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HomeMy WebLinkAboutRP Minutes: 09/11/2019RECREATION AND PARKS COMMISSION REGULAR MEETING MINUTES Wednesday, September 11, 2019 RECREATION AND PARKS COMMISSION REGULAR MEETING CALL TO ORDER — Chairperson Lyn Tom called the meeting to order at 6:05pm in the Arcadia Recreation Conference Room. PLEDGE OF ALLEGIANCE — Commissioner Cheung ROLL CALL OF COMMISSIONERS PRESENT: Raymond Cheung, Peter Chu, Randy Fowler, and Lyn Tom EXCUSED: Steve Swinney A motion was made by Commissioner Cheung, seconded by Commissioner Fowler and unanimously carried on roll call vote to excuse Commissioner Swinney. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 1. PUBLIC COMMENTS Stacey Rudzik, a resident of Arcadia attended the meeting to express her concerns about the Eisenhower dog park. Stacey said she has been attending the dog park for seven years and has noticed the dog park deteriorate in the last few years. Stacey said she would like to see the dog park get a nice, prestige, and beautiful look as advertised on the City's website. Stacey expressed her concerns for the need of fencing, lighting, water, more grass, trees, and shade. She wants to see the park restored the way it once was. Stacey mentioned she reached out to the project manager in April and has not received a response back. John Frederick, a resident of Arcadia attended the meeting to express his concerns about the dog park not being maintained in a very long time. Mr. Frederick passed his phone around the table to show everyone how the park is advertised on the City's website, however, the dog park looked nothing like the picture and now that the renovation has begun, he wanted to stop by and talk about his concerns. Frederick said grass is one of the main functions of the dog park and it very important to him to see more grass once the project is completed, he would also like to see more trees, and have the picnic benches replaced. REPORTS FROM RECREATION AND PARKS COMMISSIONERS Commissioner Chu said he drives by Eisenhower Park every day and is glad the project is moving \ along. Commissioner Chu asked if there have been any concerns with construction in the neighborhood. Director of Recreation and Community Services (DRCS) Sara Somogyi stated there have not been any complaints. Commissioner Cheung said he is excited to see Arcadia residents being so involved in the community. Commissioner Cheung commended City staff for being responsive to the public at each Council Meetings. Commissioner Cheung is happy that the City compromised with the residents and encouraged the Recreation Commission to continue doing their part in community outreach. Commissioner Cheung asked about the playground equipment and what happens to it. DRCS Somogyi responded there are child safety laws that will not allow the recycling of playground equipment for the safety of children. Vice -Chairperson Fowler stated he was part of the last Recreation and Parks Master Plan planning. A project of this size requires a lot of planning and outreach to the public. Vice - Chairperson Fowler stated City Council Members did a poor job with communicating with their constituents about the Eisenhower Park renovation. Vice -Chairperson said the Department of Recreation and Community Services did a tremendous job with community outreach and if people were not informed of the park renovation, it should not be a reflection on the Recreation and Community Services Department. Vice -Chairperson Fowler said City Council failed to do their job. M >X Chairperson Tom stated the City is doing a great job and is very supportive of everyone. Chairperson Tom said she feels Arcadia residents will be very happy once the Eisenhower Park project is completed. The park will look great! REPORT FROM CITY COUNCIL MEMBER LIAISON — None 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of August 14, 2019 It was moved by Commissioner Fowler, seconded by Commissioner Cheung and unanimously carried on roll call vote to approve Consent Calendar Item 2.a. AYES: Cheung, Chu, Fowler, and Tom NOES: None ABSENT: Swinney ABSTAIN: None 3. REGULAR ITEMS a. Report from Public Works Services Department Project Updates Deputy Public Works Services Director (DPWSD) Paul Cranmer reported at the City Council Meeting on September 3, 2019, residents requested to have more turf area at the Eisenhower Memorial Dog Park. Residents liked the fact the park will have decomposed granite throughout. Residents also requested lighting for the whole park including the dog park. The dog park will get new picnic tables with coverings. DPWSD Cranmer reported the Public Works Services Department mailed over 300 flyers regarding the Eisenhower Memorial Park renovation meeting where only six people showed up. The next park renovation will be Newcastle Park. DPWSD Cranmer reported the grading part of the Eisenhower Park project is currently taking place. Toward the end of the week they will be working on the slope percentage and grading for the new basketball court. The planting project at the Community Center will take place during the week of September 16. DPWSD Cranmer reported staff will be working on the Camino Grove School basketball courts for public use. The City will work on bids, cost, and insurance for the project and could possibly be done by the end of 2019. b. Report of Director of Recreation and Community Services Department Monthly Report DRCS Somogyi reported on the Senior Services Division. The Bridge Club meets every Wednesday at the Community Center with 187 participants in August. Senior classes had close to 4,000 participants registered in various classes. The gift shop made over $1,100 in August. The Annual Craft Fair will be held on Saturday, October 26 at the Community Center from 9am to 2pm. DRCS Somogyi mentioned the quarterly BUZZ Brochure has a new format and is now in full color. Mahjong continues to be popularwith Mayor Verlato attending and playing with participants once a month. The senior nutrition program is provided every day with over 1,600 meals served in August. The Evening of Music event had 160 participants. DRCS Somogyi reported on the Recreation Division. Summer Fun `N Play had 238 participants registered at Baldwin Stocker and 250 at Camino Grove. Sports Camp had 480 participants registered. The End of Summer Carnival took place on August 7 at Wilderness Park where campers enjoyed music, games, a snack bar, Top Dog hot dog cart, a jumper, and raffle prizes. Finally, Concerts and Movies in the Park came to an end on August 8 with over 8,000 people attending this summer. II. Financial Statements DRCS Somogyi referenced the first month of the fiscal year July 2019 Financial Statement. Total expenditures through July 2019 are $291,304 that is 8.8 % of the budgeted amount for this fiscal year. The total fiscal year revenue as of July 2019 is $298,325 that is 23.67% of the budgeted amount. DRCS Somogyi referenced the July 2019 Park & Recreation Facilities Fund, with an account balance of $298,325. ADJOURNMENT Chairperson Tom adjourned the meeting at 7:20pm to October 9, 2019 in the Recreation Conference Room located at 375 Campus Drive, Arcadia. Lyn Tom Chairperson gLlfBy: a� �o"A.0� ► Sara Somogyi Secretary