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HomeMy WebLinkAboutItem 11l - Basketball Officials for Basketball Leagues DATE: June 16, 2020 TO: Honorable Mayor and City Council FROM: Sara Somogyi, Director of Recreation and Community Services By: Candice Cheung, Assistant Director of Recreation & Community Services SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH SOUTHLAND SPORTS FOR BASKETBALL OFFICIALS FOR ALL YOUTH AND ADULT BASKETBALL LEAGUES IN AN AMOUNT NOT TO EXCEED $16,900 Recommendation: Approve SUMMARY The Recreation and Community Services Department provides basketball leagues requiring sports official services. Officials are necessary for the adult basketball leagues. It is recommended that the City Council approve, and authorize and direct the City Manager to execute, an amendment to the Professional Services Agreement with the Southland Sports in an amount not to exceed $16,900 for Fiscal Year 2020-21. BACKGROUND In 2016, City Council approved a Professional Services Agreement (“Agreement”) with Southland Sports to provide basketball officials for all youth and adult basketball leagues through June 30, 2018. The two-year Agreement was executed with an amount not to exceed $71,200 and included an option for (3) three (1) one-year extensions at the City’s discretion. The first one-year extension was approved for the 2018-19 Fiscal Year in an amount not to exceed $41,000. The second one-year extension was approved for the 2019-20 Fiscal Year in an amount not to exceed $37,900. Approval of this agenda item would amend the Agreement through June 30, 2020, in an amount not to exceed $16,900. DISCUSSION Due to COVID-19, the adult basketball league has been postponed until January 2021, and the youth basketball league has been cancelled for Fiscal Year 2020-21 to ensure the Southland Sports Basketball Officials June 16, 2020 Page 2 of 2 safety and well-being of the community. As a result, the level of services is expected to be less than past years. Southland Sports has been providing satisfactory officiating services for these programs for the past eight (8) years. The current Agreement with Glendora-based Southland Sports, expires on June 30, 2020. Southland Sports’ proposed fees for Fiscal Year 2020-21 are $48 per game for two officials, which is a $2 per game increase from the prior years of the contract. This increase is nominal and is appropriate based on the typical costs of such services. The current Agreement with Southland Sports expires on June 30, 2020, and it is recommended that this third and final extension to the current contract be executed. A new request for proposals will be issued next year to provide a revised contract for the leagues. ENVIRONMENTAL ANALYSIS This proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”) per Section 15061(b)(3) of the CEQA Guidelines, and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The proposed budget for basketball officials for Fiscal Year 2020-21 is not to exceed $16,900. Registration fees are collected to offset the cost for officiating. The proposed General Fund budget is sufficient to cover the cost of officials for the basketball programs. RECOMMENDATION It is recommended that the City Council determine that this project is except under the California Environmental Quality Act (“CEQA”); and approve, authorize and direct the City Manager to execute, an amendment to the Professional Services Agreement with Southland Sports for Basketball Officials for all youth and adult basketball leagues in an amount not to exceed $16,900. Attachments: Proposed Amendment No. 3 to Professional Services Agreement AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT FOR BASKETBALL OFFICIALS FOR ALL YOUTH AND ADULT BASKETBALL LEAGUES This Amendment No. 3 (“Amendment No. 3”) is hereby entered into by and between the City of Arcadia, a municipal corporation of the State of California, and Southland Sports, a Sole Proprietorship, with respect to that certain Professional Services Agreement between the Parties dated May 18, 2016 (“Agreement”), further amended by Amendment No. 2 dated April 19,2020. The Parties agree as follows: 1. Section 3.1.2 of the Agreement is amended by extending the Term from July 1, 2020 to June 30, 2021 (“Extended Term”). 2. Section 3.3.1 of the Agreement is amended to provide that for the Extended Term, the Compensation, is amended as referenced in the attached Exhibit “C”. 3. All terms and provisions of the Agreement not amended by this Amendment No. 3 are hereby reaffirmed. In witness whereof the Parties have executed this Amendment No. 3 on the date set forth below. CITY OF ARCADIA SOUTHLAND SPORTS By: By: ___ Dominic Lazzaretto Frank Ortiz City Manager President Dated: Dated: ___ ATTEST: City Clerk APPROVED AS TO FORM: CONCUR: __ Stephen P. Deitsch Sara Somogyi, Director of City Attorney Recreation & Community Services Exhibit "C" COMPENSATION The Agreement is amended to provide that the total compensation for the Extended Term from July 1, 2020, through June 30, 2021, shall not exceed sixteen thousand nine hundred dollars and zero cents ($16,900.00). The cost will be $48 per game for two officials, as explained in the attachment dated January 27, 2020.