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HomeMy WebLinkAboutItem 11b - Construction Inspection Services DATE: March 17, 2020 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager/Development Services Director Philip A. Wray, Deputy Director of Development Services/City Engineer SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH LAE ASSOCIATES, INC., FOR CONSTRUCTION INSPECTION SERVICES IN THE AMOUNT OF $87,400, IN ADDITION TO A 10% CONTINGENCY; AND ADOPT RESOLUTION NO. 7298 AMENDING THE FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM BUDGET AUTHORIZING A SUPPLEMENTAL APPROPRIATION FOR THE GOLD LINE STATION PEDESTRIAN LINKAGE PROJECT IN THE AMOUNT OF $97,000, OFFSET BY A REDUCTION IN THE PROPOSITION A AND C RESERVE FUND Recommendation: Approve SUMMARY The City received a grant in 2009 from Metro to improve pedestrian facilities around the Gold Line station in Arcadia. The Metro grant utilizes Federal Transportation funding, which requires the grant recipients to comply with all federal funding requirements. Federal compliance assurance is very complicated and time consuming, and thus it was determined to be most efficiently served by a qualified consultant. In January, 2018, LAE Associates was hired to assist with Federal funding compliance for both the design and construction phases. On February 4, 2020, the City Council approved a Contract with Three Peaks Corporation for the construction of the Gold Line Station Pedestrian Linkage project. At that time, it was discovered that additional construction inspection services might be necessary to supplement City staff. LAE was requested to submit a proposal to provide inspection services for the project because of their current involvement in the project, the desire for consistency and uniformity, their expertise in inspection services, and their past experience in the City. It is recommended that the City Council approve, and authorize and direct the City Manager to execute, a Professional Services Agreement with LAE Associates, Inc., for Construction Inspection services for the Arcadia Gold Line Station Pedestrian Linkage project, in the amount of $87,400, with a 10% contingency. Professional Services Agreement for Federal Funding Compliance March 17, 2020 Page 2 of 4 BACKGROUND In anticipation of the opening of the Gold Line light rail extension through the City, in 2009 the City of Arcadia applied for and received federal funding through the Metro Call-for-Projects program for a project to improve pedestrian facilities around the light rail station. The scope of the project is to provide improved pedestrian access and connectivity between the Gold Line light rail station and the surrounding area as follows: • Removal and replacement of sidewalks • Removal and replacement of street trees • Pedestrian lighting • “Bulb-outs” at intersection corners • Landscape planters at intersection corners • Irrigation system for new trees and planters • Decorative paver crosswalks at the intersections of First Avenue and St. Joseph Street, and First Avenue and La Porte Street • Benches at various locations • Replacement of all driveways and corner ramps for ADA accessibility Meeting the federal funding requirements for public works construction projects is very complicated and time-consuming work. On November 17, 2017, the City issued a Request-for-Proposals (“RFP”) for professional services to assist the City with the preparation of all documents and correspondence to comply with the federal funding requirements. The RFP requested assistance throughout the design and construction, but inspection services were not included, and were planned to be provided by City staff. The RFP was sent to five (5) potentially qualified firms, but because this is a somewhat specialized service, only one consultant submitted a proposal. The only proposal received was from LAE Associates, Inc. in the amount of $100,600. On January 16, 2018, the City Council awarded a Professional Services Agreement to LAE Associates. Shortly thereafter, LAE initiated the process with Caltrans, the federal funding representative, and after a lengthy document preparation and review period, Caltrans approved the project and authorized the funding on September 17, 2019. The project was advertised for bids in October 2019, and on November 7, 2019, four (4) bids were received. On February 4, 2020, the City Council approved a construction contract with Three Peaks in the amount of $2,122,037.79. DISCUSSION During the bidding process, it was discovered that the City’s Capital Projects Inspector may not be available for part or all of this project’s construction period, and that other arrangements must be made. Construction inspection is a critical element of federally funded projects because of the level and detail of the required daily documentation of such things as contractor’s work force, materials, equipment, and progress. The inspector must work very closely with the contract compliance staff to gather, organize, Professional Services Agreement for Federal Funding Compliance March 17, 2020 Page 3 of 4 and retain construction-related documents as required for funding reimbursements and audits. LAE is under contract to provide the construction compliance services for the City. They also provide construction inspection services, and have previously served the City in that capacity. In early 2018, the City requested proposals for inspection services for a Southern California Edison streetlight project. LAE was selected as the best-qualified firm out of the four that proposed, with very competitive rates. A proposal was requested from LAE to provide the inspection services for this construction project. LAE has recommended the services of a Senior Construction Inspector as the necessary experience level, at a rate of $135 per hour. LAE Associates is recommended for this work for the following reasons: • They were initially hired by the City through a competitive RFP process to provide oversight of compliance with the federal funding. They have helped secure the construction authorization, and their team understands the project scope, the compliance requirements, and has a good working relationship with Caltrans staff. • They are under contract to serve as the City’s construction compliance and audit review consultant. For them to also serve as construction inspector provides