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HomeMy WebLinkAboutAM Agenda: 11/06/19CITY OF ARCADIA Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. Arcadia Museum Commission Regular Meeting Agenda Wednesday, November 6, 2019, 5:00 p.m. Location: Museum Education Center, 382 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Museum at (626) 574-5468. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办 公室联系（电话：626-574-5468）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话 ：626-574-5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MUSEUM COMMISSION MEMBERS: Carlos Reza, Jr., Chairperson Jeanne Roy, Vice Chairperson Virginia Blitz, Commissioner Dale Carter, Commissioner Billie Tone, Commissioner PUBLIC COMMENTS Any individual wishing to speak before the Museum Commission is limited to five (5) minutes per person, unless waived by the Museum Commission. Under the Brown Act, the Museum Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. Any writings or documents provided to a majority of the Museum Commission regarding any item on this agenda will be made available for public inspection at the Gilb Museum of Arcadia Heritage located at 380 W. Huntington Drive, Arcadia, California, during normal business hours. REPORTS FROM MUSEUM COMMISSION MEMBERS / LIAISONS Announcements / Statements / Future Agenda Items DIRECTOR REPORTS Announcements / Statements / Reports a. Director’s Update b. Curator’s Report and Updates c. Museum Education Coordinator’s Update d. Grants e. Interns and Volunteers f. Programs g. Exhibits h. Collections i. Flyers/articles/attachments  Swazzle  Flourishing Painters Exhibit CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the Museum Commission, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Regular Meeting Minutes of September 4, 2019 Recommended action: Approve b. Approve the Cancellation of the Museum Commission Meeting January 1, 2020 Recommended action: Approve c. Approve the Special Meeting January 8, 2020 Recommended action: Approve ADJOURNMENT The Museum Commission will adjourn this meeting to Wednesday, January 8, 2020 at 5:00 p.m. in the Museum Education Center at 382 W. Huntington Drive, Arcadia. 1 The Gilb Museum of Arcadia Heritage Museum Curator’s Report August-October, 2019 Visitors to the Museum and Museum Education Center August: 339 September: 691 October 1-25: 439 HIGHLIGHTS The Museum had its first annual Dino Day in September and Archaeology Day in October for the community. The Curator and Museum Education Coordinator reached out to researchers to have them participate at these events. Both of these events have attracted community members to visit the museum for the first time. EXHIBITS Located at the front desk of the Museum, a new small exhibit has been made by the Curator, Stevy Acevedo, called “What is This?” highlighting some items that have been recently purchased for public programs. Some of the items include animal skulls from a coyote, raccoon and a beaver, an abalone shell, and some obsidian arrowheads. Other items include fossils used during Dino Day: a trilobite, coprolite, and mosasaur tooth. These objects will help engage guest to take a closer look and discover what else stimulates their curiosity in the museum. The Riyo Sato sketches are still being rotated every third Wednesday of every month into the Santa Anita Assembly Center exhibit for the public to view. A poster of the television show Good Girls was added to the “Arcadia in the Movies” exhibit space after NBC Production came to the Museum on October 11, 2019 to film a scene for season three of the show. The front of the Museum was made to be the Detroit Police Department for the day. The last day of the Fitness and Health Student Art Contest Exhibit was Saturday, October 19. Some of the young artists showed up on the last day of the exhibit to see their artwork on display one last time. The next exhibit opening will be Arcadia’s Flourishing Painters on Saturday, November 2. The exhibit will highlight artwork from instructor KT Boyce’s art class at the Arcadia Recreation and Community Center. This is the class’s third show at the Museum and a reception will be held opening day from 2 to 4pm on the Museum patio. Curator Acevedo went to speak to KT’s art class on September 26 to review the guidelines for submission of their artwork. All artwork was delivered to the Museum by the artists on October 18. COLLECTIONS The Curator has been spending time accessing the current collections at the Museum to determine what still needs to be assigned a temporary accession number and what percentage of the collection has been curated properly. As of now, the Curator has determined that more than 60 percent of the collection at the Museum does not have the proper storage for curation, therefore requires more archival supplies to be purchased to uphold a high standard for the collection. 