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Home My WebLink AboutRP Minutes: 04/10/2019 RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES Wednesday, April 10, 2019 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Swinney called the meeting to order at 6:00pm in the Recreation Conference Room. PLEDGE OF ALLEGIANCE —Commissioner Cheung ROLL CALL OF COMMISSIONERS PRESENT: Raymond Cheung, Randy Fowler, Joe Shivan, Steve Swinney, and Lyn Tom SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS - None REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioners Cheung, Shivan, Swinney and Tom attended the Silver Circle Dinner on March 28, 2019 and reported they all had a wonderful time. Commissioner Fowler stated he was sorry he missed the Silver Circle Dinner this year. Commissioner Swinney reported he will be volunteering at the Eggstravaganza on Saturday, April 20, 2019. REPORT FROM CITY COUNCIL MEMBER LIAISON — None 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of March 13, 2019 It was moved by Commissioner Shivan, seconded by Commissioner Cheung and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Cheung, Shivan, Swinney, and Tom NOES: None ABSTAIN: Fowler 3. REGULAR ITEMS a. Report from Public Works Services Department Deputy Public Works Services Director (DPWSD) Paul Cranmer reported on the Eisenhower Memorial Park Project. DPWSD Cranmer stated the City held a mandatory pre-bid meeting on April 9 with nine different companies in attendance. The proposals are due April 23 and the top four will be chosen for interviews on April 30. DPWSD Cranmer reported the contract will be awarded for the project at the May 21 City Council Meeting. The Design Build Project phase will begin in June with construction following in July through January. DPWSD Cranmer reported the project should be complete in time for the 2020 opening day ceremony for Arcadia Santa Anita Little League. DPWSD Cranmer announced the summer watering schedule begins on May 1 and lasts through October 31. The allowed watering days are Tuesdays, Thursdays, and Saturdays, before 9:00 a.m. or after 6:00 p.m. DPWSD Cranmer reported about the Wyland Mayor's Challenge for water conservation. This event is with the Wyland Foundation and spans from April 1-30. Communities are encouraged to make a pledge online to save water and energy in April and see their city's ranking compared to other cities of similar population sizes. Residents living or working in Arcadia can take the pledge online. The pledge itself is educational and tells you how much energy and/or water is saved if you pledge to do certain actions; i.e. fixing leaks, turning off lights, etc. DPWSD Cranmer announced the Mulch Give Away Program will be held on April 13 and May 11 at the Arcadia Public Library west parking lot. First come first served while supplies last. b. Report of Director of Recreation and Community Services Director of Recreation and Community Services Sara Somogyi (DRCS) thanked everyone for volunteering their time serving as a Commissioner and attending the Silver Circle Dinner dedicated to all City volunteers. I. Department Monthly Report DRCS Somogyi reported on the Senior Services Division: Coffee with the Mayor had 31 seniors attending and are given the opportunity to listen and chat with Mayor Tay about City issues. This was the last Coffee with the Mayor for Mayor Tay as a new Mayor will be elected at the next City Council Meeting. The Arcadia Fire Department applied for a grant with Partners in Care Foundation and for the first time offered a free, eight-week course on Managing Concerns about Falling at the Community Center. The Matter of Balance class was held every Wednesday for two hours in February and March. Mahjong, the very popular Chinese tile game had 81 seniors participating on Fridays in March. Table Tennis continues to be popular, is available Monday-Friday, from 10:30am-3:30pm and provided 160 seniors the opportunity to drop in and play to gain exercise and socialization. Every month, a City Council Member introduces seniors to a restaurant in Arcadia. This month participants had lunch at Holy Crab with 21 seniors attending. On Thursdays and Fridays, Association for the Advancement of Retired People (AARP) Tax Aide Volunteers assisted 289 seniors in need of income tax filing assistance. DRCS Somogyi reported on the Recreation Services Division. Kid's Night Out was held on March 8 with 52 enrolled in the Jersey Night themed evening. The annual Track& Field Meet held on Wednesday, March 13 for Elementary aged participants and on Wednesday, March 20 for middle school aged participants was a success with over 500 individuals at each event. II. Financial Statements DRCS Somogyi referenced the February 2019 Financial Statement. Total expenditures through February 2019 are $1,978,360 which is 58.9% of the budgeted amount for this fiscal year. The total fiscal year revenue as of February 2019 is $895,852 which is 72.5% of the budgeted amount. DRCS Somogyi referenced the February 2019 Park & Recreation Facilities Fund, with an account balance of$11,448,305. c. Community Update on Information on Local Measure A DRCS Somogyi reported on the Community Update on Measure A with a powerpoint presentation. DRCS Somogyi explained Measure A is a local'/.cent sales tax measure placed on the June 4, 2019 ballot to maintain services identified as important by the public such as 911 emergency response times, police and fire protection and street/road repair. ADJOURNMENT Chairperson Swinney adjourned the meeting at 6:40pm to May 8, 2019 in the Recreation Conference Room located at 375 Campus Drive, Arcadia. By: k1r1 Steve Sw. ney Sara Somogyi Chairperson Secretary