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Home My WebLink AboutItem 10a -Regular Meeting Minutes of March 17, 2020 1 03-17-2020 ARCADIA CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, MARCH 17, 2020 CALL TO ORDER – Mayor Verlato called the Study Session to order at 6:00 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Beck, Tay, Chandler, and Verlato ABSENT: None Mayor Verlato announced that pursuant to the guidelines issued by the State and the Los Angeles County Department of Public Health, City Council Members will appear telephonically tonight; and that citizens who wish to submit public comments may do so by calling the conference line. PUBLIC COMMENTS – No one appeared City Manager Lazzaretto stated that the City is following California Governor Gavin Newsom’s adopted emergency order and guidelines that allow City Council Members to meet remotely for tonight’s meeting in order to adhere to the COVID-19 response plans for social distancing. STUDY SESSION a. Report, discussion and direction regarding the Water and Sewer Cost of Service Study update. Public Works Services Director Tait presented the Staff Report and PowerPoint Presentation. A motion was made by Mayor Pro Tem Chandler, and seconded by Council Member Tay, to direct City staff to set a Public Hearing concerning proposed water and sewer rates, that the Public Hearing should be scheduled at such time as City staff reasonably determines, and that the proposal include a three percent increase in water rates for Fiscal Year 2020-21, and a six percent increase for each of the following four years. AYES: Chandler, Tay, Amundson, Beck, and Verlato NOES: None ABSENT: None The Study Session meeting ended at 6:46 p.m. 2 03-17-2020 Regular Meeting City Council Chamber, 7:00 p.m. 1. CALL TO ORDER – Mayor Verlato called the regular meeting to order at 7:03 p.m. Mayor Verlato announced that pursuant to the guidelines issued by the State and the Los Angeles County Department of Public Health, City Council Members will appear telephonically tonight; and that citizens who wish to submit public comments may do so by calling the conference line. 2. INVOCATION – Mayor Verlato 3. PLEDGE OF ALLEGIANCE – Mayor Verlato 4. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Amundson, Beck, Tay, Chandler, and Verlato ABSENT: None 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS City Attorney Deitsch announced that prior to the regular meeting, the City Council met in Study Session to receive a report, discuss, and provide direction regarding the Water and Sewer Cost of Service Study update; on motion by Mayor Pro Tem Chandler, seconded by Council Member Tay, the City Council unanimously voted to direct City staff to set a Public Hearing concerning proposed water and sewer rates, that the Public Hearing should be scheduled at such time as City staff reasonably determines, and that the proposal include a three percent increase in water rates for Fiscal Year 2020-21, and a six percent increase for each of the following four years. 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto requested the City Council add emergency City Manager Item 12.c, Resolution No. 7300, which was distributed to the City Council, to the Agenda in order to ratify the City Manager’s declaration of a local emergency, and find that this issue came up after the Agenda was posted; he stated that he issued the emergency declaration after a single case of COVID-19 was confirmed in the City of Arcadia, that State law requires that within seven days that the City Council ratify such action in order for it to continue; and on motion by Council Member Amundson, seconded by Council Member Beck, the City Council unanimously voted to add City Manager Item 12.c to the Agenda in order to consider the adoption of Resolution No. 7300, ratifying and declaring the existence of a local emergency regarding Novel Coronavirus (COVID-19). 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Mayor Pro Tem Chandler, and seconded by Council Member Amundson, to read all ordinances and resolutions by title only and waive the reading in full. 3 03-17-2020 8. PRESENTATIONS a. Presentation of Mayor’s Certificate of Commendation to AYSO Region 2 in recognition of the 55th anniversary. b. Arbor Day Proclamation presented to the Arcadia Beautiful Commission. c. Presentation of DMV/Donate Life Month Proclamation to OneLegacy Representative Maria “Terri” Pilawa. 9. PUBLIC COMMENTS Mayor Verlato reminded citizens who wish to submit public comments that they may do so by calling the conference line; and read emails submitted for Public Comment from the following: Cristhian Lin: Petition for the City Council to consider eviction freezes, assistance for renters and home mortgages. Maria Lin Cobos: Encouraged the City Council to consider freezing evictions for renters and extending reliefs for mortgages and rent. Henry Lin: How is the City going to help mitigate the loss of revenue for small business impacted by COVID-19? 10. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). Council Member Amundson commented on the Coronavirus, and encouraged everyone to take the necessary steps to avoid the spread of the virus. Council Member Beck stated that his heart goes out to all the people that have been affected by the COVID-19 virus; he expressed his concerns about the affect this is going to have on people and on the City; and wished everyone the best. Council Member Tay encouraged people to order food from restaurants in an effort to support local businesses; commended City Manager Lazzaretto for his response to the COVID-19 pandemic; and urged everyone to stay safe. Mayor Pro Tem Chandler wished everyone well and stated that this too shall pass. City Clerk Glasco commented on the Coronavirus, and encouraged everyone to take safety precautions in an effort to prevent spreading the virus. Mayor Verlato announced that she has been on teleconferences with the Los Angeles Department of Health and leaders of other cities to share best practices and how they are addressing the issues impacted by COVID-19; she stated that all public facilities and schools have been closed; however that all utilities, Police and Fire Department, and Waste Management are continuing with their services; she indicated that Methodist Hospital is prepared to respond to our current situation; she urged the community to take preventive measures to prevent the virus from spreading; she welcomed small business owners to contact her, Senior Management Analyst Schwehr, or the Arcadia Chamber of Commerce with any questions or concerns; she thanked residents that work in the healthcare industry for their 4 03-17-2020 service, thanked City staff for their high level of service during this time, thanked the City Council for leading by example, and urged everyone to stay safe and practice social distancing. 