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HomeMy WebLinkAboutItem 09c - Resolutions relating to the April 14, 2020, General Municipal Election DATE: December 3, 2019 TO: Honorable Mayor and City Council FROM: Dominic Lazzaretto, City Manager Prepared by: Lisa Mussenden, Chief Deputy City Clerk/Records Manager SUBJECT: RESOLUTIONS RELATING TO THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, APRIL 14, 2020 Resolution No. 7278 calling for the holding of an All-Mail Ballot General Municipal Election on Tuesday, April 14, 2020, for the election of Members of the City Council in Electoral Districts 1 and 4 and City Clerk as required by the City Charter and Ordinance No. 2350 Recommendation: Adopt Resolution No. 7279 requesting the Board of Supervisors of the County of Los Angeles to render full services to the City relating to the conduct of an All-Mail Ballot General Municipal Election to be held on Tuesday, April 14, 2020 Recommendation: Adopt Resolution No. 7280 adopting regulations for candidates for elective office pertaining to Candidates Statements submitted to the voters at an All-Mail Ballot General Municipal Election to be held on Tuesday, April 14, 2020 Recommendation: Adopt SUMMARY Pursuant to the provisions of the City Charter, the City of Arcadia will hold a General Municipal Election on Tuesday, April 14, 2020, for the election of two (2) Members of the City Council in Electoral Districts 1 and 4 and a City Clerk At-Large position as required by the City Charter and Ordinance No. 2350. Pursuant to Ordinance No. 2352, adopted by the City Council on January 16, 2018, and in compliance with Senate Bill 415, the terms will be extended from April 2020 to November 2024. In order to Resolutions relating to the April 14, 2020 General Municipal Election December 3, 2019 Page 2 of 3 commence the election process for the purpose of electing municipal officials, the California Elections Code requires the City Council adopt certain resolutions. BACKGROUND Ordinance No. 2293, adopted in 2011, authorized the conduction of all-mail ballot elections for any City election including general municipal elections for the purpose of electing municipal officials. Since 2012, all general municipal elections, and the 2019 special municipal election were conducted as all-mail ballot elections because they are more convenient for the voters, less expensive to run, and tend to increase voter turnout. In addition, the majority of Arcadia voters have Permanent Vote-by-Mail status. Pursuant to Arcadia Municipal Code Section 1704 (Ordinance No. 2350, adopted October 17, 2017), members of the City Council shall be elected from Electoral Districts 1 and 4, including a City Clerk At-Large position with terms extended to November 2024. Ordinance 2350 was adopted in response to SB 415, which required local agencies to change their election dates to coincide with statewide elections if their elections did not meet certain turnout thresholds. Arcadia will be transitioning to a November election cycle starting in 2022; therefore, those elected in 2020 will actually serve 4 years 7 months. DISCUSSION The attached Resolutions for City Council adoption pertain to electing of municipal officials and regulations for candidate statements. As proposed, the election would be an all-mail ballot election and the terms would be extended to November 2024, pursuant to Ordinance No. 2352. Upon the adoption of the proposed resolutions, the nomination period for this election would begin on Monday, December 23, 2019, and close Friday, January 17, 2020. It is recommended that the April 14, 2020, General Municipal Election in Electoral Districts 1 and 4, and the City Clerk be conducted as an all-mail ballot election. If the City Council chooses to conduct the April 14, 2020, General Municipal Election as a traditional polling site election, resolutions would need to be prepared and adopted at a special meeting no later than Monday, December 16, 2019. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. Resolutions relating to the April 14, 2020 General Municipal Election December 3, 2019 Page 3 of 3 FISCAL IMPACT The estimated cost from the Los Angeles County Registrar Recorder/County Clerk is $215,000 for an all-mail ballot election for three offices (City Clerk and Members of the Council for Electoral Districts 1 and 4), which has already been included in the adopted Fiscal Year 2019-20 Budget. RECOMMENDATION It is recommended that the City Council determines that this project is exempt under the California Environmental Quality Act (“CEQA”); and direct staff to conduct the Tuesday, April 14, 2020, General Municipal Election by all-mail ballot; and adopt the following Resolutions relating to the conduction of an All-Mail Ballot General Municipal Election in City Council Electoral Districts 1 and 4 and the City Clerk At-Large position: a. Adopt Resolution No. 7278 calling for the holding of an All-Mail Ballot General Municipal Election on Tuesday, April 14, 2020, for the election of Members of the City Council in Electoral Districts 1 and 4, and City Clerk as required by the City Charter and Ordinance No. 2350; and b. Adopt Resolution No. 7279 requesting the Board of Supervisors of the County of Los Angeles to render full services to the City relating to the conduct of an All-Mail Ballot General Municipal Election to be held on Tuesday, April 14, 2020; and c. Adopt Resolution No. 7280 adopting regulations for candidates for elective office pertaining to Candidates Statements submitted to the voters at an All- Mail Ballot General Municipal Election to be held on Tuesday, April 14, 2020. Attachments: Resolution No. 7278 Resolution No. 7279 Resolution No. 7280