HomeMy WebLinkAboutItem 11f - Purchase of PURE Storage Area Network
DATE: March 17, 2020
TO: Honorable Mayor and City Council
FROM: Hue Quach, Administrative Services Director
By: Wilson Luo, Information Technology Manager
SUBJECT: PURCHASE OF A PURE STORAGE AREA NETWORK FROM
PRESIDIO NETWORKED SOLUTIONS GROUP, LLC. UNDER
CALIFORNIA NATIONAL ASSOCIATION OF STATE PROCUREMENT
OFFICIALS (“NASPO” ValuePoint) PURCHASING CONTRACT MNWNC-
125 CA# 7-15-70-34-019 in the amount of $52,469.65
Recommendation: Approve
SUMMARY
It is recommended that the City Council authorize a purchase in the amount of
$52,469.65 from Presidio Networked Solution Group, LLC for storage replacement of
existing obsolete server storage. The formal bidding requirements have been satisfied
and funds were approved for this acquisition as part of the Fiscal Year 2019-20
Equipment Replacement Fund Budget.
BACKGROUND
Server technology continues to develop and advance, but these changes create
ongoing performance and security challenges between software and hardware.
Standardization of server hardware and software is necessary in order to use available
technology efficiently. The Server Replacement Program is an effort to reduce the
dependency and the inclination to simply purchase the “latest thing” by carefully
planning through a centralized purchasing system and standardization of the server
storage environment. The overall goal of the program is to ensure that server storage
resources are secure, up-to-date, cost effective, and available to all users while still
considering available budget resources.
An assessment of the City’s IT program was conducted in prior years and among the
recommendations was to adopt the industry standard of replacing server storage over a
five year life cycle. To achieve this goal, the City would need to replace a seven year
Purchase of PURE Storage Area Network
March 17, 2020
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old server storage area network (“SAN”). The SAN hosts all the City’s mission critical
server data and information.
The transition to a new SAN platform began in 2018 with the procurement of Pure SAN
devices for the City Hall and Police Department datacenters. The new SANs are
performing exceptionally well, meeting expected speed, compression, and de-
duplication projections. The recommendations presented in this Staff Report will double
the PURE SAN storage capacity and enable the City to move all mission-critical
datasets from the legacy SANs to the Pure SANs.
NASPO ValuePoint is a cooperative purchasing program facilitating public procurement
solicitations and agreements using a state-led model.
DISCUSSION
The City currently has a seven year old SAN aged beyond the five year life cycle. The
SAN is no longer supported by the manufacturer. Parts, support, and updates have
been discontinued, leaving the server susceptible to repair delays, performance issues,
and security risk to the City’s IT operation. The current SAN stores all citywide mission
critical information, data, and server software. Failure of the SAN will cause interruption
and delay to daily operations. To further minimize computer problems and risk, it is
essential that the City replace obsolete SAN hardware for performance, functionality,
and security.
The City frequently utilizes state and county agencies’ formal bidding process as an
efficient and competitive method of purchasing equipment while still remaining within
the City’s adopted rules and procedures. The California State NASPO Program solicited
competitive bids for server equipment and entered into annual term purchasing
contracts with Pure Storage through a select group of resellers such as Presidio
Network Solutions Group. The bidding processes, as well as the contract with the
resellers have been reviewed and both measures meet City requirements and
specifications.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the
environment. Thus, this matter is exempt under CEQA.
FISCAL IMPACT
The total cost for the proposed replacement SAN storage is $52,469.65. Funds have
been budgeted in the Fiscal Year 2019-20 Equipment Replacement Fund for this one-
time acquisition. The cost of the SAN includes a one-year warranty.
Purchase of PURE Storage Area Network
March 17, 2020
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RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and authorize the purchase of a PURE
Storage Area Network from Presidio Networked Solutions Group, LLC under California
National Association of State Procurement Officials (“NASPO” ValuePoint) purchasing
contract MNWNC-125 CA# 7-15-70-34-019 in the amount of $52,469.65.