2 The Museum plans to apply for the Getty Multicultural Undergraduate Internship grant to assist with collections in February of 2020. The Curator contacted the Getty and has been added to the e-blast to be informed when the application will be available in December of 2019. An inventory of all items donated during this time period:  Marilyn Daleo donated one more Arcadia Woman’s Club scrapbook for the Museum to add to the collection, as well as an Arcadia Woman’s Club metal sign previously located on the exterior of the clubhouse.  Terri Weeks donated items from the Altrusa Club, including a magazine highlighting their work and contribution to people around the world. Ms. Weeks also donated some Arcadia High School items including band pictures from 1984 and a jewelry box from Hinshaw’s.  Margaret Ashili donated photos of when she was an Apache princess in 1984 and some supporting newspaper articles.  Anil Agrawal has been to the Museum before with his grandchildren and he donated a car stereo, which has been added to the Curiosity Cart for people to see. EDUCATION and PROGRAMMING On August 31, the Museum held a flagship Pop-Up Museum event to promote the program, which will be offered weekly. Fourteen people attended the event. In September, the Museum launched their weekly programs, the Pop- Up Museum on Wednesdays and Preschool Program on Fridays, for the fall season. Both programs have had a large number of attendees: 50 people in attendance for Pop-Up Museum and 187 people in attendance for the Preschool Program since their start in early September. In the Pop-Up Museum, the Museum Education Coordinator focuses on STEAM activities, which have included balloon races, butterfly finger puppets, the use of sun paper to create nature collages, and origami. In the Preschool Program, Ms. Alberto has done lessons in painting, the alphabet, learning how to count, and shapes. Both programs always have lessons that have some connection to the Museum’s mission statement. The Scout Program at the Museum has become popular amongst different Girl Scout troops around Arcadia. The museum previously offered only three Girl Scout programs, and now offers nine. One program was held Saturday, September 7. The Museum Education Coordinator shared the topic of “Trees”. The eight-member troop received hands-on learning about dendrology and dendrochronology with trees around the Museum and Community and Recreation Center. On Wednesday, October 2, a Brownie troop from Holy Angels Elementary took part in Celebrating Community and My Family Story programs. There were 14 girls in attendance. In this program, they were led by the Museum Education Coordinator around the Museum to find common symbols, think about their community impact in Arcadia, and create their own family tree. On Saturday, October 3, a three-member Girl Scout Cadet group took part in a Budgeting program where troop members looked at best practices in budgeting, how to track expenses, and the roles of banks and credit unions. The troop leader has also scheduled three more programs with the Gilb Museum on the topics of Marketing, Secret Agent, and Field Day. Another Girl Scout troop has scheduled a Celebrating Community program on November 16. The Museum has also received their first request for a Cub Scout Program, focusing on the topic of Looking Back, Looking Forward for January of 2020. 3 On Thursday, October 17, the Museum Education Coordinator had her first off-site School Program at Hugo Reid Elementary. Ms. Alberto’s lesson plan included an exploration of Tongva artifacts, providing students with an understanding of the prehistory and early history of the Tongva in the Arcadia area. Through the lesson and tactile experience, students imagined how the Tongva lived in Arcadia thousands of years ago and why they are important to the history of Arcadia and throughout Los Angeles. Two third grade classes attended the program, with 52 people in total. Hugo Reid has scheduled two more off-site programs, one in November and one in December. It is estimated that approximately 70 students will attend these upcoming dates. All third grade classes at Longley Way Elementary have scheduled a school program and tour of the Museum for January 2020. Two adult special needs groups visited the Museum on September 26 and October 18. Both groups participated in the Museum’s Dinosaur Egg Scavenger Hunt. This was one of the group’s first visits to the museum. The guests enjoyed the Museum’s scavenger hunt and received pencils as prizes for completing it. The Kensington Sierra Madre assisted living facility brought nine of their residents and staff to visit the Museum. On September 28, the Museum held its first annual Dino Day, which attracted 120 visitors, many of which had never been to the Museum before. Activities included excavation kits, painting (plaster) fossils, looking at petrified wood, and making dinosaur hand puppets. The Museum also collaborated with paleontologist, Gabriel Santos from the Alf Museum of Paleontology. Mr. Santos brought real fossils for guest to touch and see at the event. A Dino Egg Scavenger Hunt was created to encourage guests