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Home My WebLink AboutRP Agenda: 11/13/2019 - PacketCITY OF ARCADIA Recreation and Parks Commission Regular Meeting Agenda Wednesday, November 13, 2019, 6:00pm Location: Recreation Conference Room, 375 Campus Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the Recreation and Community Services at 626.574.5113. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. alm E.i€:626-574-5455) fMt'taaM, 48 �h A13� fJti�3i2,^�f}�v` •L;11 1'�.Y,'g3�#t#�E L�1 IIIg iJ 1JA�i.X- Pursuant to the City of Arcadia's Language Access services Policy, limited -English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk's Office at (626) 574-5455 at least 72 hours prior to the meeting. 3�Pr�z P iAi Aa1Rdr�E ioAe7JA�1#€�i �� AeiQ�iX A75�ii2�f$ (Ei_�i :626-574-5455), 11 72/J1RtlMtL'M*. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Lyn Tom, Chairperson Randy Fowler, Vice -Chairperson Raymond Cheung, Commission Member Peter Chu, Commission Member Steve Swinney, Commission Member SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS PUBLIC COMMENTS (5 minute time limit per person) Any individual wishing to speak before the Recreation and Parks Commission is limited to five (5) minutes per person, unless waived by the Recreation and Parks Commission. Under the Brown Act, the Recreation and Parks Commission is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter may automatically be referred to staff for appropriate response or action or may be placed on the agenda of a future meeting. REPORTS FROM RECREATION AND PARKS COMMISSIONERS Any writings or documents provided to a majority of the Recreation and Parks Commission regarding any item on this agenda will be made available for public inspection at the Recreation and Community services Department, 375 Campus Drive, Arcadia, CA 91007 during normal business hours. REPORT FROM CITY COUNCIL MEMBER LIAISON 2. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the Commission, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of September 11, 2019 Recommended action: Approve 3. REGULAR ITEMS a. Report of Public Works Services Department I. Project Updates b. Report of Director of Recreation and Community Services I. Department Monthly Report II. Financial Statements ADJOURNMENT The Recreation and Parks Commission will adjourn this meeting to December 11, 2019, at 6:OOpm in the Recreation and Community Services Department Conference Room, 375 Campus Drive, Arcadia. RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES Wednesday, September 11, 2019 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Lyn Tom called the meeting to order at 6:05pm in the Arcadia Recreation Conference Room. PLEDGE OF ALLEGIANCE — Commissioner Cheung ROLL CALL OF COM PRESENT: Raymond Cheung, Peter Chu, Randy Fowler, and Lyn Tom EXCUSED: Steve Swinney A motion was made by Commissioner Cheung, seconded by Commissioner Fowler and unanimously carried on roll call vote to excuse Commissioner Swinney. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS Stacey Rudzik, a resident of Arcadia attended the meeting to express her concerns about the Eisenhower dog park. Stacey said she has been attending the dog park for seven years and has noticed the dog park deteriorate in the last few years. Stacey said she would like to see the dog park get a nice, prestige, and beautiful look as advertised on the City's website. Stacey expressed her concerns for the need of fencing, lighting, water, more grass, trees, and shade. She wants to see the park restored the way it once was. Stacey mentioned she reached out to the project manager in April and has not received a response back. John Frederick, a resident of Arcadia attended the meeting to express his concerns about the dog park not being maintained in a very long time. Mr. Frederick passed his phone around the table to show everyone how the park is advertised on the City's website, however, the dog park looked nothing like the picture and now that the renovation has begun, he wanted to stop by and talk about his concerns. Frederick said grass is one of the main functions of the dog