uniformity and consistency between the two responsibilities, reduces the City’s need to coordinate and schedule the work between the two, and reduces communication problems. • LAE was previously selected to perform inspection work for the City through a competitive Request-for-Proposals process, and provided outstanding services, while keeping inspection hours at a minimum. It is unknown at this time how much of their services will be necessary, but the recommended contract will provide the ability to react quickly if needed. The professional services are proposed on an hourly basis with a not-to-exceed amount of $87,400, based on the estimated project schedule. The requested services will be monitored closely, and used only if needed. Because there are no funds in the budget for these services, an additional appropriation is requested from the Proposition A and C Capital Reserve Funds. Along with a 10% contingency, the amount requested totals $97,000. ENVIRONMENTAL IMPACT The Professional Services Agreement with LAE Associates, Inc. is for construction inspection assistance, and is not considered a project as defined by California Environmental Quality Act (“CEQA”) §15378, as a service contract of this nature is considered ministerial. Professional Services Agreement for Federal Funding Compliance March 17, 2020 Page 4 of 4 FISCAL IMPACT The City was awarded a Metro Call-for-Projects grant for the Arcadia Gold Line Station Pedestrian Linkage Project in the amount of $1,546,803, with a local match of $832,895, creating a 65%/35% share. This project was budgeted in the 2014-15 Fiscal Year Capital Improvement Program in the total amount of $2,379,700, with the local match taken from Proposition A and C Capital Reserve funds. These funds were initially programmed for the Santa Anita Avenue Grade Separation project; however, the City has been able to extend these funds to put toward elements of the Transit Plaza project and this pedestrian improvement project. Previous expenditures from the project budget of approximately $150,000 for design- related services reduced the budget to approximately $2,229,000. On February 4, 2020, the City Council awarded a contract to Three Peaks in the amount of $2,122,037.79, with a 10% contingency of $212,203, and approved an additional appropriation of $120,000 from the Proposition A and C Capital Reserve Funds to cover the shortfall. An additional appropriation of $97,000 is requested from the Proposition A and C Reserve Fund to cover the budget shortfall for these services. Part or all of these funds may not be necessary and, of course, they will not be utilized if not needed. The Proposition A and C Reserve Fund is earmarked for Gold Line related costs and contains ample funding to cover this request. RECOMMENDATION It is recommended the City Council determine that this action does not constitute a project and is therefore exempt under the California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the City Manager to execute, a Professional Services Agreement with LAE Associates, Inc. for construction inspection services, in the amount of $87,400, in addition to a 10% contingency; and adopt Resolution No. 7298 amending the Fiscal Year 2019-20 Capital Improvement Program budget authorizing a supplemental appropriation for the Gold Line Station Pedestrian Linkage Project in the amount of $97,000, offset by a reduction in the Proposition A and C Reserve Fund. Attachments: Proposed Professional Services Agreement Resolution No. 7298 1 24347.00006\30493020.2 CITY OF ARCADIA PROFESSIONAL SERVICES AGREEMENT CONSTRUCTION INSPECTION SERVICES This Agreement is made and entered into as of _______________, 2020 by and between the City of Arcadia, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 240 West Huntington Drive, Arcadia, California 91066 (“City”), and LAE Associates, Inc., a California corporation, with its principal place of business at 650 North Rose Drive, #182, Placentia, CA. 92870, (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. RECITALS A. City is a public agency of the State of California and is in need of construction inspection services for the following project: ARCADIA GOLD LINE STATION PEDESTRIAN LINKAGE PROJECT (hereinafter referred to as “the Project”). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.” 2. Compensation. a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of eighty-seven thousand four hundred dollars ($87,400). This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice, which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis. 3. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a 2 24347.00006\30493020.2 statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 4. Maintenance of Records. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 5. The term of this Agreement shall be for the term of the construction project, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work. 6. Delays in Performance. a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 7. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 8. Standard of Care Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 3 24347.00006\30493020.2 9. Assignment and Subconsultant Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 10. Independent Contractor Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: (1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following: (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCX) exclusion deleted (7) Contractual Liability with respect to this Agreement (8) Property Damage (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. 4 24347.00006\30493020.2 (v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. c. Workers’ Compensation/Employer’s Liability (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation coverage of the same type and limits as specified in this section. d. Professional Liability (Errors and Omissions) At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must 5 24347.00006\30493020.2 specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required (i) The following insurance limits are required for the Agreement: Combined Single Limit Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 per occurrence for bodily injury and property damage Employer’s Liability $1,000,000 per occurrence Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. g. Policy Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any 6 24347.00006\30493020.2 insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further, the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. h. Qualifying Insurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. i. Additional Insurance Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. 