to visit the Museum after the event. On October 12, the Museum Education Coordinator, along with several volunteers and library aides, set up a booth at the Arcadia Performing Arts Foundation STEAM Festival event at Arcadia High School. Ms. Alberto brought a craft where children could make catapults out of rubber bands, popsicle sticks, and spoons as part of their STEAM initiative. Each participant was given a pre-made “Angry peacock” kit to create their catapults and to see how far their peacocks could fly. The event introduced many people to the Gilb Museum, and 182 community members visited the Library and Museum booth. The Museum had its annual Museum Open House for all city employees in Arcadia on Friday, October 18. Employees were encouraged to see the Museum and enjoy a variety of pies on the Museum’s patio. Friends of the Museum member Esther Reynoso volunteered to help with the event. The Museum had its Open House on Saturday, October 19 from 10 a.m. to noon. People were invited to see behind-the-scenes in the collection area and pie was offered on the patio to celebrate the Museum’s 18 year anniversary. Friends of the Museum members Meredith Brucker and Joyce Platt volunteered at the event. Mayor Verlato, as well as Museum Commission Board Members Dale Carter and Virginia Blitz attended. On Saturday, October 19, the Museum had its first annual Archaeology Day to celebrate California Archaeology month. The Museum had two archaeologists from California State 4 University of Los Angeles give presentations on different types of archaeology. Archaeologists Jocelyn Acosta gave a presentation on Mesoamerican and Native American archaeology, which tied into the Tongva past of Arcadia, and Cyrene Cruz presented on underwater archaeology. In their display, they both shared with participants, the many tools archaeologist use as well as photographs of excavation trips. Archaeology Day activities also included a simulated dig site for finding pottery and Native American artifacts, excavation kits, cereal stratigraphy, and the great cookie excavation, where students had to carefully remove all the chocolate chips from a cookie using only toothpicks. Fifty-two people attended the event. A Skeleton Scavenger Hunt was created to encourage guests to visit the Museum. The Speakers Bureau program is once again being asked for amongst the clubs and organizations in Arcadia. Ms. Henneforth gave a talk on October 2 to the Arcadia Highlands Garden Club and Mr. Carter gave a talk to the Double Rings group at the Church of the Good Shepherd on October 7. The Scrapbooking Studio program, which takes place every first Friday of the month, has been declining in numbers. In September, the program had only one participant and in October, there was zero. The Museum has decided that by the end of the year, this program will no longer be offered to the community since at this time there is no interest. ADMINISTRATION A citywide New Employee Orientation tour was conducted by the City’s Human Resources Division on September 26 to show new employees hired since June 1, 2019 around the City. The group stopped at the Museum and saw the exhibits and had the opportunity to ask questions of the Curator. A filming of “Good Girls” took place at the Museum on October 11. The movie crew made a donation of $5,000 to the Friends of the Museum for the Museum. The check will be presented at the City Council on Tuesday, November 19. The donation will be used to purchase very much needed archival supplies for the Museum’s collections. MARKETING A new postcard designed for the Donor Tree inside the Museum. This attracted Joyce Platt, President of the Friends of the Museum, to donate $1,000 for a leaf in memory of her parents, George and Arlene Thomas. Two new promotional two-inch circle stickers were created by staff to give out at events and programs. One sticker says “The Gilb Museum of Arcadia Heritage is Dino-Mite!” and the other says “Gilb Museum of Arcadia Heritage: We’re NUTS about History!” Museum staff have begun regularly posting upcoming events at the Museum and the Floretta K. Lauber Museum Education Center on social media. The City of Arcadia website, including the Museum website, will launch a new page on October 30. Changes to the new website have been done with the help of staff members Peter Mercado and Roger Hiles at the Library. The Museum programs, exhibits, and collections are marketed in a variety of ways to the community. Fliers were passed out at the STEAM Festival, events at the Museum, as well as at the Community Center and the Arcadia Public Library. 