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HomeMy WebLinkAboutItem 10a - Regular Meeting Minutes of October 15, 2019 1 10-15-2019 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, OCTOBER 15, 2019 1. CALL TO ORDER – Mayor Verlato called the regular meeting to order at 7:01 p.m. 2. INVOCATION – Reverend Julie Bryant, Church of the Transfiguration 3. PLEDGE OF ALLEGIANCE – Girl Scout Troop #6911 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Beck, Tay, Chandler, and Verlato ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch had nothing to report. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS Assistant City Manager/Development Services Director Kruckeberg announced that regarding Consent Item 12.a, there were two revisions made to the City Council minutes of October 1, and regarding Consent Item 12.c, he indicated that Ordinance No. 2362 (Found Property) was revised and introduced at the October 1, meeting, however the revised version was not included as part of the staff report for adoption. 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tem Chandler and seconded by Council Member Tay to read all ordinances and resolutions by title only and waive the reading in full. 8. PRESENTATIONS a. Mayor’s Certificate of Recognition to Former Mayor Jim Helms in celebration of his retirement after 66 years of working in Arcadia. b. Mayor’s Certificate of Recognition to WaterSmart Heroes for their efforts in water conservation. c. Presentation from “Nature for All” to report on the success of the September 28 Arcadia Chantry Flat Shuttle Event. 9. PUBLIC HEARING a. Temporary Use Permit No. TUP 19-19, with a Categorical Exemption under the California Environmental Quality Act (“CEQA”), to allow the Pasadena Showcase for the Arts to host the 2020 Pasadena Showcase House of Design Event from April 26, 2020, to May 17, 2020, at 1220 Rancho Road. 2 10-15-2019 Recommended Action: Approve Regarding Public Hearing 9.a, Council Member Beck announced that City Attorney Deitsch has advised him that he has a conflict of interest since he owns property within 500 feet of the proposed showcase house, and that he will recuse himself from participation and discussion in this matter. Council Member Beck left the room. Assistant City Manager/Development Services Director Kruckeberg and Planning & Community Development Administrator Flores presented the staff report. City Attorney Deitsch recommended two changes to the Conditions of Approval listed in the staff report, as follows: #7 – Add to the end of the sentence “, and shall promptly pickup and remove all such liter”; and #17 – Four lines down, after “employees or agents” add “alleging bodily injury or wrongful death, or .…” Mayor Verlato opened the public hearing. Jill Fosselman, the applicant, appeared and spoke about the 2020 Pasadena Showcase House of Design Event; she thanked City staff, and expressed her appreciation for the community’s support. In response to an inquiry by Council Member Amundson, Ms. Fosselman indicated that visitors typically attend the event for three to four hours, and that the tour itself is about an hour. Mayor Pro Tem Chandler stated that Foothill Transit has many electric buses should Ms. Fosselman require more buses. A motion to close the public hearing was made by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and seeing no objection, Mayor Verlato declared the public hearing closed. It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to approve Temporary Use Permit No. TUP 19-19, with a Categorical Exemption under the California Environmental Quality Act (“CEQA”), to allow the Pasadena Showcase for the Arts to host the 2020 Pasadena Showcase House of Design Event from April 26, 2020, to May 17, 2020, at 1220 Rancho Road, including the findings based on the facts set forth in the staff report. AYES: Chandler, Amundson, Tay, and Verlato NOES: None ABSENT: None ABSTAIN: Beck At 7:51 p.m., Council Member Beck returned to the dais. 3 10-15-2019 b. Amendments to the City’s Architectural Design Guidelines, including a Categorical Exemption from the California Environmental Quality Act. Resolution No. 7272 amending regulations applicable to properties in the five (5) Single-Family Homeowners’ Association Architectural Design Zone Areas. Recommended Action: Adopt Resolution No. 7273 adopting the updated Citywide Architectural Design Guidelines. Recommended Action: Adopt Ordinance No. 2363 adopting Text Amendment No. TA 19-01 to amend various sections of Article IX, Chapter 1 of the Arcadia Municipal Code to add and update the Development Standards, Processes, and Procedures for the five City-Designated Homeowners’ Association areas. Recommended Action: Introduce Assistant City Manager/Development Services Director Kruckeberg and Associate Planner Chamberlin presented the staff report. Mayor Verlato opened the public hearing. No one appeared. A motion to close the public hearing was made by Mayor Pro Tem Chandler, seconded by Council Member Beck, and seeing no objection, Mayor Verlato declared the public hearing closed. After discussion by the City Council, it was the consensus that Section 3, subsection F of Resolution No. 7272, be amended to include that “minutes shall be made for each meeting of the ARB, and all minutes shall be filed with the City’s Planning Division within fifteen (15) days following their approval by the ARB.” City Attorney Deitsch recommended that the City Council include in their motion to “find that the item is exempt from review under CEQA, and to adopt the text amendment findings set forth on Pages 9 and 10 of the staff report, including the facts in support of the findings, and approve staff’s