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HomeMy WebLinkAboutAgenda - July 21, 2020CITY OF ARCADIA City Council Regular Meeting Agenda Tuesday, July 21, 2020, 7:00 p.m. Location: City Council Chambers, 240 W. Huntington Drive, Arcadia COVID-19 NOTICE As part of the City of Arcadia’s COVID-19 transmission mitigation efforts, Arcadia City Council Meetings are closed to the public. Pursuant to Executive Order N-25-20 and the Brown Act, the Arcadia City Council will meet virtually. The public is welcome to view City Council Meetings as they take place on the City’s website at ArcadiaCA.gov/livegov or on ACTV (check your local listings). How to Submit Public Comment: Citizens who wish to submit public comment may do so using one of the following methods. Public comment is limited to the time and words allotted. 1. Website: Use our online public comment form at ArcadiaCA.gov/comment at least 30 minutes prior to the posted meeting time. Your comments should be 300 words or less. 2. Email: Please submit your comments via email to cityclerk@ArcadiaCA.gov so that it is received at least 30 minutes prior to the posted meeting time. Your email must be 300 words or less. 3. Phone: A conference line has been established for public comment. Your call will be recognized in the order it was received. Please keep your phone on MUTE until you are recognized for public comment. Conference Line: (669) 224-3412 Access Code: 604-838-893# Please contact the City Clerk’s Office at cityclerk@ArcadiaCA.gov or at (626) 574-5455 for more information. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574-5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. 根据《美国残障人法案》，需要调整或提供便利设施才能参加会议的残障人士（包括辅助器材或服务）可与市书记官办公室联系（电 话：626-574-5455）。请在会前 48 小时通知市书记官办公室，以便作出合理安排，确保顺利参加会议。 Pursuant to the City of Arcadia’s Language Access Services Policy, limited-English proficient speakers who require translation services in order to participate in a meeting may request the use of a volunteer or professional translator by contacting the City Clerk’s Office at (626) 574-5455 at least 72 hours prior to the meeting. 根据阿凯迪亚市的语言便利服务政策，英语能力有限并需要翻译服务才能参加会议的人可与市书记官办公室联系（电话：626-574- 5455），请求提供志愿或专业翻译服务，请至少在会前 72 小时提出请求。 1. CALL TO ORDER 2. INVOCATION Rabbi Sholom Stiefel, Chabad of Arcadia 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL OF CITY COUNCIL MEMBERS Roger Chandler, Mayor Sho Tay, Mayor Pro Tem Tom Beck, Council Member Paul P. Cheng, Council Member April A. Verlato, Council Member 2019 年新型冠状病毒（COVID-19）通知 作为阿凯迪亚市减轻 COVID-19 传播工作的一部分，阿凯迪亚市议会会议不对公众开放。根据第 N-25-20 号 行政命令和《布朗法案》的规定，阿凯迪亚市议会将以虚拟方式召开。欢迎公众在市政府网站 ArcadiaCA.gov/livegov 或 ACTV 上查看市议会会议（请查看地方频道列表）。 如何提交公众评论意见： 希望提交公众评论意见的公民可使用下列方法之一。公众评论意见受时间和字数限制。 1. 网站：请在公布的会议时间前至少提前 30 分钟填写 ArcadiaCA.gov/comment 网站上的在线公众评 论意见表。您的评论意见不得超过 300 个字。 2. 电子邮件：请通过向 cityclerk@ArcadiaCA.gov 发电子邮件的方式提交您的评论意见，我们必须在公布 的会议时间前至少提前 30 分钟收到提交的评论意见。您的电子邮件不得超过 300 个字。 3. 电话：已经为公众提交评论意见设立一条会议专线。将按先后顺序接听您打来的电话。您应当将您 的电话设为“静音”，直至轮到您提出评论意见。 会议专线：(669) 224-3412 接入代码：604-838-893# 详情请洽市书记官办公室，电子邮件 cityclerk@ArcadiaCA.gov，电话号码 (626) 574-5455。 5. REPORT FROM CITY ATTORNEY REGARDING CLOSED/STUDY SESSION ITEMS 6. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS 7. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL 8. PRESENTATIONS a. Legislative update presented by Senator Susan Rubio. 9. PUBLIC HEARING In accordance with Executive Order N-29-20 all public participation will be conducted virtually. Comments on a public hearing item can be submitted via the methods described in the COVID- 19 Notice posted on this agenda. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. a. Confirm the County of Los Angeles Department of Agricultural Commissioner/Weights and Measures Weed Abatement Charges, and order the County Auditor to enter the amounts of the assessment against the parcels of land as they appear on the current assessment roll. Recommended Action: Approve 10. PUBLIC COMMENTS (5 minute time limit each speaker) In accordance with Executive Order N-29-20 all public participation will be conducted virtually. Public comments can be submitted via the methods described in the COVID-19 Notice posted on this agenda. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. 11. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense [AB 1234]). 12. CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that a specific item be removed from the Consent Calendar for separate discussion and action. a. Regular Meeting Minutes of June 16, 2020, and Special Meeting Minutes of June 25, 2020. Recommended Action: Approve b. Resolution No. 7319 acknowledging receipt of a report made by the Fire Chief of the Arcadia Fire Department regarding inspections of certain occupancies required by Sections 13146.2 and 13146.3 of the California Health and Safety Code. Recommended Action: Adopt c. Resolutions extending existing Memoranda of Understanding with no changes to existing compensation and related benefits for the represented employee groups. Resolution No. 7320 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia Fire Fighters Association (“AFFA”). Recommended Action: Adopt Resolution No. 7321 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia City Employees Association (“ACEA”). Recommended Action: Adopt Resolution No. 7322 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia Public Works Employees Association (“APWEA”). Recommended Action: Adopt Resolution No. 7323 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia Police Civilian Employees Association (“APCEA”). Recommended Action: Adopt Resolution No. 7328 extending existing Memorandum of Understanding with no changes to existing compensation and related benefits for employees represented by the Arcadia Police Officers Association (“APOA”). Recommended Action: Adopt d. Resolution No. 7324 extending the terms and conditions of City Council Resolution No. 7210 establishing compensation and related benefits for City Council, Executive Management, Management, and Unrepresented Confidential employees. Recommended Action: Adopt e. Resolution No. 7326 authorizing examination of sales, use and transactions tax records and authorizing a contract with Hinderliter, de Llamas and Associates (“HdL”) Companies to provide Sales Tax Related Services. Recommended Action: Adopt f. Resolution No. 7327 adopting the City of Arcadia Debt Management Policy pursuant to Government Code Section 8855(i). Recommended Action: Adopt g. Direct the City Manager to review the City’s Conflict of Interest Code Pursuant to the Political Reform Act of 1974. Recommended Action: Approve h. Reject low bid from CEM Construction Corp. and contract with GRBCON, Inc. for the Baldwin Avenue Sewer Capacity Improvement Project in the amount of $424,465. Recommended Action: Approve i. Contract with Perry C. Thomas Construction, Inc. for the Live Oak Plant Improvement Project in the amount of $309,160. Recommended Action: Approve j. Extension to the Contract with General Pump Company, Inc. for unscheduled maintenance and emergency repair of City wells and pumps in the amount of $137,550. Recommended Action: Approve k. Professional Services Agreement with Hawran Malm, LLC to provide appraisal services for the Arcadia Par 3 Golf Course in an amount not to exceed $26,000. Recommended Action: Approve l. Professional Services