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HomeMy WebLinkAboutItem 12g - Waive Traffic Expenses for Santa Anita Derby Day 5K DATE: March 3, 2020 TO: Honorable Mayor and City Council FROM: Robert T. Guthrie, Chief of Police By: John Bonomo, Administrative Sergeant SUBJECT: WAIVE EXPENSES RELATED TO TRAFFIC CONTROL SERVICES FOR THE TWENTY-SIXTH ANNUAL SANTA ANITA DERBY DAY 5K RUN & WALK TO BE HELD ON SATURDAY, APRIL 4, 2020 Recommendation: Approve SUMMARY The Los Angeles Turf Club (“Santa Anita”) is sponsoring their twenty-sixth Annual 5K Run & Walk wherein traffic control services are required to facilitate the event. Typically, when City services or personnel are required for coordination of special events, the cost of these services are borne by the event organizer. In this instance, as in years past, Santa Anita is requesting that the City waive the cost of traffic control services, which total approximately $3,500. It is recommended that this request be approved. DISCUSSION The 5K race is one of several special events that will be held in conjunction with the Santa Anita Derby and will be coordinated by Kinane Events, Inc. This year, the Derby Day 5K Run & Walk is co-sponsored by the Methodist Hospital of Southern California, Westfield Shopping Town Santa Anita, Run With Us Pasadena, Brooks, Gold’s Gym, The Arboretum, Kind, 93.1 Jack FM, and Kinane Events. Participation of contestants has increased each year and it is anticipated that about 6,000 runners/walkers will join in this year’s event. Any profits from the race will be donated to local beneficiaries including the Arcadia High School Athletic Boosters Club and the Gilb Museum of Arcadia Heritage. If the race operates at a loss, Santa Anita will give all organizations a check for a fixed amount. The Arcadia Police Explorer Post will also receive a donation from this event. The race will begin inside the racetrack between Gate 3 and Gate 1, and the athletes will proceed through the track parking lot, exit at Gate 8, and cross Baldwin Avenue. The Santa Anita Derby Day 5K - April 4, 2020 March 3, 2020 Page 2 of 3 participants will continue north on Baldwin Avenue in the southbound No. 2 lane, which will be barricaded, and enter the Arboretum parking lot just south of Gate 7. They will proceed through the course in the Arboretum, exit by the fountain, cross back over Baldwin Avenue, and enter the racetrack through Gate 7. Finally, the racers will proceed through the turf tunnel and infield, and wind up on the training track toward the finish line. This is the same route that has been used successfully for many years. The Police Department will provide intermittent traffic control to facilitate the running of the race and to ensure the safety of the participants. The savings to Santa Anita is estimated at approximately $3,500 for traffic control. It is anticipated that traffic flow on Baldwin Avenue, between Colorado and Huntington, will be diverted between 7:30 a.m. and 9:30 a.m. Police personnel will utilize previous traffic flow management patterns, which have proven to have the least effects on businesses and local residents. As part of hosting an event of this type, Santa Anita is also required to provide a certificate of insurance designating the City of Arcadia as an additional insured. They have provided the required insurance certificate, which has been approved by the City Attorney. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The event will cost about $3,500 in overtime for Police personnel and will be absorbed in the Fiscal Year 2019-20 Operating Budget under Traffic Overtime. RECOMMENDATION It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”), and waive expenses related to traffic control services for the twenty-sixth Annual Santa Anita Derby Day 5K Run & Walk to be held on Saturday, April 4, 2020.