HomeMy WebLinkAboutC-2116I+cl-) ORIGINAL.
CITY OF ARCADIA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into thisdi day of 2005 by
and between the City of Arcadia, a municipal organization organized under the laws of the State
of California with its principal place of business at 240 West., Huntington Drive, Arcadia,
California 91066 -6021 ( "City ") and Boyle Engineering Corp., a California Corporation with its
principal place of business at 1501 Quail St., Newport Beach, CA 92660 -2726 ( "Consultant ").
City and Consultant are sometimes individually referred to as "Party" and collectively as
"Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing engineering consultant
services to public clients, is licensed in the State of California, and is familiar with the plans of
City.
2.2 Project.
City desires to engage Consultant to render such services for the Colorado Well Design
project ( "Project ") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional engineering consulting services
necessary for the Project ( "Services "). The Services are more particularly described in Exhibit
"A" attached hereto and incorporated herein by reference. All Services shall be subject to, and
performed in accordance with, this Agreement, the exhibits attached hereto and incorporated
herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from date of execution to
September 30, 2006, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines.
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3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates, Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers'
compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit "B" attached hereto and incorporated herein by reference.
Consultant represents that it has the professional and technical personnel required to perform the
Services in conformance with such conditions. In order to facilitate Consultant's conformance
with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the prior written approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon prior written approval of City. In the event that City and
Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate
this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are. determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project by the
Consultant at the request of the City. The key personnel for performance of this Agreement are
as follows: Russell Hulse.
3.2.5 City's Representative. The City hereby designates Pat Malloy, Public
Works Services Director, or his or her designee, to act as its representative for the performance
of this Agreement ( "City's Representative'). City's Representative shall have the power to act
on behalf of the City for all purposes under this Contract. Consultant shall not accept direction
or orders from any person other than the City's Representative or his or her designee.
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3.2.6 Consultant's Representative. Consultant hereby designates Russell Hulse,
or his or her designee, to act as its representative for the performance of this Agreement
( "Consultant's Representative "). Consultant's Representative shall have full authority to
represent and act on behalf of the Consultant for all purposes under this Agreement. The
Consultant's Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and other
staff at all reasonable times.
3.2.8 . Standard of Care: Performance.of Employees. Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional
calling necessary to perform the Services. Finally, Consultant represents that it, its employees
and subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services, including a City Business License, and that
such licenses and approvals shall. be maintained throughout the term of this Agreement. As
provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its
own cost and expense and without reimbursement from the City, any services necessary to
correct errors or omissions which are caused by the Consultant's failure to comply with the
standard of care provided for herein. Any employee of the Consultant or its sub - consultants who
is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project, a threat to the safety of persons or property, or any employee who fails
or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed
from the Project by the Consultant and shall not be re- employed to perform any of the Services
or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and
in compliance,with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including all Cal/OSHA requirements, and shall
give all notices required by law. Consultant shall be liable for all violations of such laws and
regulations in connection with Services. If the Consultant performs any work knowing it to be
contrary to such laws, rules and regulations and without giving written notice to the City,
Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend,
indemnify and hold City, its officials, directors, officers, employees and agents free and
harmless, pursuant to the indemnification provisions of this ,Agreement, from any claim or
liability arising out of any failure or alleged failure to comply with such laws, rules or
regulations.
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3.2.10 Insurance.
3.2.10.1 Time for Compliance.. Consultant shall not commence
Work under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section; provided,
however, that in lieu thereof, the Consultant may provide evidence to the City. that all
subcontractors are additional insureds under the Contractor's policies of insurance.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
the Agreement by the Consultant, its agents, representatives, employees, subcontractors and
volunteers. Consultant shall also name and obtain insurer's consent to naming City, its directors,
officials, officers, employees, agents and volunteers as an additional insured with proof of
certificate of insurance that they are an additional insured. Such insurance shall meet at least the
following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be when
commercially available (occurrence based) at least as broad as the latest version of the following:
(1) General Liability: Insurance Services Office Commercial General Liability coverage for
premises and operations, contractual liability, personal injury, bodily injury, independent
contractors, broadform property damage, explosion, collapse, and underground, products and
completed operations; (2) Automobile Liability: Insurance Services Office Business Auto
coverage for any auto'owned, leased,. hired, and borrowed by Consultant or for which Consultant
is responsible; and (3) Workers' Compensation and` Employer's Liability: Workers'
Compensation insurance as. required by the State of California and Employer's Liability
Insurance.