recommendation. It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to adopt Resolution No. 7272 amending regulations applicable to properties in the five (5) Single-Family Homeowners’ Association Architectural Design Zone Areas, find this item is exempt from review under CEQA, and adopt the text amendment facts in support of the findings set forth in the staff report. AYES: Chandler, Amundson, Beck, Tay, and Verlato NOES: None ABSENT: None It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to adopt Resolution No. 7273 adopting the updated Citywide Architectural Design Guidelines. AYES: Chandler, Amundson, Beck, Tay, and Verlato NOES: None ABSENT: None 4 10-15-2019 It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to introduce Ordinance No. 2363 adopting Text Amendment No. TA 19-01 to amend various sections of Article IX, Chapter 1 of the Arcadia Municipal Code to add and update the Development Standards, Processes, and Procedures for the five City-Designated Homeowners’ Association areas. AYES: Chandler, Amundson, Beck, Tay, and Verlato NOES: None ABSENT: None 10. PUBLIC COMMENTS Olga Hassler, an Arcadia resident, appeared and inquired when the proposed stairway at Wilderness Park will be installed, and requested three or four handicap parking spaces be installed in the upper area of the Park; she stated that the first house in the Highlands has installed Vulcan vents, and provided additional information. The following individuals appeared and thanked City Manager Lazzaretto, Recreation and Community Services Director Somogyi, Library and Museum Services Director Bradley, and the City Council for keeping the Chinese Story Time Program at the Library. Michelle Le, a second grader at Highland Oaks Isabelle Le Elysia Huang, a second grader at Highland Oaks Angela Zhang, a second grader at Baldwin Stocker Ivy Gao Wendy Zhou, an eighth grader at First Avenue Yolanda Zhou, a second grader Shawn Lin Richard Schulhof, Director of the Los Angeles Arboretum, appeared and announced that the Moonlight Forest Lantern Art Festival would be held at the Arboretum on November 9 through January 12, and thanked City staff for their assistance with parking and planning for the Festival. At 8:58 p.m., Mayor Verlato announced that Council Member Tay left the meeting. Mayor Pro Tem Chandler made a motion to excuse Council Member Tay. The City Council concurred. 11. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Mayor Pro Tem Chandler stated that he was pleased with the resolutions and the ordinance relating to the ARBs. Council Member Beck agreed with Mayor Pro Tem Chandler’s comment regarding Public Hearing Item 9.a; he announced that pursuant to AB1234, the City purchased tickets for him and his wife to attend the Methodist Hospital Crystal Ball Event on October 12, and he thanked the City for supporting Methodist Hospital; and he commended the young individuals that appeared and thanked City staff for supporting the Chinese Story Time program. 5 10-15-2019 Council Member Amundson thanked City staff for keeping the Chinese Story Time program at the Library and for supporting the community; and he inquired if there was a policy allowing private sponsorships for the Eisenhower Park Project. In response to Council Member Amundson’s inquiry, Assistant City Manager/Development Services Director Kruckeberg indicated that there is no formal policy in place, and stated that the City would work with anyone that is interested in sponsoring portions of the Eisenhower Park Project. In response to Council Member Beck’s inquiry about grants related to the Eisenhower Park project, Public Works Services Director Tait indicated that Proposition A Grant Funds allow the City to request reimbursement for special items that have been replaced at Eisenhower Park, and the City will be reimbursed after the project is complete. In response to Council Member Amundson’s comment related to new street lights, Public Works Services Director Tait indicated that Southern California Edison replaced their lighting with LED lights, which were selected by the City; he noted the program’s 20-year payback period, and stated that there will be an energy cost savings of over $100,000 a year. Council Member Amundson commented on the California Fuel Tax increase; he announced that Governor Newsom signed Executive Order N-19-19, which will take $5 Billion out of the Transportation Trust Fund; he expressed his concerns regarding the use of those funds, and stated that California used to have the best highways in the world. City Clerk Glasco indicated that he was happy to see Jim Helms receive the Mayor’s Certificate of Recognition, and shared some history about Mr. Helms. Mayor Verlato announced that November 5, is “Coffee with the Mayor” and November 15, is “Mahjong with the Mayor” at the Community Center; she also indicated that she attended the Methodist Hospital Crystal Ball; she further announced that on behalf of the Downtown Arcadia Improvement Association, she and Council Member Amundson donated a ping pong table to First Avenue Middle School; that October 31is the Halloween Haunting in Downtown Arcadia and a Costume Parade at the Transit Plaza; that the Downtown Arcadia Improvement Association is working on providing LED lights for the trees on First Avenue in Downtown Arcadia; that on October 3, she attended the Golden Plate Awards hosted by the Foothill Unity Center, and the Family Promise of San Gabriel Valley Empty Bowls Fundraiser, and on October 12, the Upper San Gabriel Municipal Water District hosted “WaterFest”; she stated that she met with Aidan Butler, Acting General Manager of Operations for the Santa Anita Race Track about plans to improve the safety of the track and horses; she also announced that on Thursday is the League of California Cities Conference; on October 19, is the 18th Anniversary of the Gilb Museum of Arcadia Heritage and the Halloween Hoopla Fundraiser hosted by Arcadia Police Foundation; that on October 20, she is providing a tour of the Council Chambers to Cub Scout Troop 371; on November 1 and 2, is Breeder’s Cup; and on November 2, she is speaking at the Jade Loves Kids Foundation Charity Event. 