HomeMy WebLinkAboutItem 11g - Purchase of Brass Valves and FittingsExtend Purchase Order for Brass Valves and Fittings
June 16, 2020
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DATE: June 16, 2020
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: John Corona, Utilities Superintendent
SUBJECT: EXTENSION TO THE PURCHASE ORDER WITH S&J SUPPLY
COMPANY INC. FOR THE PURCHASE OF WATER PIPELINE
FITTINGS, BRASS VALVES, AND OTHER RELATED ACCESSORIES
FOR THE CITY’S WATER DISTRIBUTION SYSTEM IN THE AMOUNT
OF $107,000
Recommendation: Approve
SUMMARY
On June 18, 2019, the City Council approved a Purchase Order with S&J Supply
Company for the purchase of water pipeline fittings, brass valves, and other related
accessories for the City’s water distribution system. S&J Supply Company is reaching
the end of their purchase order contract and has submitted a written offer to extend the
existing purchase order with no increase in pricing. This is the first of three possible
extensions to the purchase order and all other terms and conditions remain the same.
Based on the excellent service provided by S&J Supply Company, it is recommended
that the City Council authorize and direct the City Manager to approve a one-year
extension to the purchase order with S & J Supply Company for the purchase of water
pipeline fittings, brass valves, and other related accessories for the City’s Water
Distribution System in the amount of $107,000.
BACKGROUND
The City provides and maintains water services to nearly 57,000 residents through
approximately 14,000 meter service connections. The City’s warehouse is responsible
for the purchase and allocation of water pipeline fittings, brass valves, and other related
accessories used by City maintenance crews, to repair and maintain the City’s water
distribution system. It is critical that the warehouse retain the required quantity of the
inventory parts described above, to prevent interruption to the City’s water system.
Extend Purchase Order for Brass Valves and Fittings
June 16, 2020
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DISCUSSION
On June 18, 2019, the City Council approved a Purchase Order with S & J Supply
Company for the purchase of water pipeline fittings, brass valves, and other related
accessories for the City’s water distribution system. S & J Supply Company is reaching
the end of their purchase order contract and has submitted a written offer to extend the
existing purchase order with no increase in pricing. The contract language allows for a
limited number of annual contract extensions, subject to City Council approval. S & J
Supply Company has provided excellent service during the term of the contract. This is
the first of three possible extensions to the purchase order and all other terms and
conditions remain the same.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under Section 15061(b)(3) of the
Guidelines of the California Environmental Quality Act (“CEQA”), and it can be seen
with certainty that it will have no impact on the environment. Therefore, this matter is
exempt under CEQA.
FISCAL IMPACT
Funds in the amount of $107,000 have been budgeted in the proposed Fiscal Year
2020-21 Water Fund Operating Budget for the purchase of water pipeline fittings, brass
valves, and other related accessories for the City’s water distribution system.
RECOMMENDATION
It is recommended the City Council determine that this action does not constitute a
project and is therefore exempt under the California Environmental Quality Act
(“CEQA”); and approve a one-year extension to the purchase order with S & J Supply
Company Inc. for the purchase of water pipeline fittings, brass valves, and other related
accessories for the City’s Water Distribution System in the amount of $107,000.