City, its directors, officials, officers, employees, agents and volunteers shall be listed as
additional insured.' Any deductibles or self - insured retentions must be declared to and approved
by City and conform to the requirements provided in Section 3.2.10.6 herein.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage, with an aggregate` limit of $2,000,000. If
Commercial General Liability Insurance or other form with .general aggregate limit is used,
either the general aggregate limit shall apply separately to this Agreement/location or the general
aggregate limit shall be twice the required occurrence limit; (2)A utomobile Liability: $1,000,000
combined single limit per accident for bodily injury and property damage; and (3) Workers'
Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor
Code of the State of California. Employer's Liability limits of $1,000,000 per accident for
bodily injury or disease.
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3.2.10.3 Professional Liability. Consultant shall procure and
maintain, and require its sub - consultants to procure and maintain; for a period of three (3) years
following completion of the Project, errors and omissions liability insurance 'appropriate to their
profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall
be endorsed to include contractual liability.
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies: ,
(A) General Liability. The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees and volunteers
shall be covered as additional insured with respect to liability arising out of Services operations
and for completed operations performed by or on behalf of the Consultant, including materials,
parts or equipment furnished in connection with such work; and (2) the insurance coverage shall
be primary insurance as respects the City, its directors, officials, officers, employees and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall
be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and,(2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's.
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it in any way.
(C) Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors,
officials, officers, employees, agents and volunteers for losses paid under the terms of the
insurance policy which arise from work performed by the Consultant.
(D) All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be, reduced or canceled except
after thirty (30) days prior written notice by certified mail, return receipt requested of
cancellation, of intended non - renewal or endorsement reduction in limit or scope of coverage;
provided, however, that in the event of cancellation due solely to non - payment of premium, ten
(10) days notice of cancellation for non - payment of premium may instead be given to the City.;
and (B) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors, officials,
officers, employees, agents and volunteers.
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3.2.10.5 Separation of Insureds: No Special Limitations. All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self- Insurance Retentions. Any
deductibles or self - insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate
such deductibles or self - insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
3.2.10.7 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VIII, admitted to do business in
California, and satisfactory to the City.
3.2.10.8 Verification of Coverase. Consultant shall furnish City
with complete and accurate copies of current certificates of insurance and endorsements
effecting coverage required by this Agreement on forms satisfactory to the City. The certificates
and endorsements for each insurance policy shall be signed by a person authorized by that
insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested.
Copies of all certificates and endorsements must be received and approved by the City before
work commences. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time.
3.2.10.4 Safety. Consultant shall execute and maintain its work so
as to avoid injury or damage to any person or property. In carrying out its Services, the
Consultant shall at all times be in compliance with all applicable local, state and federal laws,
rules and regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life saving equipment and procedures; (B) instructions in accident
prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall
protection ladders, bridges, gang planks, confined space procedures, trenching and shoring,
equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully
required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and
maintenance of all safety measures.
3.2.10.10 Material Breach. Lack of insurance does not negate
Consultant's obligations under this Agreement. Maintenance of proper insurance coverage is a
material element of this Agreement and failure to maintain or renew coverage or to provide
evidence of renewal may be treated by the City as a material breach of the Agreement.
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3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
reimbursements which receive the City's prior written authorization, for all Services rendered
under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein
by reference. The total compensation shall not exceed TWO HUNDRED FIFTY FOUR
THOUSAND THREE HUNDRED DOLLARS AND NO CENTS ($254,300.00) without
written approval of City's Public Works Services Director. Extra Work may be authorized, as
described below, and if authorized, will be compensated at the rates and manner set forth in this
Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided since the
initial commencement date, or since the start of the subsequent billing periods, as appropriate,
through the date of the statement. City shall, within forty -five (45) days of receiving such
statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless prior written authorization is obtained from the City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but which
the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without prior written
authorization from City s Representative.
