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HomeMy WebLinkAboutItem 11e - Accept Guardrail Retrofit at Arcadia Wash Project as completeAccept Guardrail Retrofit at Arcadia Wash Project August 20, 2019 Page 1 of 2 DATE: August 20, 2019 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Eddie Chan, P.E., Principal Civil Engineer SUBJECT: ACCEPT ALL WORK PERFORMED BY R DEPENDABLE CONSTRUCTION, INC. FOR THE GUARDRAIL RETROFIT AT ARCADIA WASH PROJECT AS COMPLETE Recommendation: Approve SUMMARY On March 5, 2019, the City Council approved a contract with R Dependable Construction, Inc. in the amount of $29,700 for the Guardrail Retrofit at Arcadia Wash Project. The terms and conditions of this project have been complied with and the work has been performed to the satisfaction of the Project Manager for a total project cost of $30,900. This amount reflects the original contract amount of $29,700 plus contract change orders totaling $1,200, or 4% more than the original contract amount, which is within the available contingency budget for this project . It is recommended that the City Council accept all work performed by R Dependable Construction, Inc. for the Guardrail Retrofit at Arcadia Wash Project as complete, and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $1,545. DISCUSSION On June 16, 2018, a vehicle traveling westbound on Huntington Drive between Centennial Way and Holly Avenue lost control and went over the curb and sidewalk. The vehicle crashed through a chain link fence that separated the sidewalk from the Los Angeles County Flood Control Channel. The damaged chain link fence was replaced, but a concern was raised that the fence may not be sufficient to prevent vehicles from falling into the wash should a similar accident occur. On March 5, 2019, the City Council approved a contract with R Dependable Construction, Inc. for the Guardrail Retrofit at Arcadia Wash Project. The work performed included installing a three-foot, six-inch-tall metal guardrail on the bridge separating the sidewalk and the wash. A four-foot clearance between the guardrail and the curb face was maintained to allow sufficient pedestrian access. During the course of Accept Guardrail Retrofit at Arcadia Wash Project August 20, 2019 Page 2 of 2 work, it was determined that additional work was needed to level the top of the rail due to the uneven sidewalk at the project site. This resulted in a change order. Below is the description of the contract change order. CCO Description Amount 1. Added (1 LS) – Level out the top of the bridge rail $1,200 Total: $1,200 The change order increased the overall contract amount by $1,200, or 4% more than the original contract amount. All other terms and conditions of this contract have been complied with and the work has been performed to the satisfaction of the Project Manager. R Dependable Construction, Inc. completed the work as defined in the project plans and specifications in an efficient and timely manner. The 4% change order is within the limit established by the project and bidding rules. FISCAL IMPACT At the February 5, 2019, Council Meeting, as part of the Mid-Year Budget Review, the City Council approved an appropriation in the amount of $29,700 from the Capital Outlay Reserve Fund for this work, plus a 10% contingency. This work, including the change order, is within the budget for this project. RECOMMENDATION It is recommended that the City Council accept all work performed by R Dependable Construction, Inc. for the Guardrail Retrofit at Arcadia Wash Project as complete, and authorize the final payment to be made in accordance with the contract documents, subject to a retention of $1,545.