park and it very important to him to see more grass once the project is completed, he would also like to see more trees, and have the picnic benches replaced. REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Chu said he drives by Eisenhower Park every day and is glad the project is moving along. Commissioner Chu asked if there have been any concerns with construction in the neighborhood. Director of Recreation and Community Services (DRCS) Sara Somogyi stated there have not been any complaints. Commissioner Cheung said he is excited to see Arcadia residents being so involved in the community. Commissioner Cheung commended City staff for being responsive to the public at each Council Meetings. Commissioner Cheung is happy that the City compromised with the residents and encouraged the Recreation Commission to continue doing their part in community outreach. Commissioner Cheung asked about the playground equipment and what happens to it. DRCS Somogyi responded there are child safety laws that will not allow the recycling of playground equipment for the safety of children. Vice -Chairperson Fowler stated he was part of the last Recreation and Parks Master Plan planning. A project of this size requires a lot of planning and outreach to the public. Vice - Chairperson Fowler stated City Council Members did a poor job with communicating with their constituents about the Eisenhower Park renovation. Vice -Chairperson said the Department of Recreation and Community Services did a tremendous job with community outreach and if people were not informed of the park renovation, it should not be a reflection on the Recreation and Community Services Department. Vice -Chairperson Fowler said City Council failed to do their job. Chairperson Tom stated the City is doing a great job and is very supportive of everyone. Chairperson Tom said she feels Arcadia residents will be very happy once the Eisenhower Park project is completed. The park will look great! REPORT FROM CITY COUNCIL MEMBER LIAISON — None 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of August 14, 2019 It was moved by Commissioner Fowler, seconded by Commissioner Cheung and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Cheung, Chu, Fowler, and Tom NOES: None ABSENT: Swinney ABSTAIN: None 3. REGULAR ITEMS a. Report from Public Works Services Department I. Project Updates Deputy Public Works Services Director (DPWSD) Paul Cranmer reported at the City Council Meeting on September 3, 2019, residents requested to have more turf area at the Eisenhower Memorial Dog Park. Residents liked the fact the park will have decomposed granite throughout. Residents also requested lighting for the whole park including the dog park. The dog park will get new picnic tables with coverings. DPWSD Cranmer reported the Public Works Services Department mailed over 300 flyers regarding the Eisenhower Memorial Park renovation meeting where only six people showed up. The next park renovation will be Newcastle Park. DPWSD Cranmer reported the grading part of the Eisenhower Park project is currently taking place. Toward the end of the week they will be working on the slope percentage and grading for the new basketball court. The planting project at the Community Center will take place during the week of September 16. DPWSD Cranmer reported staff will be working on the Camino Grove School basketball courts for public use. The City will work on bids, cost, and insurance for the project and could possibly be done by the end of 2019. b. Report of Director of Recreation and Community Services Department Monthly Report DRCS Somogyi reported on the Senior Services Division. The Bridge Club meets every Wednesday at the Community Center with 187 participants in August. Senior classes had close to 4,000 participants registered in various classes. The gift shop made over $1,100 in August. The Annual Craft Fair will be held on Saturday, October 26 at the Community Center from 9am to 2pm. DRCS Somogyi mentioned the quarterly BUZZ Brochure has a new format and is now in full color. Mahjong continues to be popular with Mayor Verlato attending and playing with participants