3.4 Accounting Records.
3.4.1 Maintenance and InsReection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
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at least seven (7) days before the effective date of such termination. Upon termination,
Consultant shall be compensated only for those services which have been adequately rendered to
City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided
herein, City may require Consultant to provide all finished or unfinished Documents and Data
and other information of any kind prepared by Consultant in connection with the performance of
Services under this Agreement. Consultant shall be required to provide such document and other
information within fifteen (15)'days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in
whole or in part as provided herein, City may procure, upon such terms and in such manner as it
may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
Consultant:
City:
Boyle Engineering Corporation
1501 Quail Street
Newport Beach, CA 92660 -2726
(949) 476 -7142
Attn: Russell Hulse
City of Arcadia
240 West Huntington drive
Arcadia, CA 91066 -6021
Attn: Pat Malloy, Public Works Services Director
Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48)
hours after deposit in the U.S: Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Propert y. This
Agreement creates,a non - exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in
any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
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prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require
all subcontractors to agree in writing that City is granted a non - exclusive and perpetual license
for any Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all Documents &
Data. Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to Consultant by
the City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City's
sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Indemnification. Consultant shall defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to any
alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees,
agents, consultants and contractors arising out of or in connection with the performance of the
Services, the Project or this Agreement, including without limitation the payment of all
consequential damages and attorney's fees and other related costs and expenses. Consultant shall
defend, at Consultant's own cost, expense and risk, any and all such aforesaid suits, actions or
other legal proceedings of every kind that may be brought or instituted against City, its directors,
officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any
judgment, award or decree that may be rendered against City or its directors, officials, officers,
employees, agents or volunteers, in any such suit, action or other legal proceeding arising from
Consultant's performance of the Services, the Project or this Agreement; except to the extent that
liability is caused by any negligence or willful misconduct by the City or its directors, officials,
officers, employees, agents or volunteers. Consultant shall reimburse City and its directors,
officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity herein provided.
Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any,
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received by the City, its directors, officials, officers, employees, agents or volunteers and shall
take effect immediately upon execution of this Agreement.
3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the
Parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Agreement may only be modified by a writing signed by
both Parties.
3.5.7 Governing Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be in Los Angeles County.
3.5.8 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.9 Citv's Right to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.5.10 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the Parties.
3.5.11 Assignment or Transfer. Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City. Any attempt to do so shall be null and void, and any assignees,
hypothecates or transferees shall acquire no right or interest by reason of such attempted
assignment, hypothecation or transfer.
3.5.12 Construction; References, Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any
term referencing time, days or period for performance shall be deemed calendar days and not
work days. All references to Consultant include all personnel, employees, agents, and
subcontractors of Consultant, except as otherwise specified in this Agreement. All references to
City include its elected officials, officers, employees, agents, and volunteers except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.5.13 Amendment, Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
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3.5.15 No Third Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.16 Invalidity: Severability. If any portion of this Agreement is declared
invalid; illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.17 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.5.18 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex, sexual orientation or age. Such non - discrimination shall include; but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, but
or recruitment
advertising, layoff or termination. Consultant shall also comply with all relevant provisions of
City's Minority Business Enterprise program, Affirmative Action Plan or other related programs
or guidelines currently in effect or hereinafter enacted.
3.5.19 Labor Certification. By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.20 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.21 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
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3.6 Subcontracting.
3.6.1 Prior Approval Required.
the work required by this Agreement, except
approval of City. Subcontracts, if any, shall
provisions stipulated in this Agreement.
CITY OF ARCADIA
By: W__l_�"-1'
William R. Kelly
City Manager
Dated: 40 2005
T ST:
City Clerk
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney
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Consultant shall not subcontract any portion of
as expressly stated herein, without prior written
contain a provision making them subject to all
By:
[Name] ST¢vcu F2t�z5
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[Title]
CONCUR:
Depai ent H Date
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EXHIBIT "A"
SCOPE OF SERVICES
SEE ATTACHED
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Scope of Services
PHASE 1 — WELL DESIGN
Task 1.1 — Preliminary Investigation
C,
1.1.1 Obtain site background information, including logs for nearby wells, water quality data, SCE test
reports, legal description of the well site, and plans for the adjacent Baldwin Avenue and the
abandoned pipeline which is to be used as a drain. A utility search will be made to identify
existing lines in Baldwin. We assume the City will assist Boyle in acquiring similar information
for existing well facilities owned by other water purveyors.
