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Home My WebLink AboutLB Minutes: 07/18/19LIBRARY BOARD OF TRUSTEES REGULAR MEETING MINUTES THURSDAY, JULY !- .A AL TO ORDER — Chair Elizabeth Renfrew called the meeting to order at 4:32 p.m. in the Library Conference room. tin' 1110141154TU"Al. ROLL CALL: Chair Elizabeth Renfrew, Trustees Miriam .Ate Delphey, Janet HasBrouck,; Director of Library & Museum Services Darlene Bradley (Secretary) - Library Services Managers Roger Hiles and Pat Smith. F�BSENT: Trustee Alice Wang. Trustee Wang has a dental emergency and, while she said she would try to attend the meeting, it would be unlikely. Motion: Trustee Hasbrouck moved that Trustee Wang be excused from today's meeting. Motion seconded by Trustee Delphey, and carried on a voice vote. (Trustee Wang arrived later in the meeting. AYES: Chair Renfrew, Trustees Carter, Delphey, and HasBrouck NOES: None ABSENT: Trustee Wang REPORTS FROM LIBRARY TRUSTEES / LIAISONS: Trustee Carter reported that she attended a Museum summer program and thought the staff did an excellent job. Chair Renfrew noted that AUSD students will start school on August 14 and 15. She mentioned that she and Trustee Delphr_ y attended the recent Adult Recess and commended Library Staff for doing a great job. She also reported on the Basement project involving shifting books to is new area of nicer shelving; and that the teen volunteers were very helpful. a. Chairperson Chair Renfrew brought forth the election of officers by asking for any nominations fo Chairperson for 2019-20. Trustee HasBrouck nominated Trustee Carter, but she declined Chair Renfrew nominated Trustee Delphey as Chairperson of the Board of Trustees, an it was seconded by Trustee Carter. It was carried on a voice vote. AYES: Chair Renfrew, Trustees Carter, Delphey and HasBrouck NOES: one ABSENT: Trustee Wang b. Chairperson pro ternpore Trustee Carter nominated Trustee HasBrouck as Chair Pro Tempore of the Board of Trustees for 2019-20, and it was seconded by Trustee Delphey. It was carried on a voice vote. AYES: Chair Renfrew, Trustees, Carter, Delphey, and HasBrouck NOES: None ABSENT: Trustee Wang c. Liaison to the Friends of the Library The Board of Trustees appointed Trustee Elizabeth Renfrew to be the Liaison to the Friends of the Library pending approval by the Board of the Friends of the Library. REPORTS FROM THE DIRECTOR Announcements/Stateinents/Reports Director's Update: Director Bradley congratulated newly -elected Chair Delphey and Chair Pro Tempore Carter, as well as Trustee Elizabeth Renfrew as the newly -appointed Liaison to the Friends of the Library. Director Bradley reviewed the Board's role and nominating procedures. She also announced Trustee Wang was appointed to a new four-year term. She updated the Board on the new website, which will debut in a month or two. The Library's pages will be delayed because it is a microsite. A farmer's market was scheduled to open in the Library's parking lot at the end of July, but will be postponed pending resolution, of insurance issues. The City will host three upcoming concerts in July and August and the Lunar Festival on September 21. The Friends of the Library presented a $30,000 check to the Library at City Council, most of which will be used for Summer programs for children and teens. The Arcadia Chinese Association donated $500 to Children's Services to purchase books. Monthly Statistical Report: Circulation numbers are higher as a discrepancy for 2017-18 was corrected. Digital circulation has increased, including Kanopy. The number of adult programs has declined due to a change in how programs are counted. Passport Services cleared $22,400 this fiscal year. Monthly Report Narrative: June 2019: The Board discussed how many children use the library in the summer and children's programming. Upcoming Adult programs were discussed. Director Bradley reviewed the historic preservation/disaster recovery program and table top exercise she attended. Library* Services Manager Hiles reported on the Innovation Summit sponsored by AVSD. Staff Report: The City Council approved the Staff Report for the Friends of the Library's donation of $30,000 on Tuesday night. Staff Update: Director Bradley reported Rudy Jimenez, a part-time Library Aide, has given notice as he is moving to El Salvador. Another part-time Library Aide, Clayton Fung, will be leaving in September. Daisy Chan, a part-time Technician in Children's Services, will also be leaving in September to start University of Washington's MLIS program. Scott Gurrola is the new part-time Librarian in Adult Services. Library Policy Manual: Director Bradley noted that the Library's policy manual has not been reviewed by the City Attorney for some time and that she will be working with him to review selected Library policies. Pending next Board meeting in September, Director Bradley asked the Board to review the Library's policy manual, as staff will be working on updating policies regarding commercial activities, auditorium rentals, and lost and found items. Updating the lost and found policy will require a City ordinance, which will be going to City Council for approval. The Board discussed options for donations of unclaimed lost items and favored the Assistance League's Bargain Box. The Director discussed issue of paid tutoring in Library: the Standards of Behavior forbid it, but language needs to be tightened. Gilb Museum of Arcadia Heritage: Director Bradley reviewed programs and upcoming events at the Museum. She noted that this summer's programs have been very successful. The volunteer brunch is scheduled for August and the Friends of the Museum fundraiser is planned for September. Calendars, Flyers, Historical Photo: Upcoming Library events were reviewed including teen programming for the fall, the Smart Squad program, and the upcoming talk by Eugene Moy on the early history of the Chinese in Arcadia. The ongoing customer survey was reviewed as well. Board Field Trip: Destinations and possible dates for the annual Board field trip were discussed. Possibilities included the new Long Beach Public Library, the Michelle Obama Branch of the Long Beach Public Library, the remodeled Live Oak Branch, and the Altadena Public Library. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of June 20, 2019 Recommended action: Approve with corrections. Under Financial Report, replace "Directory" with "Director." The motion was moved by Trustee HasBrouck, seconded by Trustee Renfrew, and carried on a voice vote. AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew, Wang NOES: None ABSENT: None b. Approve cancellation of August 15, 2019 Library Board meeting Recommended action: Approve The motion was moved by Trustee Renfrew, seconded by Chair Delphey, and carried on a voice vote. AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew, Wang NOES: None ABSENT: None ADJOURNMENT Chair Delphey adjourned this meeting at 5:56 p.m., to Thursday, September 19, 2019, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Barbara Delphey, Ch- ir Darlene Bradley, Secretary Minutesprepared by: Pat Smith