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HomeMy WebLinkAboutItem 11f - Purchase of PURE Storage Area Network DATE: March 17, 2020 TO: Honorable Mayor and City Council FROM: Hue Quach, Administrative Services Director By: Wilson Luo, Information Technology Manager SUBJECT: PURCHASE OF A PURE STORAGE AREA NETWORK FROM PRESIDIO NETWORKED SOLUTIONS GROUP, LLC. UNDER CALIFORNIA NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS (“NASPO” ValuePoint) PURCHASING CONTRACT MNWNC- 125 CA# 7-15-70-34-019 in the amount of $52,469.65 Recommendation: Approve SUMMARY It is recommended that the City Council authorize a purchase in the amount of $52,469.65 from Presidio Networked Solution Group, LLC for storage replacement of existing obsolete server storage. The formal bidding requirements have been satisfied and funds were approved for this acquisition as part of the Fiscal Year 2019-20 Equipment Replacement Fund Budget. BACKGROUND Server technology continues to develop and advance, but these changes create ongoing performance and security challenges between software and hardware. Standardization of server hardware and software is necessary in order to use available technology efficiently. The Server Replacement Program is an effort to reduce the dependency and the inclination to simply purchase the “latest thing” by carefully planning through a centralized purchasing system and standardization of the server storage environment. The overall goal of the program is to ensure that server storage resources are secure, up-to-date, cost effective, and available to all users while still considering available budget resources. An assessment of the City’s IT program was conducted in prior years and among the recommendations was to adopt the industry standard of replacing server storage over a five year life cycle. To achieve this goal, the City would need to replace a seven year Purchase of PURE Storage Area Network March 17, 2020 Page 2 of 3 old server storage area network (“SAN”). The SAN hosts all the City’s mission critical server data and information. The transition to a new SAN platform began in 2018 with the procurement of Pure SAN devices for the City Hall and Police Department datacenters. The new SANs are performing exceptionally well, meeting expected speed, compression, and de- duplication projections. The recommendations presented in this Staff Report will double the PURE SAN storage capacity and enable the City to move all mission-critical datasets from the legacy SANs to the Pure SANs. NASPO ValuePoint is a cooperative purchasing program facilitating public procurement solicitations and agreements using a state-led model. DISCUSSION The City currently has a seven year old SAN aged beyond the five year life cycle. The SAN is no longer supported by the manufacturer. Parts, support, and updates have been discontinued, leaving the server susceptible to repair delays, performance issues, and security risk to the City’s IT operation. The current SAN stores all citywide mission critical information, data, and server software. Failure of the SAN will cause interruption and delay to daily operations. To further minimize computer problems and risk, it is essential that the City replace obsolete SAN hardware for performance, functionality, and security. The City frequently utilizes state and county agencies’ formal bidding process as an efficient and competitive method of purchasing equipment while still remaining within the City’s adopted rules and procedures. The California State NASPO Program solicited competitive bids for server equipment and entered into annual term purchasing contracts with Pure Storage through a select group of resellers such as Presidio Network Solutions Group. The bidding processes, as well as the contract with the resellers have been reviewed and both measures meet City requirements and specifications. ENVIRONMENTAL ANALYSIS The proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The total cost for the proposed replacement SAN storage is $52,469.65. Funds have been budgeted in the Fiscal Year 2019-20 Equipment Replacement Fund for this one- time acquisition. The cost of the SAN includes a one-year warranty. Purchase of PURE Storage Area Network March 17, 2020 Page 3 of 3 RECOMMENDATION It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and authorize the purchase of a PURE Storage Area Network from Presidio Networked Solutions Group, LLC under California National Association of State Procurement Officials (“NASPO” ValuePoint) purchasing contract MNWNC-125 CA# 7-15-70-34-019 in the amount of $52,469.65.