1.1.2. Site survey. Develop a topographic map referenced to the City's GIS system, showing existing
facilities, trees, and extending across Baldwin and southerly on Baldwin to the point of
connection to the drain line. Contour interval for the well site will be one foot, data will be
provided in AutoCAD format. Property lines will be incorporated onto the map. Potholing of
utilities will be done as deemed necessary; assume four (4) potholes at $600 each for fee
purposes.
1.13 Refine the layout for the wellhead and conceptual site layouts. Summarize in a Preliminary
Design Memo and submit for City review and comments.
1.1.4 Prepare a work plan, outlining permit requirements and detailing schedules for processing and
approvals. Permit and inspection fees will be Boyle's responsibility, unless specified to be the
contractor's responsibility. Copies of all permits obtained will be included in the contract
documents. Permitting agencies may include, but are not limited to:
• California Department of Health Services
• Los Angeles County Health Department
• Los Angeles County Department of Public Works
• City of Arcadia Building Department
• Los Angeles County Fire Department
• California Regional Water Quality Control Board (Los Angeles Region)
• Raymond Basin Groundwater Management Board (Watermaster)
1.1.5 Prepare and submit the NPDES permit and other permit applications as early in the design
process as possible so as to have each required permit approved as needed to maintain the
schedule for completing the work within the time allotted.
1. 1.6 CEQA documentation. The Initial Environmental Study (IES) will be prepared by Boyle's
subconsultant, Chambers Group, Inc. They will be responsible for the field survey, data
acquisition and preparation of environmental documents. Chambers will also provide the
mailing list and coordinate with City planning staff, attend the public meeting and assist with
O4M -016019 -06 -PR
responses to IES comments. If it is determined that an Environmental Impact Report is required,
Chambers will provide this as an additional optional task.
1. 1.7 Geotechnical report. A bore hole will be drilled, laboratory testing performed, and a
geotechnical report prepared.
Task 1.2 — Hydrogeologic Assessment
1.2.1 Based on data obtained in Task 1.1.1, estimate depth to groundwater and aquifers and zones from
which nearby wells extract groundwater.
1.2.2 Estimate possible areas of influence of the existing well to determine interference effects with
the proposed well and estimate pumping levels.
1.2.3 Determine well design parameters, including depth, diameters for drill hole and well casing,
casing material and cost options, length and type of well screen, well yield, and remediation or
avoidance of possible nitrate contamination in the upper aquifer.
1.2.4 Assess local groundwater quality based on information from nearby wells. City to provide
available data._ This will include nitrate concentration and anthropogenic constituents such as
volatile organic compounds (VOCs) and perchlorate. Available water quality data will be
tabulated and reviewed to identify existing conditions. Previous aquifer isolation testing results,
packer tests, and depth - specific sampling data will be assessed to identify those aquifers which
might be the source(s) of key contaminants. Results of this task will be used to prepare the
aquifer isolation testing plan upon completion of the pilot hole and geophysical logging. The
plan will identify a list of water quality parameters needed for testing.
1.2.5 Compare anticipated water quality to the State's Drinking Water Standards and make comments.
1.2.6 Summarize Task 1.2 data in a Technical Memorandum and submit for City review and
comments. Six copies of the Technical Memorandum will be submitted.
Task 1.3 — Water Well Design
Prepare plans and specifications for well construction in CSI format. Document preparation will
be in accordance with City Standard Plans and Specifications. The following will be addressed:
• Mobilization, demobilization and cleanup
• Types of drilling methods allowed
• Equipment, materials, and records to be furnished by the contractor
• Permits to be obtained by the contractor
• Compliance with NPDES and other permits
• Job conditions (e.g., noise suppression, drilling waste, runoff management, power, lighting,
water, site materials, and work damage)
• Well drilling and construction:
04MB416- 019 -OC -PR
0
— Alignment, plumbness, integrity, and drilling speed
Conductor casing
— Pilot bore
— E- logging
— Aquifer zone testing
— Final bore
— Well casing and well screen intervals
— Gravel fill and sounding tubes
— Gravel envelope
• Well development
• Well pumping and recovery tests
• Well disinfection
• Video camera survey
• Well alignment survey
The following submittals to the City will be required:
0
60% design review: Submit partially complete plans and specifications,- addressing the City's review of
the Hydrogeologic Assessment Technical Memorandum (Task 2.2.6), a narrative of progress addressing
design issues, problems and design completion schedule. Meet with City staff when submitted to
discuss progress and issues.
