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ORIGINAL
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CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND -DATE.
This Agreement is made and entered into this day of t) U 2004 by
and between the City of Arcadia, a municipal organization organized under the laws of the State
of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 -6021 ( "City ") and GeoScience Support Services, Inc., a California S
Corporation with its principal place of business at 1326 Monte Vista Ave., Upland, CA 91786
( "Consultant "). City and Consultant are sometimes individually referred to as "Party" and
collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing Professional Consulting
and Engineering services to public clients, is licensed in the State of California, and is familiar
with the plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the East Raymond Basin
Water Resources Plan project ( "Project') as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional Consulting and Engineering consulting
services necessary for the Project ( "Services "). The Services are more particularly described in
Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject
to, and performed in accordance with, this Agreement, the exhibits attached hereto and
incorporated herein by reference, and all applicable local, state and federal laws, rules and
regulations.
3.1.2 Tenn. The term of this Agreement shall be from date of execution to
February 28, 2005, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines.
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3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon written approval of City. In the event that City and Consultant
cannot agree as to the substitution of key personnel, City shall be entitled to terminate this
Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Dennis E. Williams, President.
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3.2.5 City's Representative. The City hereby designates Pat Malloy, Public
Works Services Director, or his or her designee, to act as its representative for the performance
of this Agreement ( "City's Representative "). City's Representative shall have the power to act
on behalf of the City for all purposes under this Contract. Consultant shall not accept direction
or orders from any person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Dennis E.
Williams, President, or his or her designee, to act as its representative for the performance of this
Agreement ( "Consultant's Representative "). Consultant's Representative shall have full
authority to represent and act on behalf of the Consultant for all purposes under this Agreement.
The Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.8 Standard of Care, Performance of Employees. Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to
them. Finally, Consultant represents that it, its employees and subcontractors have all licenses,
permits, qualifications and approvals of whatever nature that are legally required to perform the
Services, including a City Business License, and that such licenses and approvals shall be
maintained throughout the term of this Agreement. As provided for in the indemnification
provisions of this Agreement, Consultant shall perform, at its own cost and expense and without
reimbursement from the City, any services necessary to correct errors or omissions which are
caused by the Consultant's failure to comply with the standard of care provided for herein. Any
employee of the Consultant or its sub - consultants who is determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat
to the safety of persons or property, or any employee who fails or refuses to perform the Services
in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant
and shall not be re- employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and
in compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal /OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or
regulations.
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3.2. 10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees or subcontractors.
Consultant shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum
levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto);
and (3) Workers' Compensation and Employer's Liability: Workers' Compensation insurance as
required by the State of California and Employer's Liability Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required occurrence limit;
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3)
Workers' Compensation and Employer's Liability: Workers' Compensation limits as required by
the Labor Code of the State of California. Employer's Liability limits of $1,000,000 per accident
for bodily injury or disease.
3.2.10.3 Professional Liability. Consultant shall procure and
maintain, and require its sub - consultants to procure and maintain, for a period of four (4) years
following completion of the Project, errors and omissions liability insurance appropriate to their
profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall
be endorsed to include contractual liability, for losses arising from Consultant's negligence
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
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(A) General Liability. The general liability policy_ shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees; agents and
volunteers shall be covered as additional insured with respect to the .Work or operations
performed by or on behalf of the Consultant, including materials, parts or equipment furnished in
connection with such work; and (2) the insurance coverage shall be primary insurance as respects
the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall
stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage. Any insurance or self - insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall
not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall
be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, or
canceled except after thirty (30) days prior written notice by mail has been given to the City; and
(B) any failure to comply with reporting or other provisions of the policies, including breaches of
warranties, shall not affect coverage provided to the City, its directors, officials, officers,
employees, agents and volunteers.
3.2.10.5 Separation of Insureds: No Special Limitations. All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self- Insurance Retentions. Any
deductibles or self - insured retentions must be declared to and approved by the City. Consultant
shall agree that, at the option of the City, either: (1) the insurer shall reduce or eliminate such
deductibles or self - insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
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3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in
California, and satisfactory to the City.
3.2.10.8 Verification of Coverage. Consultant shall furnish City
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements for each
insurance policy shall be signed by a person authorized by that insurer to bind coverage on its
behalf, and shall be on forms provided by the City if requested. All certificates and
endorsements must be received and approved by the City before work commences. Upon the
request of City, Consultant shall provide to City complete, certified copies of all required
insurance policies in the event of a claim arising from Consultant's services.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall at
all times be in compliance with all applicable local, state and federal laws, rules and regulations,
and shall exercise all necessary precautions for the safety of employees appropriate to the nature
of the work and the conditions under which the work is to be performed. Safety precautions as
applicable shall include, but shall not be limited to: (A) adequate life protection and life saving
equipment and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks,
confined space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent accidents or
injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit "CII attached hereto and incorporated herein by reference. The total compensation
shall not exceed THREE HUNDRED FORTY EIGHT THOUSAND NINE HUNDRED
NINETY -ONE DOLLARS AND NO CENTS ($348,991.00) without written approval of City's
Public Works Services Director. Extra Work may be authorized, as described below, and if
authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and. hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within forty -five (45) days of receiving such
statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless authorized in writing by City.
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3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization
from City's Representative.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
at least seven (7) days before the effective date of such termination. Upon termination,
Consultant shall be compensated only for those services which have been adequately rendered to
City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective Parties at the following address, or at such other
address as the respective Parties may provide in writing for this purpose:
Consultant:
GeoScience Support Services, Inc.
1326 Monte Vista Ave.
Upland, CA 91786
Attn: Dennis E. Williams, President
City:
City of Arcadia
240 West Huntington drive
Arcadia, CA 91066-6021
Attn: Pat Malloy, Public Works Services Director
Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48)
hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownershin of Materials and Confidentiality.
3.5.3.1 Documents & Data: Licensing of Intellectual Property. This
Agreement creates a non - exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in
any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require
all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license
for any Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all Documents &
Data. Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to Consultant by
the City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City's
sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
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3.5.4 Cooperation: Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. If either party commences an action against the other
party, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from the
losing party reasonable attorney's fees and all other costs of such action.
3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to any
negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees,
agents, consultants and contractors to the extent arising out of or caused by the performance of
the Services, the Project or this Agreement, including without limitation the payment of all
consequential damages and reasonable attorneys fees and other related costs and expenses.
Consultant shall defend, at Consultant's own cost, expense and risk, any and all such aforesaid
suits, actions or other legal proceedings of every kind that may be brought or instituted against
City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and
satisfy any judgment, award or decree that may be rendered against City or its directors, officials,
officers, employees, agents or volunteers, in any such suit, action or other legal proceeding.
Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or
volunteers, for any and all legal expenses and costs incurred by each of them in connection
therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify
shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials
officers, employees, agents or volunteers.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the
Parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both Parties.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.10 City's Right to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the Parties.
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3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate; or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.13 Construction, References, Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
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3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non - discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination. Consultant shall also comply with all relevant provisions of City's Minority
Business Enterprise program, Affirmative Action Plan or other related programs or guidelines
currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
CITY OF ARCADIA
By:
William R. Kelly, City Manager
Dated: r✓P 2004
Awl"
� 111 VON!
City Clerk V /
GeoSci p rt ervices, Inc.
By:
Dennis E. Williams, President
APPROVED AS TO FORM: ON
0 �Z O�
Stephen P. Deitsch Departure He Date
City Attorney
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EXHIBIT "All
SCOPE OF SERVICES
Consultant shall provide the following services:
SEE ATTACHED
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23 -Mar-04
PROPOSAL TO PROVIDE PROFESSIONAL ENGINEERING SERVICES
FOR THE EAST RAYMOND BASIN WATER RESOURCES PLAN
I°AARCADIA
CITIES OF ARCADIA AND SIERRA MADRE
MARCH 23, 2004
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Siena Madre
Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
SECTION 3 — WORK PLAN
The tasks to be carried out by the Project Team in developing a Water Resources Plan for the
East Raymond Basin are summarized in the flow diagram below.
Assessment of Basin Wide
Data Collection and Monitoring Program for the
Assessment Raymond Ground Water
Basin (GEOSCIENCE, 2003)
Water Rights Allocation
Strategy
East Raymond Basin
Hydrologic Analysis
Spreading Basin
Optimization Analysis
Extraction Demand
Assessment
East Raymond Basin Safe
Yield Analysis
Conceptual Program and
Project Alternatives
Initial Environmental
Assessment
Economic Base Study
East Raymond Basin Water Resources Plan Report
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan . 23- Mar -04
The responsibilities for each task will be assigned to one of the four Project Team consultants.
