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HomeMy WebLinkAboutItem 10i - Purchase of Janitorial Supplies for Various City facilitiesPurchase Order for Janitorial Supplies November 5, 2019 Page 1 of 2 DATE: November 5, 2019 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Tyler Polidori, General Services Superintendent SUBJECT: PURCHASE ORDER WITH WAXIE’S ENTERPISES, INC. DBA WAXIE SANITARY SUPPLY FOR THE PURCHASE OF JANITORIAL SUPPLIES AND RELATED PRODUCTS FOR VARIOUS CITY FACILITIES IN AN AMOUNT NOT TO EXCEED $80,000 Recommendation: Approve SUMMARY The Public Works Services Department (the “PWSD”) maintains an annual revolving inventory of janitorial supplies and related products in the City’s warehouse. Janitorial supplies are used by all City departments. Using the National Cooperative Purchasing Alliance (the “NCPA”) cooperative purchasing program enables the City to streamline the process of procuring janitorial supplies and receive the best price possible. It is recommended that the City Council approve a Purchase Order with Waxie’s Enterprises, Inc. dba Waxie Sanitary Supply for the purchase of janitorial supplies and related products for Various City facilities in an amount not to exceed $80,000, with optional annual extensions. DISCUSSION The PWSD is responsible for purchasing and distributing janitorial supplies for City facilities. It is essential for the City’s warehouse to maintain an adequate supply of cleaning supplies and paper goods in inventory to prevent interruption of janitorial and cleaning services. Most items used in conjunction with janitorial services and facilities maintenance are considered a revolving inventory item and must be replenished to continue daily operations at City facilities. Some examples of purchased items include toilet paper, toilet seat covers, paper towels, liquid hand soap, trash bags, disinfectants, and paper cups. Purchase Order for Janitorial Supplies November 5, 2019 Page 2 of 2 The California Government Code authorizes public agencies to participate in cooperative purchasing agreements such as those established by the NCPA while still remaining within the City’s adopted rules and procedures for purchasing. The NCPA is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states. NCPA utilizes state of the art procurement resources and solutions that result in cooperative purchasing contracts that ensure all public agencies are receiving products and services of the highest quality at the lowest prices. NCPA works with a lead public agency who competitively solicits master contracts. By utilizing a cooperative purchasing program, the City is able to streamline the procurement process and purchase janitorial supplies at a lower cost than traditional competitive bidding. The NCPA awarded a contract, with optional extensions through April 2024, to Waxie’s Enterprises, Inc. dba Waxie Sanitary Supply for janitorial supplies and equipment. The bidding process and contract have been reviewed by the PWSD and both have been determined to meet the City’s procurement requirements. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT Sufficient funds are available in each Department’s Fiscal Year 2019-20 Operating Budgets for the purchase of janitorial supplies. RECOMMENDATION It is recommended that the City Council approve a Purchase Order with Waxie’s Enterprises, Inc. dba Waxie Sanitary Supply for the purchase of janitorial supplies and related products for Various City facilities in an amount not to exceed $80,000, with optional annual extensions. Attachment: NCPA Annual Renewal Letter Region XIV Education Service Center Friday, October 12th, 2018 Waxie's Enterprises, Inc. dba Waxie Sanitary Supply ATTN: Mike Muscara 9353 Waxie Way San Diego, CA. 92123 Re: Annual Renewal of NCPA contract #02-27 Dear Mike: 1850 Highway 351 Abilene, TX 79601-4750 325-675-8600 FAX 325-675-8659 Region XIV Education Service Center is happy to announce that Waxie's Enterprises, Inc. dba Waxie Sanitary Supply has been awarded a three-year term contract renewal for Technology Solutions based on the proposal submitted to Region XIV ESC. The contract will expire on April 30th, 2022, completing the sixth year of a possible eight year term. If your company is not in agreement, please contact me immediately. If you have any questions or concerns, feel free to contact me at 325-675-8600. Sincerely, Shane Fields Region XIV, Executive Director Region XIV trducation Service Center r85o Higlnvay'35r Alrilcne, TX 7g6ov(75r> 325-h5-86oo I,.'AX 325-h5-865q Monday, April'll't', 20'16 \\/axie's llntcrprises, Inc. dba Waxic Sanitary Supply' ATTN: Mikc Nluscara 9353 Waxie Way San Diego, C^92123 f)car NIike: Region XIV llducation Scrvicc Center is happy to announce that Waxie's llntt:rprises, Irrc. dba Waxie Sanitary Supplf' has heen arvarded an annual contract for Comprc.hensive Operational and Janitorial Supplies Solutions based on the proposal submittc,d to Region XIV liSC. The contract is cffectivc immcdiately and will expire on April 30'h, 2019. 'l'he contract can he renewed annually for an additional five y'ears, if mutually agret-.d on b;' Region XIV ESC and Waxie's llnterprises, Inc. dha Waxic Sanitarl'Supply' We look forward to a long and successful partnership undemeath this contract. If you have any questions or concerns, feel free to contact me at 325-675-8600. Sincerel)'r Ronnie Kincaid Region XIV, Executive Director