90% design review: Submit complete plans and specifications reflecting 60% design review comments
for final approval from the City. Final specifications, and a construction cost estimate are to be
submitted for review. Meet with the City when submitted to expedite approval.
Final approval review: Submit final mylar plans, final specifications, and cost estimate for approval and
signature by the City.
Bid documents shall include all City front -end documents and technical specifications, in Word format.
Plans will be in AutoCAD. Provide all originals to the City in hard copy and on disc. Boyle will also
provide up to thirty (30) sets of plans and specifications for bidding purposes.
Provide assistance during bidding to answer technical questions on the plans and specifications, review
contractor bids, and make award recommendation to the City.
PHASE 2 —SUPPORT SERVICES FOR WELL CONSTRUCTION
Task 2.1— Field Hydrogeology Services
This task will provide support services for construction, development, and pump testing of the well.
Specific work items are as follow:
04MB8 16 -019 -0C -PR "0VLE
9 0
2. 1.1 Attend the preconstruction meeting to clarify information contained in bid documents. Prepare
and distribute an agenda for the meeting to address environmental matters, scheduling, contractor
submittals, change orders, communications, and responsibilities of the project participants.
2.1.2 Review shop drawing submittals.
2.1.3 Provide full -time inspection during equipment delivery to the site. Monitor the contractor during
mobilization of the drill rig and supporting equipment.
2.1.4 Provide full -time inspection and logging during all phases of well construction, including
conductor casing installation, drilling operations, e- logging, zone testing, well casing and well
screen installation, and gravel pack installation.
Provide on -site observation of the contractor's activities during well development, pump testing
(step test and 24 -hour constant rate test and recovery), video log, and alignment tests. Evaluate
the response of the well to mechanical development methods and by pumping development.
Make recommendations for the rates of pumping during the step - drawdown test based on the
development test results. Observe the 8 -hour step - drawdown test, analyze results, and provide
recommendations for the pumping rate for the continuous -rate discharge test. Direct the start-up
and end of the continuous discharge test during dravdown and recovery. The hydrogeologist
will install data loggers in available nearby wells; in addition, it is assumed that the contractor
will record water levels and pumping rate during the test in accordance with the schedule of
measurements provided in the specifications. Take water samples and send to the City's testing
laboratory; costs would be paid directly by the City. The contractor will also make
measurements for the recovery test. Observe the disinfection of the well.
A certified hydrogeologist shall be on -site during e- logging, video log, and alignment tests.
2.1.5 Select formation samples for grain size analysis for well screen size selection. Perform grain
size analyses.
2.1.6 Based on geophysical and formation logs, identify potential aquifers for isolation zone testing,
and provide recommendations to the City for up to four zones. Prepare and deliver to the
contractor the zone testing plan. It is assumed that water samples would be taken and sent to the
City's testing laboratory; costs would be paid directly by the City.
2.1.7 Evaluate results of the electric log, water quality results from aquifer isolation testing, water
levels measured during the aquifer isolation testing, and grain size analyses. Provide
recommendations for final well design including well screen slot size and screened intervals, and
gravel pack grain size distribution.
2.1.8 Monitor the discharge of the groundwater from the site and the contractor's adherence to the
NPDES permit's discharge requirements. Witness all well test pumping, well development,
disinfection and discharge operation to assure compliance to all pertinent regulations.
W CS -016 -019.CC -PR gOT l_ c
0 0
Task 2.2 — Post - Construction Documentation
2.2.1 Prepare and submit six (6) copies of a report documenting drilling, construction, and testing
activities, as -built well conditions, and pumping test results. Analyze data from well efficiency
and constant discharge tests to evaluate the sustainable pumping rates. Provide
recommendations for pump capacity and setting.
2.2.2 Prepare a Drinking Water Source Assessment and Protection Report for the proposed well site.
Prepare a preliminary D WSAP report using the DHS forms and well design parameters for the
new well (Note: TurboSWAP software is only for existing wells). Delineate groundwater
protection zones for the well site and prepare a map showing the zones. Inventory possible
contaminating activities (PCAs) in the protection zones. Identify obvious, actual and potential
sources of environmental concern associated with sites that could potentially impair the quality
of the groundwater within the subject area(s). Obtain site - specific listings from state and federal
agencies and contact local regulatory agencies to determine if documented information is
available concerning environmental conditions associated with the study area. Report on any
potentially hazardous material (e.g., proximity to gasoline lines and stations) or environmental
conditions near the site that could negatively influence the water quality of the well. Determine
the status of any reported sites of hazardous materials spills or leaks through oversight agency
file search and/or interviews. Generate vulnerability ranking list for the identified PCAs -and
prepare a report summarizing the results of the assessment following DHS guidance. Provide six
(6) copies of the report and an electronic copy.