In some cases the lead consultant for a particular task will be supported by another Project Team
consultant. Some tasks will be completed jointly. See Table 1 and Figure 3 for a Task Matrix
and Organizational Task Chart respectively, which present the specific responsibilities of each of
the Project Team consultants.
The details of each task are outlined below:
Task 1 Data Collection and Assessment
The Project Team will coordinate with the cities of Sierra Madre and Arcadia, the Los Angeles
County Department of Public Works (LACDPW), and the Program Director, Steve Bucknam, to
collect existing information and data relevant to the proposed East Raymond Basin Study. The
collection effort will include the materials listed in the RFP, as well as significant documents
referenced in those materials (e.g., original design memoranda and reports for Santa Anita Dam
and Santa Anita Debris Basin). Reports by Stetson Engineers and others on potential pipeline
deliveries of water to the cities will be made available for review. Although not explicitly stated
in the RFP, it is assumed that the available reports include information relevant to both
engineering studies and environmental assessments, particularly the reports on Santa Anita Dam
and Santa Anita Debris Basin. The Project Team will also independently contact appropriate
local and state agencies, such as the U.S. Forest Service, the California Geological Survey, and
the State Division of Safety of Dams (DSOD) for clarification and updates on the information
and data presented in the available materials.
Data will be collected from existing sources and reports for evaluation of increasing the recharge
potential or expanding the spreading grounds to match available surface water supplies. The
types of existing data necessary to conduct the assessment include:
• Current and Historical Basin Configuration Maps,
• Maps of Available Land for Basin Expansion
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• Basin Inflow and Out Flow Elevations,
• Basin Inflow and Out Flow Volumes,
• Basin Ground Water Levels,
• Basin Ground Water Level Changes,
• Recharge Source Water Quality,
• Native Ground Water Quality,
• Detailed Lithology for Wells at or near the Spreading Grounds,
• Ground Water Levels for Wells at or near the Spreading Grounds, and
• In -Situ Infiltration Testing.
In addition to the document and data review, the Project Team's data collection and assessment
efforts will include field reconnaissance of the project area and existing facilities. The Project
Team's field observations will provide a more complete understanding of the assets and
constraints associated with the existing conditions, including potential community concerns for
any new facilities construction or modifications to existing facilities. It is envisioned that the key
project professionals will participate in the field reconnaissance to facilitate on -the -spot
discussions of the multi - discipline concerns of the project.
The assessments of available information and data will focus on whether the previous findings:
(1) are based on current conditions; (2) reflect the multi - discipline aspects of the current project
concept; and (3) are relevant for the current project concept. The assessments will also serve to
reconcile differences in the conclusions from the various previous studies.
Task IA Review of Corps 1997 Hydrological Analysis
This task provides for the review of the Corps 1997 Hydrologic Analysis and for the
preparation of a brief summary/description and evaluation of the relevant data.
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Task 1B Ground Water Production Data
Records on the monthly production of wells operated by the Cities of Arcadia and Sierra
Madre are available from the Raymond Basin Geohydrologic Database developed by
GEOSCIENCE for the Baseline Ground Water Assessment for the Raymond Basin. The
data may need to be updated with recent production records.
Task l C and D Compile Spreading Records
Historical LACDPW (Santa Anita) and City (Sierra Madre) spreading operations records will
be collected and assessed to evaluate existing and future recharge potential of the respective
spreading grounds. Most of these data have already been collected by GEOSCIENCE for the
Baseline Assessment of the Raymond Basin. Other operational data may need to be
obtained.
Task lE and F Review of LACDPW Reports and Records
This task provides for the review of Los Angeles LACDPW Department of Public Works
(LACDPW) reports on the Santa Anita spreading ground, including the 1998 assessment by
Camp Dresser McKee titled "Ground Water Recharge and Grounds Planning and
Assessment ", 1992 investigation by the LACDPW titled "Santa Anita Spreading Grounds
Modification Supplementary Subsurface Investigation" and the 1999 GEOSCIENCE study
on water infrastructure restoration and the potential additional surface water yield of the
Santa Anita watershed. Of particular concern is the difference between the findings of these
reports. The comparison of these studies will be performed by URS, independent from the
team lead and one of the studies' authors, GEOSCIENCE, to ensure objectivity in the review
and conclusions.
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Task lG Review of Corps Preliminary Restoration Plan
This task provides for the review of the ACOE Preliminary Restoration Plan (PRP) report
and the preparation of a brief summary /description and evaluation of the relevant data. The
Project Team is familiar with streambed restoration plans and both in stream and off stream
recharge enhancements. Although the PRP recommended terminating the proposed project,
the Project Team will extract any significant information that may be useful for this study.
Task lH Review of Relevant Raymond Basin Reports
This task provides for the review of East and West Raymond Basins reports and studies by
the Raymond Basin Management Board and the preparation of a brief summary /description
and evaluation of the relevant data. This will include the recent Baseline Ground Water
Assessment of the Raymond Basin ( GEOSCIENCE, 2003), which also contains a listing of
documents relating to the Raymond Basin.
Task 1I Streamflow Records from LACDPW
This task provides for the collection and review of streamflow records from the LACDPW.
In addition, the task will provide for preparation of a brief summary /description and
evaluation of the relevant data. GEOSCIENCE will prepare a compilation of the references.
Task 1 Deliverable: Listing, Compilation and Annotation of Reference Documents
Task 2 Collaboration with Raymond Basin Management Board
The Project Team will meet together with the Cities of Arcadia and Sierra Madre, and the
RBMB to discuss the findings of the Baseline Ground Water Assessment of the Raymond Basin
(Phase I) and ground water modeling (Phase II) carried out by GEOSCIENCE. The Project
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Team already has an established working relationship with the RBMB which will assist in
effective communication.
Task 2 Deliverable: Consultation with Cities and the RBMB
Task 3 Water Rights Allocation Strategy
Using Stetson's extensive knowledge and experience in water rights and adjudication issues in
the Raymond Basin and Main San Gabriel Basin, a Water Rights Strategy will be proposed.
Opportunities such as leasing, storage and exchanges to optimize available water rights and
reduce demand for treated imported water will be identified. The Project Team, and in particular
Stetson will also review information compiled by the Cities of Arcadia and Sierra Madre
regarding their relative surface water and ground water rights and work with the cities to develop
a satisfactory water rights allocated.
Task 3 Deliverable: Summary Memorandum on Proposed Water Rights Allocation
Task 4 East Raymond Basin Watershed Hydrologic Analysis
This task provides for updating the surface water hydrology for the watersheds tributary to the
East Raymond Ground Water Basin (ERB), otherwise referred to as the Santa Anita Subarea.
The most significant watersheds that deliver surface flows to the ERB are the Little Santa Anita
(1,777 acres) and Santa Anita drainage (6,905 acres) areas. The Sierra Madre and Santa Anita
Dams control these drainage areas to limited degrees, respectively. The LACDPW has recorded
surface runoff from these watersheds through the use of stream gaging stations for many years.
In addition to these two watersheds, five additional less significant watersheds totaling
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approximately 2,000 acres also deliver surface runoff to the ERB. These five watersheds,
however, are not provided with streamflow gaging stations.
This task also provides for performing reservoir and stream routing studies to estimate the
surface flows that can be delivered and/or diverted to the Sierra Madre and Santa Anita
Spreading Grounds. These routing studies will consider the various operating scenarios that
must be evaluated to optimize the potential recharge to the ERB such as the operation of Santa
Anita Dam and the Santa Anita Debris Dam, as they may be affected by future dam safety
modification alternatives.
Although Van Dell will take the lead for this task, Stetson also has extensive experience with
watershed hydrological analysis and has access to records developed by the RBMB and the
LACDPW. Stetson will provide peer review for work conducted by Van Dell and provide input
on the critical conclusions that will be developed in this task.
The work subtasks anticipated to update the surface water hydrology and perform reservoir and
stream routing studies are as follows:
Task 4A Update Surface Water Hydrology
Task 4A.1 Develop and Process Average Annual Hydrologic Runoff Simulation Model
This subtask will utilize the average annual precipitation data obtained in Task 1 as input to a
runoff simulation model such as HEC- 1 or the Storm Water Management Model (SWMM).
