HomeMy WebLinkAboutItem 10c - Street Closure for Annual Festival of Bands Parade
DATE: November 19, 2019
TO: Honorable Mayor and City Council
FROM: Robert T. Guthrie, Chief of Police
By: Mike Castro, Lieutenant
SUBJECT: RESOLUTION NO. 7281 AUTHORIZING STREET CLOSURES FOR
ANNUAL FESTIVAL OF BANDS PARADES BY THE ARCADIA HIGH
SCHOOL MUSIC CLUB
Recommendation: Adopt
SUMMARY
It is recommended that the City Council approve the closure of specific City streets this
year and for all future years in which a Festival of Bands Parade is held by the Arcadia
High School Music Club. As in past years, each Festival of Bands Parade requires street
closures and resources from the City’s Police Department and Public Works Services
Department. The parade route and event details have remained consistent over the years,
and future parades are expected to be of similar scale. The next parade, scheduled for
Saturday, November 23, 2019, marks the event’s 66th anniversary. Rather than continuing
to approve the same closures annually, it is possible for the City Council to give staff the
authority to approve the closures administratively. Therefore, it is recommended that the
City Council adopt Resolution No. 7281 authorizing street closures for Annual Festival of
Bands Parades by the Arcadia High School Music Club.
DISCUSSION
Approximately 40 of the top California High School bands are invited each year to attend
and compete in the Arcadia High School Music Club’s Annual Festival of Bands. Each
year staff confirms with the City Attorney’s Office that the appropriate insurance binders
are issued to properly protect the City.
The parade route has remained the same over the past several years. The parade has the
bands exit Gate 1 from the Santa Anita Race Track parking lot onto westbound Huntington
Drive to southbound Baldwin Avenue to eastbound Duarte Road to northbound El Monte
Avenue to eastbound Campus Drive into the disband area (parade route map is attached).
Resolution No. 7281 Authorizing Street Closures
for Annual Festival of Bands Parades
November 19, 2019
Page 2 of 3
Parade awards are given at the High School and then the bands move by vehicle to
another venue for the field competition.
Although it is possible for the parade route to change in future years, the route is expected
to remain consistent and any deviations would be communicated to the City.
Each year arrangements are made for the temporary posting of no parking signs on the
parade route and other areas near the parade. Posting occurs several days before the
event date.
Police Department personnel provide parade route security for the event and Public Works
Services supplies barricades and assistance in preparation for street closure and traffic
diversion.
Each year the parade impacts the same specific City streets. Resolution No. 7281 will
authorize the annual closure of Baldwin Avenue from Huntington Drive to Duarte Road
and Duarte Road from Baldwin Avenue to El Monte Avenue on the specified event dates.
The closure will be from 8:00 a.m. to approximately 1:00 p.m. Closure of Campus Drive
from Santa Anita Avenue to Park Avenue is also required from 6:00 a.m. until 4:00 p.m.
Additionally, traffic will be disrupted intermittently on Huntington Drive between Baldwin
Avenue and Gate 1 for bands to exit the staging area. Staff will return to the City Council
for approval should any of the proposed details change in any given year.
Each year, the Arcadia High School Music Club will hand-deliver flyers to all businesses
and residential areas impacted by the closures.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. This is a short-term, one-day event. Thus, this matter is exempt under
CEQA.
FISCAL IMPACT
The Police Department budgeted $13,600 for this year’s Festival of Bands personnel costs
and the amount was approved in the FY 2019-20 Operating Budget. The event costs for
future years will also be budgeted and approved through the City’s annual budget adoption
process.
Resolution No. 7281 Authorizing Street Closures
for Annual Festival of Bands Parades
November 19, 2019
Page 3 of 3
RECOMMENDATION
It is recommended that the City Council determines that this project is exempt under the
California Environmental Quality Act (“CEQA”), and adopt Resolution No. 7281
authorizing street closures for Annual Festival of Bands Parades by the Arcadia High
School Music Club.
Attachment: Resolution No. 7281 (Parade Route Map attached as Exhibit “A”)