PHASE 3 —WELLHEAD DESIGN I LIMITED CONSTRUCTION -PHASE ENGINEERING
Task 3.1— Well Equipping Design
This task includes design work required for the well pump and wellhead facilities for the new Colorado
Well. Example plans and specifications will be provided. Design shall be in accordance with City
Standard Plans and Specifications, and approved concept plans developed under Task 1.1.3. Boyle will
prepare design plans and contract documents, including technical specifications and bid schedule, as
well an Engineer's estimate and proposed completion schedule.
The well equipping design will assume that the well will be piped and valved to discharge directly to the
City's Pressure Zone 2 water distribution system. The design shall be scheduled to provide a smooth
flow of work from the completion of the well construction to the start of construction of the wellhead
facilities.
This task includes design work required for the well pump with an adjustable -speed drive, piping,
disinfection system, desanding system (if needed), and miscellaneous equipment. Specific work items
are as follows:
0410M "19-00 -PR
Prepare plans and specifications for the construction of:
• A wellhead facility including necessary earthwork, discharge piping and appurtenances, flow
meter, SCADA equipment, motor control panel, and a building suitable for the surrounding area
for housing the disinfection equipment.
• Disinfection facility consisting of a sodium hypochlorite tank, chemical feed pump, and chlorine
analyzer equipment.
• Landscaping and irrigation to blend into the surrounding area.
Prepare a construction phasing plan.
Prepare the Engineer's opinion of probable construction costs.
The design phase will include preparation of final drawings of the proposed construction at the
appropriate scales. Drawings shall be plotted on 22" x 34" mylar with City standard title block. Plans
shall include all rights -of -way, connections to existing infrastructure and proposed construction. All
drawings will be prepared using AutoCAD, Release 2004 or higher.
A preliminary drawing list is included at the end of this section.
The City will require the following submittals leading to final approval of the plans by the City:
40% design review: Submit partially complete plans and specifications, indicating all existing
improvements and existing utilities with proposed construction, a narrative of progress addressing
design issues, problems and design completion schedule. Meet with City staff when submitted to
discuss progress and issues.
60% design review: Submit progressively complete plans and specifications, addressing the City's 40%
review comments, a narrative of progress addressing design issues, problems and design completion
schedule. Meet with City staff when submitted to discuss progress and issues.
90% design review: Submit complete plans and specifications reflecting 60% design review comments
for final approval from the City. Final specifications and a construction cost estimate are to be
submitted for review. Meet with the City when submitted to expedite approval.
Final approval review: Submit final mylar plans, final specifications, and cost estimate for approval and
signature by the City.
Bid documents shall include all City front -end documents and technical specifications, in Word format.
Plans will be in AutoCAD. Provide all originals to the City in hard copy and on disc. Boyle will also
provide up to thirty (30) sets of plans and specifications for bidding purposes. Plans and specifications
will identify any items the City proposes to pre - purchase.
041OM16- 019 -oc -PR /3OYLB
0 0
Task 3.2 — Wellhead Facility Construction Support Services
This task will provide support services for construction of the wellhead facilities. Specific work items
include:
3.2.1 Provide assistance during bidding to answer technical questions on the plans and specifications,
review contractor bids, and make award recommendation to the City.
3.2.2 Provide review of contractor shop drawing submittals for pump, well building, disinfection
equipment, etc.
3.2.3 Provide change order review, attend up to ten (10) meetings with the City to discuss change
orders, construction problems and provide review of construction problems.
3.2.4 Assist in final inspection, and provide well start up and testing.
3.2.5 Prepare final record drawings, based on contractor red -lined drawings. Provide the City with
revised mylars and updated Autc,CAD files.
3.2.6 Prepare an Operation and Maintenance Manual, including an introduction, which will briefly
define the system operations and controls.