This hydrologic model will be calibrated with gaged runoff data obtained from both Little
Santa Anita (Sierra Madre drainage) and Santa Anita watersheds to adjust the watershed loss
parameters such that the predicted runoff approximates the measured runoff from these
watersheds. The calibrated model will then be applied to the five ungaged watersheds to
estimate their average annual runoff hydrographs. This approach assumes that the watershed
losses will be similar in adjacent watersheds. It is not intended to compute the runoff from
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the developed areas below the mountain watersheds due to the greater. imperviousness of
these areas and because of the existence of the storm drains and channels that prevent
infiltration into the ERB aquifer.
In order to generate the average annual runoff hydrographs for each of the watersheds
contributing to the ERB, the average annual precipitation (basin inflow) must be obtained or
estimated. Since the average annual inflows to the Little Santa Anita and the Santa Anita
watersheds have been published in previous reports, it has been assumed that the point
rainfall data is also available in either the LACDPW or the ACOE files. The average annual
rainfall data for either the calendar or water year can be computed by summing the historical
data available for each month of the year for each year of recorded data and then dividing by
the number of years of data. It is assumed that the duration of the rainfall data will be
sufficiently small (either hourly or at least daily) so that a reasonable rainfall hydrograph
(rainfall depths as a function of time) can be developed as input to the runoff simulation
model. The runoff simulation model to be utilized in this study will be dependent upon the
size of the precipitation input data file that can be accommodated. We will evaluate both of
the HEC -1 and the SWMM models for computation of runoff and for flood routing
computations. Having selected the appropriate model, it will be processed initially for
calibration of watershed losses such that the computed runoff matches the stream gaged
runoff for both the Little Santa Anita and the Santa Anita watersheds. Once this task has
been completed, the calibrated model will be applied to the remaining five ungaged
watersheds to estimate the average annual runoff hydrographs. It is proposed to compute the
basin inflows at specific flow concentration points where volumes may be detained or
diverted such as at the Sierra Madre and Santa Anita Dams, the Santa Anita Diversion
Structure, the Santa Anita Debris Basin, etc. Average annual runoff hydrographs computed
at these locations can then be appropriately input to the flood routing model for analysis of
flows that may be available for ground water recharge.
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Task 4A.2 Summarize the average annual runoff hydrographs and average
annual runoff measured and computed for the watersheds tributary
to the ERB
This subtask will provide plots of the average annual runoff hydrographs and a tabulation of
the estimated and measured average annual runoff from the seven watersheds in acre -feet.
Note that the average annual runoff hydrographs have not been routed through reservoirs,
stream channels, diversion structures, etc. to predict the volumes of annual runoff that may
be available for ground water recharge.
Task 4A.3 Estimate the Long Term Base Flow to the East Raymond Basin
GEOSCIENCE will estimate the long term base flow of the ERB using the hydrologic tools
developed in constructing the Raymond Basin ground water flow model. In particular, the
Hydrological Simulation Program — Fortran (HSPF; EPA, 1997) model will be utilized to
determine the base flow component of streamflow.
Task 4B Reservoir and Stream Routing Studies
Task 4B.1 Routing Model of the Santa Anita Watershed
This subtask will involve the development and processing of either the HEC -1 or SWMM
runoff simulation and flood routing model. At this point in the study, it will be necessary to
identify the probable operation scenarios for evaluation to determine the most effective or
optimum basin management practice. The selected model will consider the effects of the
various structures in the watersheds including the debris basins and dams (Bailey Debris
Basin, Sierra Madre Dam, Santa Anita Dam, Santa Anita Diversion Structure and pipeline,
Santa Anita Debris Basin, Sierra Madre tunnel flows and related piping, and the possible
construction of the San Gabriel Valley Water District pipeline).
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In addition, this task will rely on the field reconnaissance conducted in Task 1 of the Sierra
Madre Spreading Basin sites, natural drainage areas and lined channels upstream of the
Siena Madre spreading grounds, the Santa Anita spreading basin site, and the area
downstream of the Santa Anita spreading basin. During the field reconnaissance the sites
will bee examined for possible expansion and areas within Santa Anita debris basin for
possible expansion.
The following operational scenarios in the Santa Anita watershed will be evaluated:
Scenario 1:
- Santa Anita Dam is fully rehabilitated and will store the maximum runoff volume for
ground water recharge.
- Santa Anita Diversion Works provides the agreed upon flow to the Sierra Madre
Spreading Grounds.
- Santa Anita Debris Dam is rehabilitated and will store the maximum volume for
ground water recharge.
• Scenario 2:
Santa Anita Dam is partially rehabilitated and will store the maximum runoff volume
for ground water recharge.
Santa Anita Diversion Works provides agreed on flow to Siena Madre Spreading
Grounds.
- Santa Anita Debris Basin is rehabilitated and will store the maximum volume for
ground water recharge.
• Scenario 3:
- Santa Anita Dam is not rehabilitated and will store no runoff for ground water
recharge.
- Santa Anita Diversion Works provides the agreed upon flow to the Sierra Madre
Spreading Grounds.
- Santa Anita Debris Basin is fully rehabilitated and will store the maximum volume
for ground water recharge.
• Scenarios 4,5 and 6:
- Santa Anita Dam conditions are the same as Scenarios 1, 2 and 3.
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- Santa Anita Diversion Works conditions are the same as Scenarios 1, 2 and 3.
- Santa Anita Debris Basin is not rehabilitated and will store no runoff for ground water
recharge for each of the three scenarios.
Scenarios 7, 8 and 9:
- Santa Anita Dam conditions are the same as Scenarios 1, 2 and 3.
- Santa Anita Diversion Works conditions are the same as Scenarios 1, 2 and 3.
- Santa Anita Debris Basin is not rehabilitated and a berm is installed upstream of the
dam to store some water for ground water recharge.
• Scenarios 10.through 18:
- Santa Anita Dam conditions are the same as Scenarios 1, 2 and 3.
- Santa Anita Diversion Works conditions are the same as Scenarios 1, 2 and 3.
- Santa Anita Debris Basin conditions are the same as Scenarios 1, 2 and 3.
- San Gabriel Valley Water District pipeline is constructed and delivers a portion of its
capacity to the Santa Anita Spreading Grounds for each of the three scenarios.
Task 413.2 Routing Model of the Little Santa Anita (Sierra Madre) Watershed
This subtask will involve the development and processing of either a HEC -1 or SWMM
simulation and flood routing model that will consider the following operational scenarios in
the Little Santa Anita (Sierra Madre) watershed:
• Scenario 1:
- The Sierra Madre East Tunnel is not rehabilitated and delivers no water for ground
water recharge.
- Santa Anita Diversion Works provides the agreed upon flow to the Sierra Madre
Spreading Grounds.
• Scenario 2:
- The Sierra Madre East Tunnel is rehabilitated and delivers its full yield for ground
water recharge. (While it is expected that this option is unlikely, it is proposed for
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
evaluation purposes in order to provide a thorough assessment of optimum ground
water management strategies.)
- Santa Anita Diversion Works provides the agreed upon flow to the Sierra Madre
Spreading Grounds.
• Scenarios 3 and 4:
- Siena Madre East Tunnel conditions are the same as Scenarios 1 and 2.
- Santa Anita Diversion Works conditions are the same as Scenarios 1 and 2.
- San Gabriel Valley Water District pipeline is constructed and delivers a portion of its
capacity to the Sierra Madre Spreading Grounds for each of the two scenarios.
Task 4C Assessment of Leakage from ERB to Main San Gabriel Basin Across
Raymond Fault
Based on calibrated hydraulic conductivity and gradient values obtained from a calibrated
model of the Raymond Basin and the fault separating it from the Main San Gabriel Basin, an
assessment of the amount of leakage (or underflow) occurring from the ERB into the Main
San Gabriel Basin will be made. Spillover from the ERB into the Main San Gabriel Basin
during periods of high ground water levels will also be quantified. Additional methods such
as underflow calculations through the cross - sectional area of the fault will be used to support
the assessment.
Task 4 Deliverable: Summary Memorandum on Hydrological Analysis, including Documenting
the Routing and Underflow Assessment Activities
Task 5 Spreading Basin Optimization Analysis
This task will be conducted simultaneously with Task 4, and will provide for evaluation of the
existing Santa Anita and Sierra Madre spreading basins through a review of LACDPW
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enhancement plans. The LACDPW plans to enhance the Santa Anita Spreading grounds will be
reviewed in light of findings from the Task 4 Hydrologic Analysis and the infiltration capacity of
the native soils. In particular, the Project Team will review the applicability of the planned
enhancements with respect to the seasonal volume of water available through alternative dam
and debris basin modifications. The infiltration capacity of the spreading grounds will be
evaluated from historical operations data (Tasks 1C, D and IE), existing data (Task 513), and/or
in -situ testing (Tasks 5C and 5E), as necessary.