once a month. The senior nutrition program is provided every day with over 1,600 meals served in August. The Evening of Music event had 160 participants. DRCS Somogyi reported on the Recreation Division. Summer Fun 'N Play had 238 participants registered at Baldwin Stocker and 250 at Camino Grove. Sports Camp had 480 participants registered. The End of Summer Carnival took place on August 7 at Wilderness Park where campers enjoyed music, games, a snack bar, Top Dog hot dog cart, a jumper, and raffle prizes. Finally, Concerts and Movies in the Park came to an end on August 8 with over 8,000 people attending this summer. II. Financial Statements DRCS Somogyi referenced the first month of the fiscal year July 2019 Financial Statement. Total expenditures through July 2019 are $291,304 that is 8.8 % of the budgeted amount for this fiscal year. The total fiscal year revenue as of July 2019 is $298,325 that is 23.67% of the budgeted amount. DRCS Somogyi referenced the July 2019 Park & Recreation Facilities Fund, with an account balance of $298,325. ADJOURNMENT Chairperson Tom adjourned the meeting at 7:20pm to October 9, 2019 in the Recreation Conference Room located at 375 Campus Drive, Arcadia. an Lyn Tom Chairperson Sara Somogyi Secretary DATE: November 13, 2019 STAFF REPORT Recreation and Community Services Department TO: Honorable Chairperson and Members of the Recreation and Parks Commission FROM: Sara Somogyi, Director of Recreation and Community Services �Z5 SUBJECT: PROGRAMS & ACTIVITIES — October 2019 SENIOR SERVICES DIVISION Arcadia Senior Services play an integral part in the well-being of the senior community. The multitude of programs, services, and activities offered supports the healthy and independent lifestyle of the participants. A brief description with program attendance is listed below. PROGRAM DESCRIPTION ATTENDANCE Coffee and pastries are available in the lobby of the Community Breakfast Center. Patrons can enjoy an early morning snack to start their 170 day while socializing with friends. Free blood pressure checks are available the second Tuesday of Blood Pressure the month from 10-11:15am. This service is provided in 26 collaboration with Arcadia Methodist Hospital. Each week, seniors gather to play bridge. Bridge is a leisure card Bridge game providing friendly competition, socialization, and cognitive 207 stimulation. Exercise plays a vital role in a seniors health and wellness. Class offerings include aerobics, line dancing, strength training, yoga, Classes and zumba. These courses contribute to bone density 4,748 improvement, increased muscle strength, flexibility, the reduction of stress, and improved cardio. Coffee with the Seniors have the opportunity to listen and chat with the Mayor 41 Mayor about City issues and topics of personal interest. Drop-in Participants watch television, play cards, dominoes, listen to 445 Programs guitar, sing along, and enjoy free Wi-Fi. The gift shop provides a venue for senior crafters to sell their 230 Visitors Gift Shop creations and allows the community to purchase one -of -a -kind Monthly Revenue items ata great price. $953 Every Wednesday, James Iranfar plays guitar in the lobby area 60 Guitar &Singing attracting many seniors to sit down and sing along. This program assists seniors and their families with issues that Information & affect their quality of life by providing information and referral that 385 Referral Intakes address their daily living concerns. HICAP (Health Insurance Counseling and Medicare Program) HICAP provides peer counseling on Medicare, Medi -Cal, and other 3 benefit issues. A group gathers every Friday in the lobby to knit, crochet, and 14 Knit & Crochet socialize with each other. Mahjong is a game of Chinese origin usually played by four Mahjong people with 144 tiles that are drawn and discarded until a player 146 secures a winning hand. Mahjong meets every Friday at 1 pm. This activity provides an important social element for senior Monday Dances participants. There is a good ratio of male and female dancers to 174 allow this event to continue to be popular with attendees. Notary The Notary service