11. CONSENT CALENDAR a. Special and Regular Meeting Minutes of March 3, 2020. Recommended Action: Approve b. Professional Services Agreement with LAE Associates, Inc., for construction inspection services in the amount of $87,400, in addition to a 10% contingency; and adopt Resolution No. 7298 amending the Fiscal Year 2019-20 Capital Improvement Program budget authorizing a supplemental appropriation for the Gold Line Station Pedestrian Linkage Project in the amount of $97,000, offset by a reduction in the Proposition A and C Reserve Fund. Recommended Action: Approve c. Reject low bid from Elecnor Belco Electric Inc. and contract with Pavement Coatings Co. for the Arcadia Bicycle Facilities Improvement Project in the amount of $1,038,696.04, including a 10% contingency, and adopt a categorical exemption from the California Environmental Quality Act (“CEQA”). Recommended Action: Approve d. Library Broadband Contract with CALIFA Group to continue participation in the California Public Library Broadband Consortium. Recommended Action: Approve e. Purchase Order with Black and White Emergency Vehicles, Inc. for the purchase of vehicle outfitting supplies and services in the amount of $167,149.29. Recommended Action: Approve f. Purchase of a PURE Storage Area Network from Presidio Networked Solutions Group, LLC. under California National Association of State Procurement Officials (“NASPO” ValuePoint) purchasing contract MNWNC-125 CA# 7-15-70-34-019 in the amount of $52,469.65. Recommended Action: Approve Mayor Pro Tem Chandler requested Consent Item 11.b be pulled for separate discussion. In response to Mayor Pro Tem Chandler’s request, City Manager Lazzaretto provided a brief explanation regarding Consent Item 11.b (the Gold Line Station Pedestrian Linkage Project). In response to Council Member Amundson’s inquiry, City Manager Lazzaretto indicated that no traffic lanes would be lost in the process of this project. It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to approve Consent Calendar Items 11.a through 11.f. AYES: Chandler, Amundson, Beck, Tay, and Verlato NOES: None ABSENT: None 5 03-17-2020 12. CITY MANAGER a. Approval of the issuance of Pension Obligation Bonds for the purpose of addressing the City's unfunded accrual liability and approving the various financing documents related thereto and the filing of a judicial validation action. Resolution No. 7297 authorizing the issuance of pension obligation bonds to refund certain pension obligations of the City, approving the form and authorizing the execution of a trust agreement and purchase contract, authorizing judicial validation proceedings relating to the issuance of such bonds and approving additional actions related thereto. Recommended Action: Adopt City Manager Lazzaretto presented the staff report. Consultants Brian Forbath of Stradling Yocca Carlson & Rauth, and Managing Director of Urban Futures Inc., Julio Morales appeared to address any questions from the City Council. It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to adopt Resolution No. 7297 authorizing the issuance of pension obligation bonds to refund certain pension obligations of the City, approving the form and authorizing the execution of a trust agreement and purchase contract, authorizing judicial validation proceedings relating to the issuance of such bonds and approving additional actions related thereto. AYES: Chandler, Amundson, Beck, Tay, and Verlato NOES: None ABSENT: None b. Update on COVID-19 Preparations and Adoption of Resolution No. 7299 amending the Fiscal Year 2019-20 General Fund budget authorizing a supplemental budget appropriation from the Emergency Reserve Fund in the amount of $50,000 to purchase emergency supplies for the COVID-19 transmission mitigation efforts on an as-needed basis. Recommended Action: Adopt City Manager Lazzaretto presented the staff report. It was moved by Council Member Beck, seconded by Mayor Pro Tem Chandler, and carried on a roll call vote to adopt Resolution No. 7299 amending the Fiscal Year 2019-20 General Fund budget authorizing a supplemental budget appropriation from the Emergency Reserve Fund in the amount of $50,000 to purchase emergency supplies for the COVID-19 transmission mitigation efforts on an as-needed basis. AYES: Beck, Chandler, Amundson, Tay, and Verlato NOES: None ABSENT: None 6 03-17-2020 c. Resolution No. 7300 ratifying and declaring the existence of a local emergency regarding Novel Coronavirus (COVID-19). Recommended Action: Adopt It was moved by Mayor Pro Tem Chandler, seconded by Council Member Amundson, and carried on a roll call vote to adopt Resolution No. 7300 ratifying and declaring the existence of a local emergency related to the Novel Coronavirus (COVID-19), including the changes read into the record by City Attorney Deitsch. AYES: Chandler, Amundson, Beck, Tay, and Verlato NOES: None ABSENT: None 13. ADJOURNMENT The City Council meeting adjourned at 8:56 p.m. in memory of long time Arcadia resident and 2008 Senior of the Year Carol McCann to Tuesday, April 7, 2020, 6:00 p.m. in the City Council Chambers Conference Room. Linda Rodriguez Assistant City Clerk