Task 5A Review and Evaluate Existing LACDPW Enhancement Plan for
Applicability
Through a review of County enhancement plans, the needs for enhancements can be balanced
with the available seasonal and/or stored flows from the Santa Anita Creek watershed. The
County plans to enhance the Santa Anita Spreading Grounds will be reviewed in light of
findings from the Task 4 Hydrologic Analysis and the infiltration capacity of the native soils.
In particular, the team will review the applicability of the planned enhancements with respect
to the seasonal volume of water available through alternative dam and debris basin
modifications and/or the availability of water from other sources. The infiltration capacity of
the spreading grounds will be evaluated from historical operations data (Tasks 1C and IE),
existing data (Task 5B), and/or in -situ testing (Tasks 5C and 5D), as necessary.
This task will include the following:
• Comparison of average annual surface water available to the spreading grounds for each
of the modification alternatives at the Santa Anita Dam and Santa Anita Debris Basin.
• Evaluation of potential availability of imported water from Stetson's previous studies
investigating the viability of extending San Gabriel Valley Municipal Water District's
Devil Canyon -Azusa pipeline to the Raymond Basin to provide a source of untreated,
imported water.
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• Evaluation of sediment control impacts, sediment control requirements and
recommended sediment control facility for each of the modification alternatives at the
Santa Anita Dam and Sant i Anita Debris Basin for delivery of available surface water.
Evaluation of existing Santa Anita and Sierra Madre spreading basin capacities.
• Evaluation of modifications to Santa Anita and Sierra Madre spreading basins to
improve /increase capacity :including:
- Improvements to existing basin inverts;
- Improvements to maintenance and operations;
- Reconfiguration of existing basins; and
- Expansion of exisiling basins.
Task 5B Desk Study Ground Water Infiltration Analysis
As part of Task 1, soil boring and existing infiltration data will be reviewed to evaluate peak
infiltration volume at the existing and enhanced spreading areas. These findings will be
incorporated into Task 5. The: primary sources of existing data will come from the 1998
Camp Dresser McKee's "Ground Water Recharge and Grounds Planning and Assessment ",
and the 1992 geotechnical investigations by the LACDPW (Santa Anita Spreading Grounds
Modification Supplementary Subsurface Investigation). Supplementary data will include
other available recent investigations, boring, and testing performed by LACDPW. If
necessary, infiltration data will be supplemented through in -situ testing conducted in Tasks
5C.
Task 5C In -Situ Field Hydr=ologic Testing of Santa Anita Spreading Grounds, If
Necessary
If existing data cannot be used to evaluate the infiltration capacity of soils at the Santa Anita
Spreading Grounds, in -situ testing can be conducted. Testing results will be incorporated in
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Task 5B. Typical methodologies for in -situ testing of spreading grounds are basin -scale
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testing or infiltrometer testing. Given the geologic/hydrogeologic setting of the Santa Anita
Spreading Grounds site, and the historic relatively satisfactory performance of the spreading
grounds for ground water recharge, we have assumed that the smaller scale infiltrometer
testing methodology, rather than full -scale basin testing, will provide adequate data for the
ultimate evaluation of the infiltration capacity at the existing/enhanced spreading grounds.
Infiltrometer testing will be conducted using 24 -inch single -ring infiltrometers. Testing will
be conducted in an upper, middle, and lower basin of the existing spreading grounds to
observe in infiltration capacity changes with distance along the wash. Testing will also be
conducted at other sites being considered for enhancement/expansion of the spreading
grounds. Testing results will be incorporated in Task 5B. Infiltration testing will include up
to 2 tests per basin or planned basin, with each test utilizing approximately 100 gallons of
water. The average rate of the tests will be used as the infiltration rate.
Infiltration testing with single ring infiltrometers will be conducted using a falling -head test
method developed by Dr. Herman Bouwer (1997). The test method utilizes a 2 -foot diameter
ring embedded 2 to 5 cm into the surface sediment. The ring will be filled with 15 cm of
water and refilled after the water level has dropped 5 cm. This procedure is continued until
the ring has been refilled 10 times or until six hours has passed. Recharge of the last
infiltration step will provide an infiltration rate influenced by both vertical and horizontal
infiltration. Following the test, an excavation is made by hand to measure the lateral
infiltration of the wetting front, which is then used with the combined infiltrated to calculate
vertical infiltration rate.
Task 5D In -Situ Field Hydrologic Testing Of Sierra Madre Spreading Grounds, If
Necessary
If necessary, in -situ testing of the Sierra Madre Spreading ground can be conducted in a
similar manner as described in Task 5C for the Santa Anita Spreading Grounds. Testing in
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the Sierra Madre basins can be conducted without interruption the City's recharge operations.
Testing results will be incorporated in Task 513.
Task 5E Identify Optional Enhancement Projects
From the assessment of existing records, in -situ testing, current basin configurations, and
existing enhancement/expansion plans, the team will identify optional enhancement and
expansion projects for the Santa Anita and Sierra Madre spreading grounds. These identified
enhancements will be presented as a way to maximize the utilization of available source
water with both existing and potential future modifications to upstream dams and debris
basins. Such enhancements may range from management of source waters, to increased
spreading basin areas, to enhanced spreading basin infiltration techniques, to the operation
and management of the spreading basins.
Task S Deliverable: Summary Memorandum on Spreading Basin Optimization Analysis and
Recommended Enhancements
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Task 6 Projected Extraction Demands
Task 6A Projected Extraction Demands for Cities of Arcadia and Sierra Madre
(20 Year Projection)
Utilizing Stetson's experience with the development of water system master plans, the
provisions of urban water management plans and Assembly Bill 223 (proof of future
availability of water supply), the Project Team will determine the Cities of Arcadia and
Sierra Madre's 20 -year projected extraction demands. These projections will be analyzed
taking into account each city's Urban Water Management Plan filed with the Department of
Water Resources in 2000. The City of Arcadia's Water Master Plan for 2001 and the City of
Sierra Madre's Water System Program Plan for 2003 will also be used as reference.
Task 6B Evaluate Opportunities for Water Exchanges, Banking and Storage Credits
The possibility of water exchanges and banking within the ERB will be evaluated should
there be a surplus of water in the basin due to potential storage enhancements. Also the
opportunity to utilize storage credits in the West Raymond Basin will be examined. The
projections will include ground water management methods to minimize increased spillover
from the ERB to the Main San Gabriel Basin.
Task 6 Deliverable: Summary Memorandum on Projected Extraction Demands
Task 7 East Raymond Basin Safe Yield Analysis
The maximum quantity of water that is available from a ground water resource area on a
perennial basis is limited by the possible deleterious side effects that can be caused by both
pumping and operation of wells within the basin. In order to estimate the amount of ground
water development possible in the ERB, several methods of calculating Safe Yield will be
applied, if feasible. Each method in itself represents a fairly independent approach from the
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other methods thereby resulting in a cross check on the final Safe Yield estimate. These methods
are:
• Equation of Hydrologic Equilibrium - Water Budget
• Ground Water Underflow Calculation - Darcian Flow
• Method of Zero Net Draft
• Calibrated Ground Water Flow Model
GEOSCIENCE's knowledge and experience in the Raymond Basin, together with the results
from Task 4 and 5 (which may allow for the addition of up to 5,000 acre -ft/yr water into the
basin) will be utilized in re- evaluating the Safe Yield of the ERB. Based on the outcome of the
Safe Yield analysis, the possibility of adjusting the Cities of Arcadia and Santa Anita's decreed
water rights will be evaluated together with the RBMB.
Task 7 Deliverable: Summary Memorandum on Determination of Safe Yield
Task S Conceptual Program and Project Alternatives
It is understood that the seismic performance of the concrete arch of Santa Anita Dam does not
meet current safety criteria, nor that the spillway has adequate capacity to pass the design flood.
It is further understood that LACDPW has determined that it would not be cost - effective to
rehabilitate the dam to continue its historic operations. Instead, the County has developed three
alternatives that would result in a permanent lowering of the reservoir water surface and a
reduction or elimination of the water storage capacity of the reservoir. The three alternatives
have different implications with respect to the hydrology of the Santa Anita watershed, and the
available surface water for groundwater recharge.