is a free program offered every Tuesday. It is 6 Service limited to 30 minutes or three documents to be notarized. There are three pool tables available Monday through Friday from Pool Room 7:30am-4:30pm. 147 A nutritious meal is provided Monday -Friday for senior citizens 1,610 Senior Nutrition who are on a fixed income. For many seniors, this is the only hot Average/Day 70 Program meal they have on a daily basis. Table Tennis is available Monday -Friday, from 10:30am-3:30pm. Table Tennis Seniors have the opportunity to drop in and play to gain exercise 142 and socialization. Monthly senior bus passes are issued at the Community Center Monthly and provide a hassle -free way for residents to purchase their 30 Bus Passes transportation passes for city commuting. Seniors can buy monthly asses for $5. Every Thursday at 10:30am, seniors join a staff member for a Walk & Talk short, leisure walk around the Community Center and 28 surrounding areas. New movie releases or classic movies are shown on a theater 290 Weekly Movie size screen every Wednesday. AverageNVeek 58 This is a drop-in exercise program based on movement and Yuan Chi Dance balance. The program is offered every Tuesday from 1-3pm at 71 the Community Center. Support services include registering members for trips, signing up Meeting: 90 Arcadia new members, and handling the club's correspondence. A Passes Sold: 131 Travelers Club monthly club meeting is held at the Community Center to discuss Passengers: 99 Total: 320 future trips and provide a social gathering. Three senior clubs meet regularly at the Assistance League of Men's: 49 Arcadia. These include the Men's Club, Friendship Club, and the Friendship: 131 Senior Clubs Golden Age Club. GA: 126 Total: 306 Taste Every month, a City Council Member introduces seniors to a The restaurant in Arcadia each month. Participants had lunch at 30 Town Paco's Mexican Restaurant on October 2. Senior Every month, a non-profit agency presents on senior topics. 3 Seminars October seminar topic was on How to Register Online. Volunteens provide assistance for seniors with electronic devices such as cell phones, tablets, e -readers, and computers. This 15 Tech Talk program provides educational opportunities for the seniors and also bridges the gap between seniors and teens. The Lions Sight program is offered in conjunction with the Arcadia Lions Sight Lions Club. The program offers low-income seniors with free 3 Program vision care. Prospective clients are screened by senior services staff that make the necessary arrangements for the service. Highlights Bunco On October 5, 39 people participated in a spooky themed Bunco. Everyone enjoyed food, snacks, and raffle prized. There were 39 people in attendance. Senior Day Camp On October 18, seniors experienced food, entertainment, and the culture of Guatemala at the Annual Cultural Day Camp. Participants enjoyed activities, crafts, a short hike, a guest speaker, and delicious Guatemalan food. There were 60 people in attendance. Boo Bash The Annual Boo Bash took place on Thursday, October 31. Participants enjoyed food, games, a costume contest, and raffle prizes. There were 100 people in attendance. RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM On October 5, 39 people participated in a spooky themed Bunco. 39 Bunco Everyone enjoyed food, snacks, and raffle prized. October After School On October 18, seniors experienced food, entertainment, and the BS 964 Senior Day culture of Guatemala at the Annual Cultural Day Camp. 60 Camp Participants enjoyed activities, crafts, a short hike, a guest HO 1,450 speaker, and delicious Guatemalan food. HA 1,675 The Annual Boo Bash took place on Thursday, October 31. HR 1,225 Boo Bash Participants enjoyed food, games, a costume contest, and raffle 100 prizes. Total 6,916 TOTAL Cumulative of programs, services, and special events 9,849 Volunteers Total number of volunteers that worked this month 34 Volunteer Total number of volunteer hours reported this month 377 Hours crafts, and tournaments. Connection Total number of monthly newsletters distributed this month 1,700 Highlights Bunco On October 5, 39 people