech Talk program is very popular where Volunteens provide assistance for seniors with electronic devices such as cell phones, tablets, and computers with 23 in attendance. The weekly movies shown every Wednesday continues to be popular with an average of 240 seniors per month. The annual Veterans Day Lunch took place on November 3 with a total of 200 individuals including Veterans, City Council, Senior Commissioners, and seniors enjoying lunch and a patriotic vocal performance by the Darden Sisters. The Timeless Melodies program featured a presentation on "Songs from World War II" with 78 seniors in attendance. ADRCS Wright reported on the Recreation Services Division. The Girls Youth Volleyball "A", "B" and "C" teams made it to the playoffs in the Pasadena League. The "C" level team and "A" level team received second place in their respective divisions and the "B" level team won their division and were crowned the champions. The Kid's Fall Camp held at Holly Avenue Elementary School from November 20 to 22 had 142 participants registered. Weekend reservations at Wilderness Park for November totaled 335. Community Center rentals in November totaled 970. II. Financial Statements ADRCS Wright referenced the October 2017 Financial Statement. Total expenditures through October 2017 are $1,066,831 which is 32.4% of the budgeted amount for this fiscal year. The total fiscal year revenue as of October 2017 is $550,640 which is 44.7% of the budgeted amount. ADRCS Wright referenced the October 2017 Park & Recreation Facilities Fund, with an account balance of $10,482,146. ADJOURNMENT Commissioner Cheung adjourned the meeting at 7:00pm to January 10, 2018 at 6:00pm in the Recreation Conference Room located at 375 Campus Drive, Arcadia. 1._0( sc By: Raymond Cheung Sara Somogyi Chairperson Secretary