Agreement with Moss, Levy & Hartzheim, LLP for the City’s Financial Auditing Services. Recommended Action: Approve m. Amendment to the Professional Services Agreement with Security Patrol Management & Services for Security Guard Services in an amount not to exceed $59,000. Recommended Action: Approve n. Agreement with Beacon Media , Inc. for Legal Advertising Services in an amount not to exceed $24,000. Recommended Action: Approve o. Purchase Order with Daniels Tire Service, Inc. for the purchase of tires and tire related services for City vehicles in an amount not to exceed $75,000. Recommended Action: Approve p. Purchase Order with Superion LLC for financial system software maintenance in an amount not to exceed $47,100. Recommended Action: Approve 13. CITY MANAGER a. Report, discussion, and direction regarding the Draft User Fee Cost Recovery Level Policy. Recommended Action: Provide Direction b. Report, discussion, and direction regarding COVID-19. 14. ADJOURNMENT The City Council will adjourn this meeting in memory of long-time Arcadia resident and historian Carol Libby to Tuesday, August 4, 2020, 7:00 p.m. in the City Council Chambers. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City’s website at www.ArcadiaCA.gov. Copies of individual Agenda Reports are available via email upon request (CityClerk@ArcadiaCa.gov). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described. CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address (optional) for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as 10 copies of any printed materials you would like distributed to the City Council. The use of City equipment for presentations is not permitted. MATTERS NOT ON THE AGENDA should be presented during the time designated as “PUBLIC COMMENTS.” In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting. MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his/her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City’s policy barring harassment based upon a person’s race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant-at-Arms of the City Council meeting. The Sergeant-at- Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section. 欢迎参加阿凯迪亚市议会会议! 市议会鼓励公众参与，并邀请您分享对城市管理的看法。 会议：市议会定期会议于每个月第一个和第三个星期二下午七时在市议会会议厅举行。在市政厅、阿凯迪亚图书馆和市政府 网站（www.ArcadiaCa.gov）可以找到包含所有相关信息的完整市议会议程。单独的议程报告可应请求通过电子邮件索取 （CityClerkGeneralMailbox@ArcadiaCa.gov）。至于在发布该议程后向市议会多数成员分发的文件，公众可在阿凯迪亚市 书记官办公室查阅，地址：240 W. Huntington Drive, Arcadia, California。市议会会议实况将通过有线电视进行现场直播和 回放。如在以往的通知中所提示，如果您参加这次公开会议，您的图像和/或声音可能被录下并播出。 公民参与：市议会欢迎并邀请您参加市议会的所有会议。在每次定期会议上都为那些希望在会上发言的市民留出时间。市 政府要求在市议会发言的人杜绝个人攻击、诽谤、亵渎或破坏性言论。如有可能，请在发表意见之前向市书记官提交一张发 言卡，亦可在市长宣布自由发言时直接上台发言，并说出您的姓名和地址（如果您愿意），以便制作会议记录。请向市书 记官提供一份您在发言中使用的任何书面材料，以及 10 份您希望分发给市议会的任何印刷材料。不允许把市政府设备用于 准备发言内容。 议程之外的事项应当在指定的“公众评议”时间提出。在一般情况下，每位发言者将有五（5）分钟时间向市议会 陈述意见，但市长可酌情缩短发言时限，以便让所有希望发言的人都有机会发言。根据州法，市议会不得讨论或表 决未列入议程的事项。此类事项将自动转给工作人员采取适当行动或作出回应，或将其列入未来会议的议程。 列入议程的事项应当在市议会审议该事项时讨论。请在发言卡上标明事项的议程编号。在适当的时间会叫到您的名 字，您可以在五（5）分钟时限内发言。市长可酌情缩短发言时限，以便让所有希望发言的人都有机会发言。 公开听证和上诉是为需要或希望征求公众意见的事项安排的日程。除申请人外（市议会可酌情决定延长申请人的发 言时间），每位发言人的发言不得超过五（5）分钟。市长可酌情缩短发言时限，以便让所有希望发言的人都有机 会发言。申请人还可以另外提交反驳意见。 议程事项：议程包含市议会的例行议题。一般而言，由市政府工作人员在会议前对议程中的事项进行审查和调查，以便市议 会在作出决定之前能够充分了解情况。 同意日历：在同意日历上列出的事项被市议会视为例行公事，并将通过一项动议采取行动。除非市议员、工作人员或公众 提出请求，否则不会对这些事项进行单独讨论。如果有人提出请求，该事项将从同意日历中删除，单独进行审议和采取行 动。 行为规范：尽管市民可对市政府的政策和市议会或其成员的行动或拟议行动自由地提出批评，但不得出现干扰会议正常秩序 的行为，包括但不限于在别人的发言时间内阻止别人发言，或妨碍公众听到发言内容或看到议程进展状况。市民亦不得威胁 进行身体伤害或以可能被合理理解为作出身体伤害紧迫威胁的方式行事。所有出席会议的人都必须遵守市政府的反骚扰政 策，禁止基于个人种族、宗教信仰、肤色、原国籍、祖籍、身体残障、疾病、婚姻状况、性别、性取向或年龄骚扰他人。警 察局长或警察局其他成员将担任维持市议会会议秩序的保安官。保安官将执行会议主持人的一切命令和指示，以维持会议秩 序和行为规范。对任何违反会议秩序和行为规范的人可执行拘捕，并可能根据《刑法典》第 403 条或《阿凯迪亚市政法 典》相关条款提出起诉。