participated in a spooky themed Bunco. Everyone enjoyed food, snacks, and raffle prized. There were 39 people in attendance. Senior Day Camp On October 18, seniors experienced food, entertainment, and the culture of Guatemala at the Annual Cultural Day Camp. Participants enjoyed activities, crafts, a short hike, a guest speaker, and delicious Guatemalan food. There were 60 people in attendance. Boo Bash The Annual Boo Bash took place on Thursday, October 31. Participants enjoyed food, games, a costume contest, and raffle prizes. There were 100 people in attendance. RECREATION SERVICES DIVISION The Recreation Services Division is responsible for providing programs and activities which meet the recreational needs of the community. A diverse selection of programs is offered for youth, adults, and families to provide the opportunity for positive recreation experiences and to promote health and wellness. A brief description and attendance totals for the programs and services are listed below. PROGRAM DESCRIPTION ATTENDANCE The School Year Playground Program runs Monday through Friday October After School at all six AUSD Elementary Schools. The program is offered BS 964 Elementary Monday- Friday, from the end of the school day - 4:30pm, excluding CG 833 Program AUSD observed Holidays. Participants can enjoy organized HO 1,450 recreation activities including: board games, outdoor activities, crafts HA 1,675 and sports leagues. This is a free, drop-in program open to students HR 1,225 in grades K-5. Participants are required to attend the program for a LW 769 minimum of one hour, at least three days each week. Total 6,916 Re -Zone is available to middle school students Monday - Thursday Rezone from 2:30-4:30pm. The program takes place at the Arcadia Public 92 Library's Imagination Theater. Participants can enjoy sports, games, crafts, and tournaments. Highlights: Halloween Hauntina The Recreation & Community Services Department and Downtown Arcadia collaborated to host a joint Halloween Event on Thursday, October 31 from 3-6pm. 1,000 children of all ages trick or treated at the local businesses through the Downtown Area and ended their evening with carnival games, parade, vendors, and raffle prizes. The Volunteen Program provides teenagers ages 14 to 18 with Volunteen valuable volunteer experiences which will help prepare them for 63 Program college and future jobs. During the month of September Volunteens assisted with the Father Daughter Dance and Tech Talk. The Girls Volleyball program began practices in the month of Girl's September. Games will be held each Friday at the Dana Gym. 416 Volleyball There are currently three divisions. Adult In September, Adult Basketball teams participated in 59 games at Basketball the Dana Middle School Gym. There is currently a Friday and 1,416 League Sunday League offered. The Recreation & Community Services Department and Downtown Arcadia collaborated to host a joint Halloween Event on Thursday, Halloween October 31 from 3-6pm. 1,000 children of all ages trick or treated at 1,000 Haunting the local businesses through the Downtown Area and ended their evening with carnival games, parade, vendors, and raffle prizes. Active adult classes being offered in the winter session include Dana Gym Zumba, yoga, belly dancing, youth basketball skills academy, 913 Classes badminton and volleyball. Classes offered to the community provide the opportunity to learn Community for all ages. Classes that are offered include dance, exercise, art, 1,692 Center Classes music and more. This joint use facility is another site that is used to offer more classes FKLMEC to the community. Classes that are offered at this location include 431 Classes guzhang, belly dancing, sewing and strength training. Off -Site Other classes that are offered at off-site locations including multiple Classes tennis courts, Par 3 Golf Course, art and music studios. 1,624 Merit Badge Merit Badge Classes are offered to Scouts to earn badges that help Classes them to reach goals of being an Eagle Scout. 