HomeMy WebLinkAboutItem 11o - PS.NET Public Safety Software Support Services
DATE: June 16, 2020
TO: Honorable Mayor and City Council
FROM: Robert Guthrie, Chief of Police
By: Dr. Jennifer Brutus, Sr. Management Analyst
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
EXECUTIVE INFORMATION SERVICES, INC. FOR PS.NET PUBLIC
SAFETY SOFTWARE SYSTEM SUPPORT SERVICES IN THE AMOUNT
OF $33,757
Recommendation: Approve
SUMMARY
The City has a Professional Services Agreement (“Agreement) with Executive Information
Services (“EIS”) for the PS.NET Public Safety System Support Project, and the current
agreement will expire on June 30, 2020. It is recommended that the City Council approve,
authorize, and direct the City Manager to execute an amendment to the Professional
Services Agreement with EIS in the amount of $33,757, which entails no increase from FY
2019-20.
DISCUSSION
Since 2003, the City has had an Agreement with EIS for public safety software system
support services. EIS has the proprietary rights/ownership to the law enforcement safety
software programs used by the Arcadia Police Department (the “Department”). The
software programs include: Law Records Management, Computer Assisted Dispatch
(“CAD”), Report Writing, Mobile Digital Communications, Los Angeles County Interface,
and a Customer Service Portal for submitting crime reports online. All these software
programs are used in the Department’s daily operation of data management.
EIS has communicated that there will no cost increase for FY 2020-21; therefore, the cost
remains $33,757. Over the years, EIS has had a good relationship with the Department
and has been accommodating to the Department’s needs and requirements. Therefore, it
is recommended that the City Council extend the Agreement with EIS for one year.
Professional Services Agreement Amendment
for Public Safety Software Support Services
June 16, 2020
Page 2 of 2
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”), based on Section 15061(b)(3) of the CEQA Guidelines, as it can
be seen with certainty that it will have no impact on the environment. Thus, this matter
is exempt under CEQA.
FISCAL IMPACT
For the term of the Agreement, the fee for public safety software system support services
will be $33,757. The amount has been budgeted in the City’s FY 2020-21 Operating
Budget.
RECOMMENDATION
It is recommended that the City Council determine that this project is exempt under the
California Environmental Quality Act (“CEQA”); and approve, authorize, and direct the
City Manager to execute an amendment to the Professional Services Agreement with
Executive Information Services, Inc. for PS.NET public safety software system support
services in the amount of $33,757.
Attachment: Proposed Amendment No. 17 to Professional Services Agreement
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AMENDMENT NO. 17 TO THE PROFESSIONAL SERVICES
AGREEMENT FOR PSNET PUBLIC SAFETY SYSTEM PROJECT WITH EXECUTIVE
INFORMATION SERVICES, INC.
This Amendment No. 17 (“Amendment No. 16”) is hereby entered into by and
between the City of Arcadia, a charter city organized under the Constitution and laws of
the State of California, and Executive Information Services, Inc. a Nevada Corporation,
with respect to that certain Professional Services Agreement between the parties dated
July 13, 2004 (the “Agreement”), as amended by Amendment No. 1, dated October 4,
2005, as further amended by Amendment No. 2, dated August 8, 2006, as further
amended by Amendment No. 3, dated June 12, 2007, as further amended by
Amendment No. 4, dated June 17, 2008, as further amended by Amendment No. 5,
dated June 16, 2009, as further amended by Amendment No. 6, dated December 13,
2010, as further amended by Amendment No. 7, dated June 29, 2011, as further
amended by Amendment No. 8, dated June 27, 2012, as further amended by
Amendment No. 9, dated July 24, 2013, as further amended by Amendment No. 10,
dated July 9, 2014, as further amended by Amendment No. 11, dated July 8, 2015, as
further amended by Amendment No. 12, dated August 26, 2015, as further amended by
Amendment No. 13, dated July 27, 2016, as further amended by Amendment No. 14,
dated July 5, 2017, as further amended by Amendment No. 15, dated June 20, 2018,
and as further amended by Amendment No. 16, dated July 10, 2019.
The Parties agree as follows:
1. Section 3.1.2 of the Agreement, the Term is amended by extending the term from
July 1, 2020, through June 30, 2021 (the “Extended Term”).
2. Section 3.3.1 of the Agreement, the Compensation is amended for the Extended
Term as referenced in the attached Exhibit “C”.
2. All of the remaining terms and provisions of the Agreement are hereby
reaffirmed.
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In witness whereof the parties have executed this Amendment No. 17 on the
date set forth below.
CITY OF ARCADIA EXECUTIVE INFORMATION SERVICES,
INC.
____________________________
Dominic Lazzaretto David Hieb
City Manager Vice President, Client Services
Date: ______________________ Date: _______________________
ATTEST:
___________________________ ____________________________
City Clerk Justin Davis
Vice President, Research &
Development
APPROVED AS TO FORM: Date: _______________________
CONCUR:
___________________________
Stephen P. Deitsch
City Attorney
____________________________
Robert Guthrie
Chief of Police
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Exhibit "C"
COMPENSATION
The Agreement is amended to provide that the total compensation for the Extended
Term from July 1, 2020, through June 30, 2021, shall not exceed Thirty-Three
Thousand Seven Hundred Fifty-Seven Dollars ($33,757.00), as referenced in the
attached support services letter dated May 20, 2020.
May 20, 2020
Arcadia Police Department
Attention: Audree Luevano
250 West Huntington Drive
Arcadia, CA 91066
Dear Ms. Luevano:
This letter is to confirm that our support rate for the 2020-21 support year will remain
$33,757.00.
Thank you for your continued support and we look forward to working with you in the
coming year. If you have any questions about the support plans or would like to discuss
other support options, please feel free to contact us.
Best regards,
David Hieb
VP Client Services
Executive Information Services, Inc.
1396 NE 20th Ave., Suite 100
Ocala, FL 34470
Tel: 352-236-4500
Fax: 209-370-9921