The seismic performance of the earth embankment of Santa Anita Debris Basin has been shown
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to be satisfactory. However, the DSOD is concerned about lateral spreading of the
over - the - embankment spillway for the dam, and its ability to pass flood flows following a major
earthquake, as well as the seismic structural stability of the intake tower. The LACDPW has
developed two alternatives for the future of this project: (1) reconstruct the spillway on the left
abutment of the dam, which is a bedrock ridge; and (2) reinforce the structural elements of the
project (spillway and intake tower) to withstand the design seismic loads, but without water
conservation. These alternatives shall be evaluated with respect to their potential to increase
water conservation efficiencies.
Task 8A Develop Conceptual Program and Project Alternatives for Enhanced
Spreading Operations
The technical issues most likely to control project feasibility are the hydrologic yield of the
watershed (Task 4), the safe yield of the basin (Task 7) and the environmental concerns,
including community concerns (Task 9). On the basis of the project goals, and taking into
account constraints to project development identified in the previous tasks as well as Tasks 9
and 10 (environmental assessments and costibenefit analyses), the Project Team will:
(1) develop cost and non -cost criteria for evaluating the feasibility of various combinations of
project alternatives, and (2) evaluate and compare various combinations of project
alternatives, including new construction and modifications to existing facilities, to identify
the optimal combination to achieve the project goals. A "rating and ranking" matrix will be
constructed to facilitate a semi - quantitative comparison of alternative features against project
criteria., The structured matrix will also provide a means for identifying "fatal flaws" relative
to the development of any of the alternatives, as well as a "preferred" alternative. The matrix
will also facilitate the identification of data needs relative to preliminary and final design,
and an analysis of the sensitivity of the alternatives ranking to different assumptions. Finally,
the matrix will provide a concise format for documenting the evaluation and ranking process.
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The matrix will be submitted to the Stakeholder Advisory Committee (SAC) for review and
comments, and these comments will be incorporated into the final project descriptions.
This work effort will be performed by Stetson staff with support from the Project Team.
Task 8B Develop Project Scope
This task provides for preparation of project scope, extent, location, conceptual level cost
estimates and life cycle operations and cost projections for the conceptual program and
project alternatives prepared in Task 8A. This task will include the amount of enhanced
water storage available for each altemative.
This work effort will be performed jointly by Stetson, Van Dell and URS with support from
the GEOSCIENCE.
Task 8C Develop Conceptual Sketches
This task will provide for the preparation of sketches /exhibits for the project alternatives and
will include the following:
• Vicinity Map
• Location Maps
• Existing Facilities
• Modified diversion structure
• Spreading ground enhancements
• Other proposed physical improvements
For the purpose of the proposal it is estimated that 30 Exhibits /Sketches will be provided as
follows:
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23 -Mar-04
1 x Vicinity Map (8 Yz "x 11 ")
1 x Hydrology Map (18" x 24 ")
2 x Flood Routing Schematic (11" x 17 ")
2 x Location Maps (11" x 17")
24 x Facility modifications sketches (11 "x 17 ")
The facility modification sketches will be packaged together for the various program
alternatives.
This work effort will be performed by Van Dell staff with support from the Project Team.
Task 8D Evaluate LACDPW Projects for Rehabilitation of Santa Anita Dam and
Debris Basin
Evaluate and include LACDPW projects for the Rehabilitation of Santa Anita Dam and
Debris Basin. This task will provide for project scope, extent, location, conceptual level cost
estimates and life cycle operation cost projections.
This work effort will be performed by URS staff with support from the Project Team.
Task 8E Identification of Other Projects
Identity any other projects which could potentially enhance the City of Sierra Madre ability
to increase spreading and extraction potential including water exchange projects, installation
of barrier or injection walls, import transmission main(s) and any other similar projects. This
task will provide for the preparation of a list and description of project alternatives. The
project effort will include the following:
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
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Proposal to Provide. Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
• Prepare list and description of project alternatives.
• Review list and descriptions with Project Team and incorporate comments
• Finalize list and description of alternatives and submit to SAC for review and comments.
Incorporate SAC comments into project descriptions.
This work effort will be performed by Stetson staff with support from the Project Team.
Task 8E Develop Conceptual Level Cost Estimates and Life Cycle Operation Costs
This task provides for preparation of project scope, extent, location, conceptual level cost
estimate and life cycle operation cost projections for the conceptual program and project
alternatives prepared in Task 8e. This task will include the amount of enhancement water
storage or impact for each alternative.
This work effort will be performed jointly by URS and Van Dell staff with support from the
Project Team.
Task 8 Deliverable: Summary Memorandum on Program and Project Alternatives
Task 9 Initial Environmental Assessment
As part of the "normal" course of alternatives development, comments will be made regarding the
environmental and community issues associated with each alternative. Such comments will be
based on: (1) the environmental topics listed in the suggested Environmental Checklist form
(Appendix G, State CEQA Guidelines); (2) the topics required for evaluation under NEPA; and
(3) the Project Team's general experience with similar types of projects in similar physical and
community settings. The ongoing interaction between the technical and environmental
professionals will facilitate early elimination of alternatives from further consideration based on
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23 -Mar-04
difficult and potentially time - consuming environmental concerns, thus allowing the team to better
focus on the most feasible alternatives.
An Initial Environmental Assessment (Initial Study) Checklist will be prepared for the "preferred"
alternative in accordance with the California Environmental Quality Act (CEQA) and National
Environmental Policy Act (NEPA). The City of Arcadia will serve as the lead agency under CEQA
and the US Environmental Protection Agency ( USEPA) will serve as the lead federal agency. The
Initial Study will consider the environmental topics listed in the suggested Environmental Checklist
form (Appendix G, State CEQA Guidelines) and those topics required for evaluation under NEPA,
and will briefly analyze the potentially significant environmental effects of the project. It is
assumed that identified significant effects would be mitigated to a less - than- significant level through
mitigation measures or revisions in the project description. Accordingly, the appropriate form of
environmental documentation for the project will be a joint Initial Study/Environmental Assessment
(IS/EA), leading to preparation of a Mitigated Negative Declaration/Finding of No Significant
Impact (MND/FONSI).
The City of Arcadia and USEPA will make a final determination on the form of the final
environmental document after reviewing the IS/EA. In the event an Environmental Impact Report
(EIR) or Environmental Impact Statement (EIS) is required, we will provide the City with a revised
scope of work and cost estimate.
Task 9A Preparation of the Draft IS /EA
The IS /EA effort is focused on review of existing information and sufficient environmental
analysis to make a preliminary determination with regard to potentially significant
environmental effects of the "preferred" project. The IS/EA will consist of a completed
Environmental Checklist for the project, along with brief qualitative discussions of each
environmental topic addressed therein, explaining the basis for the determinations indicated in
the Checklist. Screening -level quantitative analyses (e.g., biological resources, cultural
resources, water resources, air quality, noise impacts) will be provided as needed. The
GEOSCIENCE Support Services, Inc.
23
of Arcadia and Sierra Madre
0
Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
preparation of stand -alone technical reports is assumed to be unnecessary, given the scope of
project activities known at this time. In the event such studies are found to be necessary, we
will provide the City with a revised scope of work and cost estimate under separate cover.
The following steps will be completed in support of the Draft IS/EA:
• Summary of Informational Needs - review existing information and data regarding the
project, including information and data developed during the course of the study.
Information and data of interest to facilitate the preparation of the environmental
document includes: project concept drawings, draft specifications, background studies,
and construction- related information (such as the anticipated construction schedule,
phasing, type of equipment to be used, etc.). We assume all necessary project description
information will be collected as part of the Task I scope of services, or will be developed
during the course of the study.
• Location Maps — provide a Regional Location map that shows the general location of the
project area within the region, and a Site Plan that shows the proposed location(s)/
alignment(s) of the project.
• Site Reconnaissance — URS will participate in the Task 1 field reconnaissance as well as a
site visit of the preferred alternative sites and adjacent land uses.
• Permit Review - identify the regulatory agencies with jurisdiction over proposed project
development, and the permits that will likely be required to proceed with the project. At this
time, it is anticipated that such agencies and permits will include:
California Division of Fish and Game —Section 1601 Streambed Alteration Permit
Regional Water quality control Board —Section 401 Water Quality Certification
U.S. Army Corps of Engineers —Section 404 Permit or a Nationwide Permit
California Division of Safety of Dams — Dam Alteration Permit
Environmental disciplines that will be addressed in the IS/EA are identified below, along with a
brief summary of issues related to the project:
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
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I. 1. „, •
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
• Aesthetics: The IS/EA will address the change in aesthetics and visual quality from
construction of new facilities and modifications to existing facilities associated with the
preferred alternative, such as clearing and re- grading Santa Anita Debris Basin and
expanding the existing Santa Anita spreading grounds (if part of the "preferred”
alternative). Our effort includes supporting figures, graphics, and up to three photographic
simulations.