5 GRANTS California Revealed Grant provided $10,000 to create 2,300 item-level records for the Arcadia Woman’s Club collection, including scrapbooks and photographs. The catalog records were submitted on September 14 to the California State Library for consideration for the next round of nominations for digitization and inclusion for the California Revealeds’ online collection. The grant paid for two interns, Rebecca Andersen and Pamela Gutierrez, who worked with the collections. It also provided a small stipend for some much-needed supplies to help curate these collections. Overall, the interns were able to digitize and scan over 5,000 items from the Arcadia Woman’s Club collection. Their last day was Saturday, September 7, but both interns continue to volunteer at the Museum. The Friends of the Museum wrote and received a grant from the Daughters of the American Revolution. The grant will provide the Museum the opportunity to digitize the Arcadia Veterans Registry by providing a touch screen kiosk and software. The current registries are in a 3-ring binder and are not currently digitized or preserved in any other manner. By providing a digital kiosk, the public can more easily search for local Arcadia veterans and will better preserve the original paper documents as primary source materials. The Museum has purchased all three items for the Friends of the Museum in July, including the kiosk, computer and software. The kiosk and computer have been delivered, and the software has just arrived. Museum volunteer Lizbeth Sharon will be working on this project once the software is installed and the registry is ready to be digitized. The Southern California Library Cooperative approved the Library and Museum Department to participate in the funding opportunity to receive Alzheimer’s Kits for the Mental Health Initiative. The kits include three themed kits: a memory activity kit, a dementia/Alzheimer’s kit, and a memory lane kit. The Museum will utilize them when retirement or assisted living homes come to visit, or offer an off-site program at their facility with the Museum Education Coordinator. VOLUNTEERS The Museum Education Coordinator continues to grow the number of volunteers at the Museum. In the past two months (September and October), the Museum has gained eleven new volunteers: ten teens and one adult. This brings the total up to 46 volunteers. In total, the volunteers have dedicated over 1,000 hours since January to the Museum. On August 31, the Museum launched the Teen Volunteer Council, which is an advisory board for the Gilb Museum. Currently, the Council has 17 members and meets twice a month to help with Museum events. They will also be helping to plan events that attract other teenagers to visit the Museum. To get to know each other, the Teen Council had a Boba Social on October 2, which all members attended. Their first event will be Pie Day on Saturday, March 14, 2020. Muhammad Rasayad Rasayamond, a volunteer from Pasadena City College was elected as the Museum Education Coordinators’ Fall Intern to assist with programing and creating lesson plans for the Museum’s weekly Pop-Up Museum and Preschool Programs. Volunteer Lizbeth Sharon has also been assisting Ms. Alberto with the Preschool Program. Longtime volunteer Jack McCrea has been on vacation and has not been able to volunteer at the Museum and staff look forward to his return. Longtime volunteer Laura Henneforth once again is volunteering weekly at the Museum. She is currently working on updating some of the panels in the “Arcadia Walk of Fame” and providing assistance to the Curator in the installation of the new temporary exhibit, “Arcadia’s Flourishing Painters”. Volunteer hours: August 28-October 25: 373.2 hours 6 COMMUNITY ENGAGEMENT Staff attended the Arcadia Woman’s Club Open House on September 3. Ms. Acevedo, Ms. Alberto, and both summer interns had the opportunity to talk to club members and inform them about the grant project this past summer. The Curator and Museum Education Coordinator also attended the Arcadia PTA Meeting on September 3. The Museum Education Coordinator promoted the new Pop-Up Museum and Preschool Program, as well as all upcoming events. Curator Acevedo attended the First Avenue Middle School Gilder Lehrman California History Teacher of the Year Ceremony for Ms. Karalee Nakatsuka on Friday, September 6, 2019. Ms. Nakatsuka was one of the 2019 National History Teacher of the Year finalists. TRAINING Both Curator and Museum Education Coordinator attended an all-day USC- Huntington Early Modern Studies Institute Annual Conference on the topic of “Virginia 1619: A California Conversation” on Friday, September 20 at the Huntington Library. Staff learned not only about the current influence of technology to learn the history of places in the past, but also the different databases that have been created with data collected. The conference also gave staff the opportunity to network with research historians and other museums for possible future collaborations together. FUNDRAISING The Friends of the Museum hosted their first community fundraiser for the Museum on Saturday, September 14, titled “Faces of Arcadia”. Some attendees included Mayor April Verlato, Councilmember Tay, Councilmember Amundson, and City Manager Mr. Lazzaretto, who also served as the night’s emcee. The event included cultural demonstrations, behind the scene tours of the Museum, dinner entertainment, as