HomeMy WebLinkAboutRP Minutes: 12/11/2019RECREATION AND PARKS COMMISSION
REGULAR MEETING MINUTES
Wednesday, December 11, 2019
RECREATION AND PARKS COMMISSION REGULAR MEETING
CALL TO ORDER — Chairperson Lyn Tom called the meeting to order at 6:OOpm in the Arcadia
Recreation Conference Room.
PLEDGE OF ALLEGIANCE — Commissioner Fowler
ROLL CALL OF COMMISSIONERS
PRESENT: Raymond Cheung, Peter Chu, Randy Fowler, and Lyn Tom
EXCUSED: Steve Swinney
A motion was made by Commissioner Cheung, seconded by Commissioner Fowler and
unanimously carried on roll call vote to excuse Commissioner Swinney.
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
1. PUBLIC COMMENTS
REPORTS FROM RECREATION AND PARKS COMMISSIONERS
Commissioner Chu reported the Leadership Academy was a great experience, he learned so
much about the City of Arcadia, and he highly recommends it. Commissioner Chu stated the
Recreation and Community Services Department's presentation for the Leadership Academy was
definitely the most fun and Public Works Services Department had the best gift! Commissioner
Chu and his wife attended the Breakfast with Santa this year for the first time and were very
impressed with how many people attended and with the event overall.
Commissioner Cheung stated he and his family enjoyed the Santa Breakfast and Snow Festival
again this year. This year his family shopped in the Senior Gift Shop. Commissioner Cheung
reported despite the rain the Recreation staff did a great job with the Snow Festival.
Commissioner Cheung shared his two sons wrote letters to Santa again this year and was very
moved by what his youngest son wrote to Santa, "I believe you will come'. Commissioner Cheung
reported more people are letting their dogs run off -leash at Windsor Field at Hugh Reid Park since
the renovation of Eisenhower Memorial Dog Park. The dogs are digging holes and leaving their
waste on the field. Deputy Public Works Services Director (DPWSD) Paul Cranmer stated he will
address this issue and update the Commission on the Eisenhower Memorial Park renovation
project during his report.
Vice -Chairperson Fowler reported he stopped by the Breakfast with Santa and Snow Festival and
was also impressed with the way Recreation staff organized all of the activities due to the rain.
Vice -Chairperson Fowler stated he takes his dog to Arcadia County Park due to the renovation of
Eisenhower Dog Park and is aware of how people are letting their dogs run off leash for exercise.
Chairperson Tom stated she didn't make the Breakfast with Santa this year but appreciates all
the work Recreation staff does to make it a special event.
REPORT FROM CITY COUNCIL MEMBER LIAISON — None.
2. CONSENT CALENDAR
a. Approve the Regular Meeting Minutes of September 11, 2019
Vice -Chairperson Fowler made a correction to the Recreation and Parks Commission
Minutes of September 11, 2019 under Report of Commissioners for himself, to add at
the end of the last sentence: Vice -Chairperson Fowler said City Council failed to do
their job — add - "in getting the plans in front of the neighbors. I have no issue with the
City Council revising the Recreation and Parks Master Plan after community input
which is the proper way to handle things."
Assistant Director of Recreation and Community Services (ADRCS) Candice Cheung
made a correction to the Report of Director of Recreation and Commuity Services
under Financial Statements to read: "DRCS Somogyi referenced the July 2019 Park
& Recreation Facilities Fund, with an account balance of $11,901,883."
It was moved by Commissioner Cheung, seconded by Chairperson Tom and
unanimously carried on roll call vote to approve the noted addition/correction to Report
of Commissioners and the noted correction to Financial Statements under Consent
Calendar Item 2.a.
AYES: Cheung, Chu, Fowler, and Tom
NOES: None
ABSENT: Swinney
ABSTAIN: None
3. REGULAR ITEMS
a. Report from Public Works Services Department
I. Project Updates
DPWSD Cranmer presented a current video from a drone over the Eisenhower
Memorial Park renovation project. DPWSD Cranmer reported on the completed items
of the project: drainage and subgrade for the baseball fields; site infiltration drainage;
basketball court slab; baseball backstop fencings; foul pole footings; building footings;
building plumbing; and Musco Sport lighting poles and fixtures. Items still in progress:
site electrical under construction; basketball court backboards and pole; waterlines for
buildings; install turf this week; trash enclosure footings; building masonry walls; and
property line concrete block wall footing. Items to be completed by end of year: turf
install; and northside of park.
b. Report of Director of Recreation and Community Services
Department Monthly Report
ADRCS Cheung reported on the Senior Services Division. Coffee with the Mayor had
a record 61 participants. Mayor Verlato brings fresh homebaked goods and the seniors
have the opportunity to listen and chat with her about City issues and topics of personal
interest. The pool room continues to be popular with 138 seniors playing this month.
The pool room is a great place for all to gather and get acquainted. The Lions Sight
program is offered in conjunction with the Arcadia Lions Club to provide free vision
care to low-income seniors. Five seniors were served this month. On November 26,
170 seniors enjoyed a traditional Thanksgiving meal, dessert, and entertainment. The
Fire Department joined the festivities and helped serve the lunch to the seniors.
ADRCS Cheung reported on the Recreation Division. The School Year Playground
Program held at all six Arcadia Unified School District Elementary Schools had a total
of 3,783 youth participating. The ratio is one staff per 20 children and each site has a
female and male Activity Leader working. This month 40 Volunteens assisted with the
Kids' Fall Camp and Tech Talk Program. The Community Center is rented by non-
profit groups on weekends for the community and had 725 people attending. The Merit
Badge Classes at Wilderness Park continue to be popular with 117 participants this
month.
II. Financial Statements
ADRCS Cheung referenced the first month of the fiscal year October Financial
Statement. Total expenditures through October 2019 are $1,142,679 that is 34.6 % of
the budgeted amount for this fiscal year. The total fiscal year revenue as of October
2019 is $637,762 that is 50.5% of the budgeted amount.. ADRCS Cheung referenced
the October 2019 Park & Recreation Facilities Fund, with an account balance of
$12,102,354.
ADJOURNMENT
Chairperson Tom adjourned the meeting at 6:50pm to January 8, 2020 in the Recreation
Conference Room located at 375 Campus Drive, Arcadia.
Lyn Tom
Chairperson
By: UW �}
Sara Somogyi
Secretary