• Agricultural/Mineral Resources: The project sites do not appear to fall into any federal or
state farmland designation. No significant impacts are anticipated to agricultural resources.
The existing water storage land uses would continue.
• Air Ouali t : Construction - related air quality impacts would likely be associated with any
new construction or modifications, particularly if grading is required. The air quality
analysis will address potential pollutant emissions related to excavation, grading, and the
import of soil as they relate to federal and state ambient air quality standards. Impacts will
be evaluated in conformance with South Coast Air Quality Management District
(SCAQMD) standards.
• Biological Resources: The biological resources review will include a Natural Diversity
Database search, as well as a field reconnaissance to document potential impacts to plants
and wildlife due to new construction or modifications work. There may also be impacts if
the "preferred" alternative involves changes in existing operations. Mitigation measures
will be provided to address ways to avoid, reduce, and/or minimize potential impacts to
protected species.
• Cultural Resources: The cultural resources review will include an updated CHRIS records
search at a local archaeological resources repository. Less than significant impacts are
anticipated.
• Geology and Soils: The IS /EA will document geotechnical and seismic hazard issues at the
locations of the project facilities.
• Hazards and Hazardous Materials: It is assumed that the proposed project would not involve
the transport, use, or disposal of hazardous materials. However, to confirm the presence,
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
25
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
alignment, and right -of -way requirements of any underground facilities in the project
vicinity, an environmental risk management (e.g. VISTA) database search will be conducted
and the findings summarized in the IS/EA. The analysis will also address the potential for
exposure of hazards to sensitive receptors.
• Hydrology and Water Quality: The project is intended to rehabilitate and expand existing
groundwater replenishment spreading basins, and could lead to an increase in
conservation of local groundwater supplies by increased percolation of local runoff from
the Santa Anita Creek watershed. The project should also reduce the potential for
downstream flooding and damage to riparian habitat adjacent to the creek. Beneficial
impacts are anticipated.
• Land Use and Planning: The Dam and Debris Basin would continue to operate as water
storage facilities; however, the quantity of land used for groundwater spreading would be
expanded. No significant land use impacts are anticipated.
• Noise: Noise impacts associated with construction of new facilities or modifications to
existing facilities will be evaluated regarding their potential significance. Mitigation
measures will be recommended to avoid, reduce, and minimize significant noise exposure.
Typical measures may include restrictions on time and duration for construction, the
installation of noise barriers, and limiting the number of equipment that may operate at any
one time. No significant noise impacts are anticipated from project operation.
• Population and Housing: The project is not anticipated to affect local population and
housing.
• Public Services: The analysis will address potentially adverse impacts on such public
services as fire protection, police protection, schools, parks and other public facilities. No
significant impacts are anticipated.
• Recreation: The analysis will consider the effects of the project to users of local recreational
facilities. No significant impacts are anticipated.
• Traffic: The analysis of traffic impacts will consider the number of construction workers
commuting to the project sites, the number of daily construction truck trips scheduled to
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
26
0
Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
deliver soil and materials, the proximity of sensitive land use receptors, and the change in
Level of Service on the roads being used during construction. Increases in traffic would be
considered a temporary impact, but may trigger the need for mitigation measures. We will
evaluate the extent of the traffic increase and provide recommendations for avoiding,
reducing, and/or minimizing traffic - related congestion to below the level of significance.
Typical measures include restrictions on the time period during which truck traffic is
allowed, and informing neighboring land users of hauling and construction operations.
• Utilities and Service Systems: The project involves modifications and/or expansion of
public water storage facilities and groundwater spreading basins. A records search will be
conducted to confirm no impacts to wastewater treatment facilities, solid waste disposal
facilities, and other electrical, natural gas, or telecom services. Less than significant impacts
are anticipated.
Task 9B Response to City/USEPA Comments and Draft MND
URS will respond to one round of City and USEPA comments on the Draft IS /EA. A Draft
MND will be produced that will consist of the Initial Study and a cover sheet that
summarizes the preliminary determination that the project qualifies for a MND, if this is the
conclusion of the Initial Study analysis.
Task 9C Public Notice and Distribution
Upon approval of the Draft IS /EA by the City and USEPA, URS will publicly notice the Draft
IS/EA by: publishing it in one newspaper of general circulation; posting the public notice at the
City of Arcadia City Hall; filing with the LACDPW Clerk; and making copies available at the
City for public review. A distribution list of responsible and trustee agencies from the City will
be obtained, and up to 10 copies of the Draft IS /EA to the State Clearinghouse and five copies to
the City distributed. The fee for this task includes publication fees in the newspaper identified
above.
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar-04
In addition, URS will attend up to two (2) public meetings or hearings to describe the project
and summarize its potential environmental impacts.
Task 91) Response to Public /Agency Comments
Following the required public /agency review period, URS — in consultation with the City —
respond to comments received on the Draft IS /EA and prepare the Draft Final ISBA. A
mitigation monitoring matrix, as necessary, will be prepared for inclusion in the Draft Final
1S/EA. The estimated effort for Task 9D is provided in the attached budget table; however, the
scope and extent of public and agency review comments cannot be precisely determined prior to
their receipt. If additional effort is required to complete the Draft Final IS/EA, then the City will
be notified, and work only up to the limits of Task 9D budget, pending the City's approval of a
contract modification.
Task 9E Preparation of the Final IS /EA
URS will respond to one round of City and USEPA comments on the Draft Final IS/EA, and
produce a Final ISBA including the MND/FONSI. Upon approval by the City, up to 10 copies
of the Final MND/FONSI will be published and distributed. URS will also prepare and file the
Notice of Determination with the State Clearinghouse and LACDPW Clerk following City
action on the environmental document. The final document text will be provided to the City in
hard copy and, if requested, on CD.
Task 9 Deliverable: Initial Environmental Assessment CEQA; Environmental Assessment NEPA
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
Task 10 Economic Base Study
This task provides for the preparation of an Economic Base Study to ascertain the benefit versus
the cost of the proposed basin optimization programs and projects. The cost of facilities,
preliminary costs of the increased Safe Yield and the existing/future costs associated with
existing sources of supply will be determined. A costibenefit analysis for the increased yield will
also be performed. The Project Team will consult with the cities on the assumptions to be used
for the economic analysis. The evaluation of outside funding sources, including federal funding,
and potentially, the Metropolitan Water District of Southern California will also be included.
The study will ascertain the net present value (NPV) of the cost to produce additional basin yield
in dollars per acre foot (AF) for each conceptual alternatives and cost estimate for Santa Anita
Dam, Santa Anita Debris Basins and proposed water transmission main.
It is anticipated that Stetson will perform the task with support from the Project Team.
Task 10 Deliverable: Summary Memorandum on Economics Base Study
Task 11 East Raymond Basin Water Resources Plan Report
This task provides for the preparation of a Final ERB Water Resources Plan compiled from each
of the tasks outlined in this proposal and their associated memoranda. A Draft Report
(90% completion) will be prepared for review by the Stakeholders Advisory Committee (SAC).
Following two weeks of review by the SAC and incorporation of comments, the Final Draft
Report shall be produced. At this time, any outstanding comments will be addressed and an
additional two weeks will be allowed for final comments from the SAC. Once the final
comments have been reviewed and incorporated, ten (10) copies of the Final Report together
with five electronic copies (PDFs on CD) will be submitted as the final deliverables.
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
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Proposal to Provide Professional Engineering Services for the East Raymond Basin Water Resources Plan 23- Mar -04
The format of the Final Report shall be loose -leaf copies of each memorandum in a three -ring
binder format. A separate Executive Summary document, with conclusions and
recommendations will also be included.
It is expected that monthly meetings to review status and development of the individual task
summary reports will be held together with the SAC. The schedule provided in Section 4
identifies proposed meeting dates, set strategically between tasks to enable efficient project
updates and presentations after completion of each task. It will be the responsibility of the
Project Manager to prepare an agenda and minutes for each meeting.