12. CONSENT CALENDAR a. Regular Meeting Minutes of October 1, 2019. Recommended Action: Approve 6 10-15-2019 b. Ordinance No. 2364 approving Development Agreement No. DA 19-01, with a categorical exemption under the California Environmental Quality Act (“CEQA”), pertaining to the conversion of 5,849 square feet of an existing 38,761 square foot, self-storage building into a multitenant food hall with a 1,326 square foot incidental outdoor dining and seating area at 33-35 W. Huntington Drive. Recommended Action: Adopt c. Ordinance No. 2364 amending Article IV, Chapter 3 of the Arcadia Municipal Code concerning Found Property. Recommended Action: Adopt d. Contract with West Coast Arborists, Inc. for Annual Tree Trimming Services and Tree Removal and Replacement in the amount of $334,070. Recommended Action: Approve e. Professional Services Agreement with Geo-Advantec, Inc., to provide material testing for the Eisenhower Park Improvement Project in the amount of $33,120. Recommended Action: Approve f. Professional Services Agreement with Trovao and Associates, Inc. dba The Christmas Light Guy Company to provide holiday decorations for the 2019 Holiday Season in the amount of $42,991. Recommended Action: Approve g. Professional Services Agreement with the law firms of Brian T. Riley; Hanna Brophy; and Richard S. Powell for the City’s Workers’ Compensation legal matters. Recommended Action: Approve h. Extension to the Professional Services Agreement with ABM Industry Groups, LLC. for Janitorial and Porter Services at various City facilities in an amount not to exceed $336,983.83. Recommended Action: Approve i. Foothill Air Support Team (“FAST”) annual JPA cost in the amount of $67,780. Recommended Action: Approve j. Accept all work performed by Roy Allan Slurry Seal, Inc. for the Fiscal Year 2018-19 Annual Slurry Seal Project as complete. Recommended Action: Approve k. Accept all work performed by All American Asphalt for the Fiscal Year 2018-19 Pavement Rehabilitation Project as complete. Recommended Action: Approve l. Accept all work performed by Western States Roofing Inc. for the Library Roof Restoration Project as complete. Recommended Action: Approve m. Grant award from the Office of Traffic Safety – Selective Traffic Enforcement Program for reimbursement of costs related to various traffic enforcement operations in the amount of $60,000. Recommended Action: Accept 7 10-15-2019 Regarding Consent Calendar Item 12.e, Mayor Pro Tem Chandler requested that an explanation of the material testing for the Eisenhower Park Improvement Project be provided. Public Services Director Tait provided an explanation of the need for material testing and how it is a part of all similar projects. It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to approve Consent Calendar Items 12.a through 12.m. AYES: Chandler, Amundson, Beck, and Verlato NOES: None ABSENT: Tay ABSTAIN: Verlato (Consent Calendar Item 12.b. only) 13. CITY MANAGER a. County of Los Angeles Homeless Services Grant in the amount of $292,200, and Contract with the County of Los Angeles for City Planning Grant – Year 2 Implementation of Cities Homelessness Plans (Statement of Work); Memorandum of Understanding with the City of South Pasadena for a Multijurisdictional Implementation of Homeless Services; and Contract with Union Station Homeless Services for Case Management. Recommended Action: Approve Recreation and Community Services Director Somogyi provided the staff report. It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to accept the County of Los Angeles Homeless Services Grant in the amount of $292,200, and approve a Contract with the County of Los Angeles for City Planning Grant – Year 2 Implementation of Cities Homelessness Plans (Statement of Work), a Memorandum of Understanding with the City of South Pasadena for a Multijurisdictional Implementation of Homeless Services, and a Contract with Union Station Homeless Services for Case Management. AYES: Chandler, Amundson, Beck, and Verlato NOES: None ABSENT: Tay b. San Gabriel Valley Council of Governments Regional Coyote Management Framework; and Memorandum of Understanding for participation in the Coyote Management Implementation Plan. Recommended Action: Approve Assistant to the City Manager Bruckner provided the staff report. It was moved by Mayor Pro Temp Chandler, seconded by Council Member , and carried on a roll call vote to approve the San Gabriel Valley Council of Governments Regional Coyote Management Framework; and Memorandum of Understanding for participation in the Coyote Management Implementation Plan. AYES: Chandler, Beck, Amundson, and Verlato NOES: None ABSENT: Tay 8 10-15-2019 c. Presentation of the New City Website. Assistant to the City Manager Bruckner presented the New City Website. No action was requested of or taken by the City Council concerning this matter. 14. ADJOURNMENT Mayor Verlato announced that former Mayor Mary Young passed away last Friday at the age of 98, and that the City Council will adjourn the next City Council meeting in her memory. The City Council meeting adjourned at 10:20 p.m. in memory of long-time Arcadia resident Mary “Mickey” Ball to Tuesday, November 5, 2019, 6:00 p.m. in the City Council Conference Room.