7 24347.00006\30493020.2 (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. j. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 12. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. b. To the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s obligations under the above indemnity shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, but shall not otherwise be reduced. If Consultant’s obligations to defend, indemnify, and/or hold harmless arise out of Consultant’s performance of “design professional services” (as that term is defined under Civil Code section 2782.8), then upon Consultant obtaining a final adjudication that liability under a claim is caused by the comparative active negligence or willful misconduct of the City, Consultant’s obligations shall be reduced in proportion to the established comparative liability of the City and shall not exceed the Consultant’s proportionate percentage of fault. 13. California Labor Code Requirements. a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and 8 24347.00006\30493020.2 agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). b. If the services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. c. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Consultant or any subcontractor. 14. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same. 15. City Material Requirements. Consultant is hereby made aware of the City’s requirements regarding materials, as set forth in the Proposal, which is deemed to be a part of this Agreement. 16. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Los Angeles, State of California. 17 Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, 9 24347.00006\30493020.2 City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof, which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 18 Documents. Except as otherwise provided in “Termination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 19. Organization Consultant shall assign the Senior Construction Observer as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 20. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above. 21. Notice Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to: CITY: City of Arcadia 240 West Huntington Drive Arcadia, CA 91066 Attn: Jason Kruckeberg, Assistant City Manager/Development Services Director CONSULTANT: LAE Associates, Inc. 650 N. Rose Drive, #182 Placentia, CA. 92870 Attn: Fred Alamolhoda, President And shall be effective upon receipt thereof. 22. Third Party Rights Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 10 24347.00006\30493020.2 23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 24. Entire Agreement This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement. 25. Severability The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal. 26. Successors and Assigns This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 27. Non-Waiver None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing. 28. Time of Essence Time is of the essence for each and every provision of this Agreement. 29. City’s Right to Employ Other Consultants City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 30. Prohibited Interests Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, 11 24347.00006\30493020.2 commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. [SIGNATURES ON FOLLOWING PAGE] 12 24347.00006\30493020.2 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ARCADIA AND LAE ASSOCIATES, INC. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF ARCADIA LAE ASSOCIATES, INC. By: By: Dominic Lazzaretto City Manager Its: Printed Name: ATTEST: By: Its: By: City Clerk Printed Name: APPROVED AS TO FORM: By: City Attorney 13 24347.00006\30493020.2 EXHIBIT A Scope of Services Based on experience with federally funded projects, LAE’s construction observer will provide the following services for the Gold Line Pedestrian Improvements project: • Familiarize staff with the project • Review plans, specifications, and contractor’s bid proposal • Field review the project site • Attend and participate in the pre-construction meeting • Attend pre-construction field meetings with the contractor and others • Coordinate project activities • Ensure compliance with the contract documents • Confirm compliance with Americans with Disabilities Act (ADA) requirements • Coordinate and schedule labor compliance interviews • Verify contractor’s construction stakes • Coordinate/schedule sampling and testing of construction materials • Retain material delivery tickets • Ensure survey markers disturbed are restored by the contractor • Record construction changes to use for the preparation of the record drawings • Report violations by contractor and sub-contractors to the City • Have a copy of the contract documents at the construction site • Take and maintain project site/construction activity photos • Attend field and progress meetings • Communicate with utility companies and other agencies • Prepare Daily Inspection Reports, on City/Caltrans format Upon completion of the construction, request the City’s Construction Manager schedule a final walk through to create a final punch list. After all corrective work has been completed, provide final inspection. 14 24347.00006\30493020.2 EXHIBIT B Schedule of Charges/Payments Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This is a time-and-materials contract, based on attached Fee Schedule. 15 24347.00006\30493020.2 EXHIBIT C Activity Schedule Project to begin upon receipt of Notice to Proceed to the contractor, and continue for at least 70- working days, depending on contractor’s submitted construction schedule. LAE Associates, Inc. Fee Schedule February 1, 2020 through December 31, 2020 * Prevailing Wages Role Hourly Rate Principal-in-Charge $185 Project Principal $175 Senior Engineer $175 Senior Project/Construction Manager $175 Program Manager $150 Programming Manager $145 * Senior Construction Observer (Inspector) $135 Assistant Manager $135 Project Engineer $125 Senior Analyst $100 Junior Engineering Aid $65 Administrative Assistant $65