well as a silent auction. Baskets were raffled, including artwork by Master Tam and Kruti Shaw. The highest bid basket was Dinner with the Firemen, which raised $275. Tickets were $80 per person to attend the event and the Friends of the Museum raised $10,276.84 at the fundraiser. FACILITIES The Research Library/Kid’s Corner had a new wall and door installed, providing better security and controlled access to the collections. Construction began on September 16 and finished October 17. The “Carol Libby Room” plaque was relocated in the front of the collection door. More books have been purchased for the Kids Corner, including bilingual books in Mandarin, Spanish, Japanese, and Korean. The Museum wants to highlight the different cultures that are represented in the Arcadia community. Submitted by Curator Stevy Acevedo and Director of Library & Museum Services, Darlene Bradley T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E P R E S E N T S : Swazzle'sHolidayExtravaganza T h e F l o r e t t a K . L a u b e r M u s e u m E d u c a t i o n C e n t e r 3 8 2 W . H u n t i n g t o n D r i v e A r c a d i a , C A 9 1 0 0 7 T u e s d a y t o S a t u r d a y 1 0 A M t o 1 2 P M & 1 P M t o 4 P M (6 2 6 )5 7 4 -5 4 4 0 A r c a d i a c a .g o v /M u s e u m Reggie is a self-centered reindeer who thinks the holidays are just about getting presents. His world is turned upside down when a magical sugar-plum fairy-in-training sends him on a quest for the best gift in the entire world! Saturday, December 7 10AM & 11:30AM Sponsored by the Friends of the Arcadia Museum. Arcadia's Flourishing Painters T H E G I L B M U S E U M O F A R C A D I A H E R I T A G E P R E S E N T S : Celebrate the arts and visit the museum's temporary exhibit featuring local senior artists from Arcadia. The group consists of gifted artists and their artwork representing interpretations of California lifestyle. N O V E M B E R 2 , 2 0 1 9 - J A N U A R Y 4 , 2 0 2 0 The Gilb Museum of Arcadia Heritage 380 W. Huntington Drive Arcadia, CA 91007 Tuesday to Saturday 10am to 12pm & 1pm to 4pm (626)574-5440 ArcadiaCA.gov/Museum Opening Reception: November 2nd from 2pm-4pm MUSEUM COMMISSION MEETING REGULAR MEETING MINUTES WEDNESDAY, September 4, 2019 Call to Order – Chair Carlos Reza Jr. called the meeting to order at 5:00 pm in the Museum Education Center. Pledge of Allegiance - Carlos Reza Jr. Roll Call: Chair Carlos Reza Jr., Commissioners Jeanne Roy, Virginia Blitz, Dale Carter, Billie Tone; Curator Stevy Acevedo; Museum Education Coordinator Brittani Alberto; Director of Library & Museum Services Darlene Bradley; Library Services Manager Patricia Smith Absent: None Public Comments: None Reports from Museum Commission Members/ Liaisons Billie Tone reported on her visit to the Perot Museum of Natural History and Science in Dallas, Texas and her visit to the Spellman Museum of Forney History in Forney, Texas. She also noted her interest in a Coffee Talk with Diana Lummis on L.J. Rose, the founder of Rosemead. Liaison Virginia Blitz promoted the Friends of the Arcadia Museum Fundraiser, which will be held on September 14, 2019. Reports and Updates A. Director of Library and Museum: Darlene Bradley reported that she will be helping the Friends of the Arcadia Museum with their fundraiser. The Arcadia Public Library will be closed for the week for roof repairs but much of the staff will be working out of the Museum for the remainder of the week. There will be a Farmer’s Market in the Library parking lot this Sunday, September 8. B. Museum Curator: Hundreds of people visited the Museum in the month of July for the Summer Enrichment Program. The Museum was the recipient of the California Revealed Grant ($10,000) to hire interns to process the Arcadia Women’s Club scrapbook collection. From June 10 to August 27 the volunteers logged 622 volunteer hours. On Friday, September 6 the curator will go to the ceremony for First Ave Middle School teacher, Karalee Nakatsuka, who won the Gilder Lehrman History Teacher of the Year. C. Museum Education Coordinator: Brittani has launched the Pop-Up Museum which will be recurring every Wednesday until December, and on September 6 will launch the Preschool Program, which will be recurring every Friday until December. Brittani and Stevy also attended an Afternoon for Teachers at the Norton Simon Museum and got copies of their educational curriculum. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of June 26, 2019 Recommended action: Approve Commissioner Carter moved to approve Consent Calendar Item “a”, which was seconded by Commissioner Tone, and carried on a voice vote. AYES: Chair Reza, Commissioners Roy, Blitz, Carter, Tone NOES: None ADJOURNMENT Chair Reza Jr. adjourned the meeting at 5:37 p.m. to Wednesday, November 6, 2019 at 5:00 p.m. in the Floretta K. Lauber Museum Education Center at 382 W. Huntington Drive, Arcadia. Approved: Darlene Bradley, Director of Library and Museum Services Minutes prepared by Brittani Alberto, Museum Education Coordinator