PHASE 4 — PROJECT COORDINATION
The following services will be provided:
Task 4.1— Meetings
Boyle will attend a kick -off meeting with City staff to discuss issues such as existing facilities, design
issues, CEQA processing, and permits.
During active periods of the work, meetings may be scheduled weekly, and at a minimum will be
scheduled monthly. Updated project budget reports and completion schedules will be presented at these
meetings. The number of assumed meetings are identified in the Project Budget. Note that the Phase 2
meetings would be attended by the hydrogeologist's field observer.
Task 4.2 — Project Management .
This will involve coordination between Boyle's in -house design disciplines, monitoring subconsultant
performance, adherence to budget and schedule requirements, and liaison with City staff.
Task 4.3 — Quality Control Review
Quality control review is provided in advance of progress submittals by senior staff with appropriate
expertise who are not directly involved with the project.
09108 -016- 019-0C -PR
• •
ADDITIONAL PROVISIONS
1. Right to Rely. Boyle is entitled to rely on the accuracy of data and information provided by the City
or others without independent review or evaluation.
2. Opinion of Construction Cost. The opinion of construction cost by Boyle is represented in general
industry terms and, because it does not provide for market fluctuation, it may differ from contractor
bids or actual cost to the City.
3. Construction Contractor Indemnification. Boyle requires that construction contractors working with
the project hold harmless and indemnify the City, Boyle, and consultants (if any), from liabilities,
claims, losses, damages and costs, as a result of the construction contractors' performance.
4. Construction Contractor Insurance. Boyle requires that the construction contractor provide workers'
compensation and commercial general liability insurance with the City and Boyle as additional
insureds.
5. Construction Safety and Methods. The City agrees that the construction contractor will be
responsible for job site conditions during construction with regard to safety. Boyle will not have
authority to stop or reject the work of the construction contractor.
6. Asbestos or Hazardous Materials. In providing its services hereunder, Boyle shall not be responsible
for identification, handling, containment, abatement, or in any other respect, for any asbestos or
hazardous material if such is present in connection with the project. In the event that the City
becomes aware of the presence of asbestos or hazardous material at the jobsite, the City shall be
responsible for complying with all applicable federal and state rules and regulations, and shall
immediately notify Boyle, who shall then be entitled to cease any of its services that may be affected
by such presence, without any liability to Boyle arising there from.
04108416 -019AC -PR - /3J=VLE
• •
PRELIMINARY DRAWING LIST
SHEET DWG.
NO. NO. TITLE
1
G -1
TITLE SHEET
2
C -1
SITE PLAN
3
C -2
SITE DETAILS
4
C -3
PIPELINE PROFILES
5
C -4
PIPELINE PROFILE AND DETAILS
6
S -1
WALL SECTIONS AND DETAILS
7
S -2
MISCELLANEOUS DETAILS
8
P -1
PIPING PLAN AND SCHEDULE
9
P -2
PIPING DETAILS
10
P -3
PUMP BASE & APPURTENANCES - SECTIONS AND DETAILS
11
P -4
CHLORINATION SYSTEM PLAN AND DETAILS
12
E -1
SYMBOLS AND ABBREVIATIONS
13
E -2
SITE PLAN
14
E -3
SINGLE LINE DIAGRAM, ELEVATION AND LOAD SUMMARY
15
E -7
SOLID STATE CONTROL SCHEMATIC DIAGRAM
16
E -8
RTU SCHEMATIC
17
E -9
MISCELLANEOUS DETAILS
18
L -1
LANDSCAPING PLAN
19
L -2
LANDSCAPING DETAILS
20
L -3
IRRIGATION PLAN
21'
L -4
IRRIGATION DETAILS
O 8 -016- 019-OC -PR
Exhibit "B"
SCHEDULE OF SERVICES
SEE ATTACHED .
!31
0
City of Arcadia
Colorado Well Project Schedule
I*
Activity/Event :
Date
City Council Award
January 4, 2005
Draft IS/MND for public comment
April 14, 2005
City Council adopts IS/MND
End May 2005
Final well construction plans to City
June 15, 2005
Well construction
August- October 2005
Wellhead plans to City
End November 2005
Wellhead construction
January 2006 through
July 2006
Y: \AOS\l 13%Docs \ProjMgmdColorado Well Schedule.doc 1/17/05
• •
Exhibit "C"
COMPENSATION
SEE ATTACHED
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