Task I1 Deliverable: Final Water Resources Plan Report
GEOSCIENCE Support Services, Inc. Cities of Arcadia and Sierra Madre
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0, •
EXHIBIT "B"
SCHEDULE OF SERVICES
INSERT SCHEDULE
LIB
Proposal for
East Ravrnoi
ofesslonal Engineering Sam
Basin Water Resources Plan
ID Task N"me Otr 1, 2005 Qtr 2, 2005
1 Task T�- Data Collection and Assessment Nov Dec Jen Feb Mar A r Ma
2 Task 1 - Date Collection and Assement
3 Task 1 Deliverable: Listing, Compilation and Annotation of Reference I
4
5 Task 2 - Collaboration with Raymond Basin Management Board
6
7 Task 3 - Water Rights Allocation Strategy
S Task 3 Water Rights Allocation Strateg
9 Task 30a#verable: Summary Memorandum on Proposed Water Right
11 Teak 4- East Raymond Basin Watershed Hydrological Analysis
12 Task 4A- Update Surface Water Hydrology
13 Task 48 Reservoir and Slreem Routing Studies
14 Task 4C - Assessment of Leakage from ERB to Main San Gabriel Stan
15 Task 4 Deliverable Summary Memorandum on Hydmlogical Analysts
16
17 Teak 5 - Spreading Basin Optimization Analysis
16 Task SA - Review and Evaluate Existing LACDPW Enhancement Plan I
19 Task 0 Desk Study Ground Water Infiltration Analysis
20 Task 5C - Perform In Situ Field Hydrologic Testing of Santa Anita Spree
21 Task 5-D,-- Perform In Snu Field Hydrologic Testing of Sierra Madre Spa
22 Task 5E - Perform Field Testing of Spreading Basins with Inflltrometers
23 Task 51F - Identify Optional Enhancement Projects
24 Task 5 Deliverable. Summary Memorandum on Spreading Basin Optim
25
26 Task 6 - Projected Extraction Demands
27 Task 6A - Analyze Projected Extraction Demands for Arcadia &Sierra A
26 Task 615 - Evaluate Opportunities for Water Exchanges and Banking, ar
29 Task 6 Deliverable: Summary Memorandum on Projected Extraction De
31 Task 7 - East Raymond Basin Safe Yield Analysis
32 Task 7 - East Raymond Basin Safe Yield Analysis -
33 Task 7 Deliverable: Summary Memorandum on Determination of Safe Y
34
35 Task 8 - Conceptual Program and Project Alternatives
36 Task 6A - Develop Conceptual Program and Project Alternatives for Enl
37 Task 8B - Develop Project Scope
Task ;::;`,' -1j Mlles
Mon 3t22/04 _ _ ._... _ .......:. - - - GEOSCIENCE Support Services, Inc.
Raymond Basin Water Resources Plan
EID sal for Professional Engineering Services or
Otr 1, 2005
Task Name Nov Dec I Jan I Feb Mar
Task BC - Develop Conceptual Sketches
Task SD - Evaluate LACDPW Projects for Rehabilitation of Santa Anita;
...
Task
ask BE - Identity Other Projects
Task BF - Develop Conceptual Level Cost Estimates and Life Cycle Op,
Task 8 Deliverable: Summary Memorandum on Progrem and Project AID/26
Task B - Initial Environmental Assessment
Preparation of the Draft IS/EA
Response to City/USEPA Comments and Draft MND '
Public Notice and Distribution
Response to Pub IIc/Agency Comments
Preparation of the Final IS /EA -
Task 9 Deliverable Initial Environmental Assessment CEQA; Environmi ® 11/16
Task 10 - Economic Base Study g�
Task 10 - Economic Base Study
Task 10 Deliverable: Summary Memorandum on Economic Base Study ® 11122
Task 11- East Raymond Basin Water Resources Plan Report
Report Preparation and Incorporation of Comments
r
Draft Report (90% Completion) ® 12124
Review of 9C M. Draft Report by SAC
Final Draft Report (100 % Ccmplefion) ® 1/21
Review of Draft Final Report by SAC
Final Report ® 21t
Meetings
Kickoff Meeting -
1st Monthly Meeting (Tasks 1, 2 and 3 Presentation)
2nd Monthly Meeting (Task 4 and 5 Update)
3rd Monthly Meeting (Tasks 4 and Presentation)
4th Monthly Meeting (Task 6 Presentation)
5th Monthly Meeting (Task 7 Presentation)
6th Monthly Meeting (Task8 Presentation) till
7th Monthly Meeting (Task 9 and 10 Presentation)
® 12/6
Qtr 2, 2005
Apr
May
38
39
40
41
42
43
44
45
46
47
48
49
50
52
53
54
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
Task _.,.x. t Mlles;
Mon 3122/04 GEOSCIENCE Support Services, Inc.
EXHIBIT "C"
COMPENSATION
SEE ATTACHED
NOT TO EXCEED $348,991.00
C -1
r . Summary of Costs
Task No,
1
5
6
�7
9
10
11
Lescription
Data Collection and Assessment
Collaboration with Raymond Basin Management
Board
Water Rights Allocation Strategy
East Raymond Basin Watershed Hydrological
nalysis
Spreading Basin Optimization Analysis
rojected Extraction Demands
East Raymond Basin Safe Yield Analysis
Conceptual Program and Project Alternatives
Initial Environmental Assessment
Economic Base Study
East Raymond Basin Water Resources Plan Report
Total All Tasks:
Total Cost
$19,597
$6,160
$12,060
$66,941
$32,002
$24,730
$21,010
$93,355
$26,200
$9,548
$37,388
$348,991
-' 7 GATE MM /DDNY)
ACORD. ;`CERTIFICATE O�F LIABILITY INSUR�INCE r, (` 6r22 /04
®her.
PRODUCER 619-238 -1828 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
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HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
David R. Cranmer ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
1620 Fifth Avenue COMPANIES AFFORDING COVERAGE
San Diego, CA 92101 -2703 COMPANY
A PEERLESS INSURANCE COMPANY (V U.G
INSURED
COMPANY
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a
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COMPANY
P.O. Box 220
Q
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COMPANY
D
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
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PRODUCTS - COMPIOP AGG
6 'EXCLUDED
X
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE ED OCCUR
-' = -_
PERSONAL & ADV INJURY
6 1000000
EACH OCCURRENCE
6 1000000
OWNER'S & CONTRACTOR'S PROT
FIRE DAMAGE IAnY one fire)
6 100000
MED EXP IAny one person)
6 5000
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
6
ANY AUTO
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(Per person)
6
ALL OWNED AUTOS
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LL,, p
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TWIS coat
s and
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(Per... diin0
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Replaces Will,
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PROPERTY DAMAGE
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AUTO ONLY - EA ACCIDENT
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WITH PRIMARY WORDING AS REQUIRED BY WRITTEN CONTRACT PER ENDORSEMENT
NGECG827A 01/971 TO FOLLOW FROM CARRIER. .
`10 DAYS NOTICE FOR NON- PAYMENT
CERTIFICATE NOLDEIi , , ,, ' "'. ,�
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
CITY OF ARCADIA
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
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AUTOMATIC ADDITIONAL INSUREDS - CONSTRUCTION CONTRACTS
This endorsement modes insurance provided under the following:
COMMERCIAL GENERAL LIABILITY Policy No.: CBP9557285 2/07/04 - 2/07/05
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated above.
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The following provision is added to Section II (WHO IS AN INSURED).
5. Any person(s) or organization(s) (hereinafter called "Additional Insured'I with whom you agree in a written contract to
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the Additional Insured in connection with the general supervision of your ongoing (as opposed to completed)
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"The City of Arcadia and its officers, officials, employees and 'agents"
However, the insurance provided to the Additional Insured does not apply to:
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These exclusions apply in addition to those contained in the Commercial General Liability Coverage Part.
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The advance premium charged at this time is subject to the audit provisions of the policy.
GECG 840 (11195)
Includes copyrighted material of Insurance Services Office, In c., 1984 with its permission.
