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HomeMy WebLinkAboutLB Minutes: 10/17/19CALL TO ORDER — Chair Barbara Delphey called the meeting to order at 4:32 p.m. in the Library Conference room. ROLL CALL: Chair Barbara Delphey, Trustees Miriam Carter, Janet HasBrouck, Elizabeth Renfrew, Alice Wang; Councilmember Peter Amundson (City Council Liaison); Director of Library & Museum Services Darlene Bradley (Secretary); Library Services Managers Roger Hiles and Pat Smith. 1011�_ZAWIIIII REPORTS FROM LIBRARY TRUSTEES I LIAISONS: Trustee Renfrew reported that the Friends Bookstore is having a half-price sale this week and have made about $400; there was an article in the Arcadia Weekly about the sale. She added that there are new shelves downstairs, which were installed as part of an updating and clean-up of that area. It was noted that the annual Membership Drive is going on: the Friends have received $2,500 so far in gifts and memberships. The Friends' Newsletter has gone out as well. City Councilmember Amundson reported on Measure H efforts by the City. The funds the City receive will in part go to hire a caseworker who will be stationed at the Library two days each week. He also commented on the compromise worked out by the Library and Recreation to provide space for the Chinese Story Club and cover the City's liability. REPORTS FROM THE DIRECTOR Announcements/Statements/Reports Director's Update: Director Bradley reported that work had begun on the grant -funded demonstration garden in front of the Library: the lawn has been scraped and removed. Possible future additions could include donated benches and a shade structure. The outdoor library signs have been taken down, polished and replaced. The Library received a mental-health initiative grant which includes special resource kits on dementia and Alzheimer's. The kits are geared towards caregivers and include activities, games and other materials. The Library also received a "Conversations with Veterans" grant, which includes print resources. The Library is moving to an online version of the California Codes through Westlaw. Director Bradley, City Manager Lazzaretto, and Recreation Department Head Somogyi met with representatives of the Chinese Story Club. It was agreed that the Library would provide space and host the group, while participants would enroll in the Club via Recreation's online registration program. This solution provides a meeting space for the group and liability coverage for the Library. As it is a contract class, the Library does not provide staffing, AV, or set-up services. Amendment to Agenda: The Director asked for a two-part amendment to the October Agenda: that the financial report for August 2019 be added to the October 2019 agenda and that the phrase "for staff training" be added to Consent Calendar item "d," which would read "Library closure to the public on Martin Luther King Jr. Day (Monday, January 20, 2020) for staff training. )7 The motion to amend the October 17, 2019 Agenda to incorporate the changes requested by Director Bradley was moved by Trustee Elizabeth Renfrew,seconded by Trustee HasBrouck, and carried on a voice vote. AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew and Wang NOES: None ABSENT: None Monthly Statistical Report—September 2019: Director Bradley commented that overall statistics were down due to the week-long closure in September. The number of website visits may increase when the new City website launches. Monthly Financial Report—August 2019: Director Bradley explained the status of the monthly financial statements, noting that the August statement covered through June. The fiscal year end statement should be available for the next Board meeting in November. Monthly Report Narrative—September 2019: Board members discussed English Conversation Class attendance since a materials fee was added in August, as well as commenting positively on the Google Drive class, the Harwood -based project in Children's, the new chairs in the Adult area, and the resolution of the Chinese Story Club situation. Trustee HasBrouck was pleased that the Children's Department is changing the HSX designation to MS, for Middle School. Longtime volunteer Patt Richard's departure was also discussed. Strategic Plan Update: Director Bradley reviewed the highlights of this past year. Discussion focused on the credit card project, the furniture replacement project in Children's, and how the community can be made aware of the Strategic Plan and the Library's accomplishments. Holiday Breakfast: The annual Library holiday breakfast for staff and guests will be held on December 19, from 8-10 am in the Library Auditorium. Invitations will be available at next meeting. Staff Report: The City Council approved the Staff Report for the new Lost and Found Policy at Tuesday's City Council meeting. Going forward, items valued at over $500 will go to the Police Department; items under that amount will be donated to a local charity. Staff Update: There are currently four vacant positions. Provisional offers have been made to candidates for one full-time and two part-time positions in the Children's Department. Library Policy Manual Review: The Board reviewed the proposed changes in the "Library Rules of Conduct, Health, and Safety," formerly known as the "Library Standards of Behavior". During the Board's review of the changes to the Library Policy Manual, the Board noted several instances where wording and placement of items needed to be changed. These items will be changed and presented to the Board at the November meeting. it Museum of Arcadia Heritage: Director Bradley reviewed programs and upcoming events at the Museum. She also informed the Board that recent filming at the Museum earned $5,000, which the Museum will be able to use for materials. Calendars, Flyers, Historical Photo: Upcoming Library events were reviewed, including the upcoming talk by Ed Anderson on Lucky Baldwin. Board Field Trip: The Board agreed to reschedule the discussion of the annual Board field trO to the January, 2020 meeting. Trustee Carter mentioned that the Last Book Store in downtown Los Angeles might be an option. Trustee HasBrouck moved that the discussion of the Board's annual field trip be moved to the January, 2020 meeting. Trustee Renfrew seconded the motion, which passed on a voice vote. AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew, and Wang NOES: None ABSENT: None CONSENT CALENDAR a. Approve the Regular Meeting Minutes of Se tember 19 2010 Recommended action: Approve I t. Approve Closing the Library at 1:00 p.m. on Christmas Eve and New Year's Eve Recommended action: Approve I c. The Library Board of Trustees traditionally does not meet in December Recommended action: Approve d. Library closure to the public on -Martin Luther King, Jr. Day for staff training (Monday,. January 20, 20 0) Recommended action: Approve A motion to approve all Consent Calendar items was made by Trustee Carter and seconded by Trustee HasBrouck. The motion was approved by voice vote. AYES: Chair Delphey, Trustees Carter, HasBrouck, Renfrew, Wang NOES: None ABSENT: None ADJOURNMENT Chair Delphey adjourned this meeting at 6:33 p.m., to Thursday, November 21, 2019, at 4:30 p.m. in the Conference Room of the Library, 20 W. Duarte Road, Arcadia. Approved: Al Barbara Delphey, Ch&r Darlene Bradley,Secretary Minutes prepared by: Pat Smith