94 Wilderness Wilderness Park drop in public use on weekdays. The park is Park Public operating weekdays from 8:30am-4:30pm. 408 Use Wilderness Wilderness Park has camping on the weekends for non-profit 260 Park Rentals groups. Community The Community Center is rented by non-profit groups on the Center Rentals weekends for the community. 1,190 TOTAL Cumulative of programs, services, and special events. 16,515 Volunteers Total number of volunteer hours reported this month Hours 103 The Buzz Total number of quarterly Buzz brochures distributed this season. 19,000 Brochure Highlights: Halloween Hauntina The Recreation & Community Services Department and Downtown Arcadia collaborated to host a joint Halloween Event on Thursday, October 31 from 3-6pm. 1,000 children of all ages trick or treated at the local businesses through the Downtown Area and ended their evening with carnival games, parade, vendors, and raffle prizes. WILDERNESS PARK Wilderness Park is operating under the summer hours of 8:30am-7pm. Weekend use of the park is by reservation only. Public Use on Weekdays (non -reservation): Week Attendance October 1-5, 2019 81 October 6-12, 2019 63 October 13-19, 2019 143 October 20-26, 2019 79 October 27-31, 2019 42 October 25-27, 2019 408 Weekend Reservations: Date of Reservation: Type of Reservation: Attendance Fee October 4-6, 2019 Large Group (Overnight Use) 100 $200 October 18-20, 2019 Large Group (Overnight Use) 65 $200 October 19, 2019 Small Group (Day Use) 15 $20 October 25-27, 2019 Large Group (Overnight Use) 80 $100 October 12, 2019 — Mammal Study TOTAL: 260 $520 Merit Badge Classes: Date and Title of Class Participants x Price of Class Total Fees October 5, 2019 — Emergency Preparedness 14 x $20 $280 October 5, 2019 — Camping 12 x $20 $240 October 5, 2019 — Family Life 7 X $20 $140 October 12, 2019 — Citizenship in the Community 24 x $20 $480 October 12, 2019 — Mammal Study 4 x $20 $80 October 19, 2019 — Citizenship in the World 4 x $20 $80 October 26, 2019 — Communications 17 x $20 $340 October 26, 2019 — First Aid 12 x $20 $240 TOTAL: 94 $1,880 Community Center Rentals: Date Type of Event Attendance Fee October 5, 2019 Seek Education Seminar 120 $500 October 6, 2019 Bahai Assembly Arcadia Annual Meeting 80 $600 October 11, 2019 BAPS Swaminarayan Sanstha Service 50 $190 October 18, 2019 St. Monica's Academy Family Dance 230 $650 October 19, 2019 APD Foundation Dinner 230 $650 October 20, 2019 Shih Chien University Alumni Dinner/Dance 250 $800 October 27, 2019 Joint Chinese University Alum Association 230 $650 TOTAL: 1,190 $4,040 Normal % Expended Personnel Services: 25.00% Supplies & Services: 25.00% RECREATION DEPARTMENT FINANCIAL STATEMENT September 2019 5501 Administration $ 694,300 $ 170,703 24.6% 5502 Community Center $ 323,500 $ 63,604 19.7% 5503 Dana Gym $ 264,100 $ 89,647 33.9% 5504 Fee & Charge $ 477,700 $ 139,134 29.1% 5505 Nature $ 114,500 $ 29,440 25.7% 5506 Recreation/Fields $ 107,200 $ 18,351 17.1% 5507 Senior Citizens $ 580,500 $ 129,567 22.3% 5508 Camp $ 228,500 $ 93,165 40.7% 5510 Youth Programs $ 440,900 $ 113,499 25.7% 5520 Museum Education Center $ 72,500 $ 16,910 23.3% Total Report $3,303,700 $ 864,020 26.2% ACCOUNT BUDGET REVENUE PERCENTAGE 5502 Community Center Rentals $ 39,100 $ 11,714 30.0% 5503 Dana Gym $ 195,800 $ 108,284 55.3% 5504 Fee & Charge Classes/ Activities $ 453,700 $ 188,917 41.6% 5505 Nature $ 28,400 $ 10,132 35.7% 5506 Recreation/Fields $ 50,000 $ 6,621 13.2% 5507 Senior Citizen Classes/ Activities $ 184,800 $ 79,743 43.2% 5508 Day and Sports Camps $ 199,400 $ 139,613 70.0% 5510 Youth Programs $ 65,000 $ 29,342 45.1% 5520 Museum Education Center $ 45.700 $ 13,687 30.0% Total Report $1,261,900 $ 588,052 46.6% Park & Recreational Facilities Fund FY18-19 FY19-20 FY19-20 Actual YTD as of 9/30/19 Budget Beginning Fund Balance 10,905,784 11,841,628 11,841,628 Estimated Revenue: Dwelling Unit Fees 593,808 193,107 625,000 Interest Earnings 395,942 0 114,800 Total Revenues 989,750 193,107 739,800 Estimated Funds Available 11,895,534 12,034,735 12,581,428 Proposed Expenditures: General Fund Overhead 25,800 7,650 30,600 Capital Projects 28,106 0 6,210,000 Total Expenditures 53,906 7,650 6,240,600 Ending Fund Balance 11,841,628 12,027,085 6,340,828