Page 1 of 1
AGENT COPY
0220712004 9557285 NEUSXDLG0702
PGOM060D .108878 GCAOPPN 00001958 Page 25
I e., -,
# CERTIFICATE OF INSURANCE 0
T s'=d�ia s' at ❑
STATE FARM FI AND CASUALTY COMPANY, Bloomington, Illinois
®
STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois
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L.J
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insures the following policyholder
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Description of operations
GEOSCIENCE
1326 MONTE VISTA AVE UPLAND, CA 91786
ALL OPERATIONS
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THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY
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CITY OF ARCADIA Farm or its age s or represmit ti es
ATTN: DENISE WEAVER
PUBLIC WORKS SERVICES DEPARTMENT
11800 GOLDRING ROAD
ARCADIA, CA 91066 -6021 Sig 'r
le of /7' Ad Representative 2/ /� S
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— ----- --------- --- -- -
This insurance includes:
--- ----duct----- ------'-------- ---------
❑Products - Completed Operations
❑ Contractual Liability
❑ Underground Hazard Coverage
Each Occurrence $
❑ Personal Injury
❑ Advertising Injury
General Aggregate $
❑ Explosion Hazard Coverage
❑ Collapse Hazard Coverage
Products — Completed $
❑
Operations Aggregate
POLICY PERIOD
BODILY INJURY AND PROPERTY DAMAGE
EXCESS LIABILITY
Effective Date j Expiration Data
(Combined Single Limit)
❑ Umbrella
Each Occurrence $
❑ Other
Aggregate $
Part 1 STATUTORY
Part 2 BODILY INJURY
Workers' Compensation
and Employers Liability
Each Accident $
Disease Each Employee $
Disease - Policy Limit $
POLICY PERIOD
LIMITS OF LIABILITY
POLICY NUMBER
TYPE OF INSURANCE
Effective Date Expiration Date
(at beginning of policy period)
W125556D2975K
'97 DODGE PICKUP
04/29/04 04/29/05
$1,000,000
(OWNED,SCHEDULED
HIRED,NON -OWNED
THE CERTIFICATE OF INSURANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY
AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN,
ADDITIONAL INSURED: If any of the described policies are canceled before
its expiration date, State Farm will try to mail a
written notice to the certificate holder 30 days before
Name and Address of Certificate Holder cancellation. If however, we fail to mail such notice,
no obligation or liability will be imposed on State
CITY OF ARCADIA Farm or its age s or represmit ti es
ATTN: DENISE WEAVER
PUBLIC WORKS SERVICES DEPARTMENT
11800 GOLDRING ROAD
ARCADIA, CA 91066 -6021 Sig 'r
le of /7' Ad Representative 2/ /� S
Agent's Code Stamp
AFO Code BILL JUESCHKE 7577
558-994a.3 04 -1999 PrlMed in U.SA.
DIAMOND BAR F414
r-1
`1668A CERTIFICAT F.LIABILITY INSURANC OP ID J DATE IMM DD YVYV)
GEOSSUP A 06111104
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Rnauff Insurance, Inc.
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 33789
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Charlotte NC 28233 -3789
POLICY EX FIRATION
DATE MMRODIYY
LIMITS
Phone:704- 375 -8000
INSURERS AFFORDING COVERAGE-
NAIC#
INSURED
INSURER A: Gulf Underwriters Ina. Co.
INSURER B
$
I INSURER C:
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE ❑OCCUR
Geoscience Support Svcs, Inc.
P. O. Box 220
Claremont CA 91711
INSURER D:
INSURERE:
E
MED EXP(Any we Pereml
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IM*K
LTR
NS
TYPE OF INSURANCE
POLICY NUMBER
DATE MMIDD
POLICY EX FIRATION
DATE MMRODIYY
LIMITS
Stanley J. Pokorney
GENERAL LIABILITY
EACH OCCURRENCE
$
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE ❑OCCUR
PREMISES(Ea �rence)
E
MED EXP(Any we Pereml
IT
PERSONAL &ADV INJURY
$
GENERAL AGGREGATE
$
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS- COMP/OP AGG
$
POLICY jE& LOC
AUTOMOBILE
LIA81UTY
ANY AUTO
COMBINED
E wiUe SINGLE LIMIT
$
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per Perem)
$
HIRED AUTOS
NON -OWNED AUTOS
BODILY INJURY
(Per e¢id.rn)
$
PROPERTY DAMAGE
(Per amdeM)
$
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
ANY AUTO
OTHERTHAN EAACC
$
$
AUTO ONLY: AGO
EXCESSIUMBRELLA LIABILITY
EACH OCCURRENCE
$
OCCUR CLAIMS MADE
AGGREGATE
$
DEDUCTIBLE
RETENTION S
S
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
TORY LIMITS ER THI
E.L. EACH ACCIDENT
$
ANY PROPRIETOR/PARTNER/EXECUTIVE
E. L. DISEASE - EA EMPLOYE
$
OFFICERIMEMBER EXCLUDED?
Ryes, AL PRO ISIO
SPECIAL PROVISIONS belvx
E DISEASE- POLICY LIMIT TS
OTHER
A
Contr. Pollution
GU2840057
02/07/03
02/07/06
Ea. Claim $1,000,000
Prof. Liability
Aggregate $2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
It is agreed that the Certificate Holder is included as Additional Insured
as respects Contractors Pollution Liability but only as coverage pertains to
operations of the Named Insured for the Certificate Holder.
CERTIFICATE HOLDER CANCELLATION
COFARCA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER NULL ENDEAVOR TD MAIL 30 DAYS WRITTEN
City of Arcadia
Public oldri S @road @8 Dept.
11800 Goldrinq Road
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Arcadia CA 91066 -6021
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Stanley J. Pokorney
A r-OKU ZS (ZUU7/UC) 0 ACORD CORPORATION 1988
1 Roe, t
CERTHOLDER COPY
STATE P.O. BOX 420807, SAN FRANCISCO, CA 94142 -0807
COMPENSATION
I N S U R A N C E
FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
ISSUE DATE: 06 -15 -2004 GROUP:
POLICY NUMBER: 1732995 -2004
CERTIFICATE ID: 16
CERTIFICATE EXPIRES: 05- 31 -2CO5
05 -31- 2004/05 -31 -2005
CITY OF ARCADIA
PUBLIC WORKS SERVICE DEPT
11800 GOLDRING ROAD
ARCADIA CA 91066-6021
JOB: OPERATIONS OF THE NAMED INSURED
This is to certify that we have issued .a valid Worker's Compensation insurance policy in a form approved by the California
Insurance Commissioner to the employer named below for the policy period indicated.
This policy is not subject to cancellation by the Fund except upon 30 days advance written notice to the employer.
We will also give you 30 days advance notice should this policy be cancelled prior to its normal expiration
This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the
policies listed herein. Notwithstanding any requirement, term or condition of any contract or other document with
respect to which this certificate of insurance may be issued or may pertain, the Insurance afforded by the policies
described herein is subject to all the terms, exclusions, and conditions; of such policies.
AUTHORIZED REPRESENTATIVE
A(�, c. N-4—
PRESIDENT
EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE.
ENDORSEMENT #1600 - DENNIS WILLIAMS, PRES. - EXCLUDED.
ENDORSEMENT #1600 - VIRGINIA WILLIAMS, VICE PRESIDENT TREASURE - EXCLUDED.
ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 05 -31 -2004 IS
ATTACHED TO AND FORMS A PART OF THIS POLICY.
EMPLOYER
GEOSCIENCE SUPPORT SERVICES INC
PO BOX 220
CLAREMONT CA 91711
MAID F 15209
SCIF 10252E Acupi[bis cetlifcale only if you see a /aint wetertnerk lhel reetls'OFFICIAL STATE FUND DOCUMENT' PAGE 1 OF1
P +t.b
13:54 6263574756 PUBLIC WOWS
I 1
FARM INSURANC1111WOMPANIES8
CITY OF ARCADIA
PUBLIC WORKS DEPARTMENT
ATTN DENISE WEAVER
11800 GOLDRING RD
ARCADIA CA 91006 -5879
IIrIr r nrlll�nrllr r ullurlrlJpldurlldul�urllunitld
A
PAGE 01/01
DATE OF NOTICE: JUL 012004
State Farm Mutual AutomotlBe Insurance Comparyr
NAMED INSURED: POLICY NO: W12 5558- D29 -75M COVERAGE:
GEO SCIENCE INO YRMAKE(MODEL: 1997 DODGE PICKUP e1 AND PD LIABILITY
2256 MIDLOTHIAN DH VIN(CAMPER: 187GG23X8VS281412 + MIL)t 1 MIL 4100,000
S ALTADENA CA 91001.281 B AGENT NAME: BILL.)UESCHKE JR00 OED. COMP.
ittiiiti000ED. COLL.
AGENT PHONE: (909)593 -4916
ENDORSEMENT NO ;w28AU POLICYEFFECTIVE
POLICY MESSAGES: This policy shown above eupersedec Policy* wt JUN 21 2004 UNTIL TERMINATED 25666 -76L The poley Indudes a loss payable clause protecting the additional ineured'e interest in the deeoribed car to the wftot of the Insurance
" provided and subject to all policy provisions. The additional Insured w@.be ghron 20 days notes II the policy is lemtnated'. Until sueh notice
is provided,, it shall be presumed that the required renewal premiums have been pad. The additional insured Mual nobly us within 10 days of
[81 any change of Interco or ownership coming to their attention. Failure to do an wlll r ander this polioy null and void.