HomeMy WebLinkAboutItem 12i - Live Oak Plant Improvement ProjectAward Live Oak Plant Improvement Project
July 21, 2020
Page 1 of 3
DATE: July 21, 2020
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Tiffany Lee, P.E., Associate Civil Engineer
SUBJECT: CONTRACT WITH PERRY C. THOMAS CONSTRUCTION, INC. FOR THE
LIVE OAK PLANT IMPROVEMENT PROJECT IN THE AMOUNT OF
$309,160
Recommendation: Approve
SUMMARY
As part of the City’s Capital Improvement Program (“CIP”), the Public Works Services
Department (“PWSD”) is preparing to complete improvements at the Live Oak Well
Treatment Plant, including the construction of a perimeter wrought iron fence and gate,
paving a section of road, and installation of a filter apparatus for the treatment facility
onsite. To ensure the City is receiving the most competitive price and quality services for
this work, the PWSD conducted a formal bid. Perry C. Thomas Construction, Inc.
submitted the lowest responsive bid.
It is recommended that the City Council approve, authorize, and direct the City Manager
to execute a contract with Perry C. Thomas Construction, Inc. for the Live Oak Plant
Improvement Project in the amount of $309,160, including a 10% contingency.
BACKGROUND
The City operates and maintains 11 groundwater wells, which produce an average of
16,500 acre-feet, or 5.4 billion gallons, of water to Arcadia customers each year. Regular
maintenance of the City’s wells and water facilities is crucial to ensuring that all wells are
operating efficiently, and water facilities are secure. As part of the City’s CIP, the PWSD
is preparing to complete improvements to the Live Oak Well Treatment Plant to improve
functionality and security of the water facility. The project includes the construction of a
perimeter wrought iron fence and gate. The Live Oak Well Treatment Plant Improvement
Project also includes paving the existing dirt surface to accommodate servicing of the
water treatment vessels and the production well.
Award Live Oak Plant Improvement Project
July 21, 2020
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The project also entails installing a cartridge filter to extend the useful life of the granular
activate carbon media inside the treatment vessels. This is comparable to installing a
cartridge filter under a sink to help prevent sand or other unwanted particles from clogging
up your faucet screens. To keep costs to a minimum and to reduce an anticipated long
lead-time, the PWSD purchased a cartridge filter separately. The cost of the filter was
$50,709.02 and will be installed under a separate contract.
DISCUSSION
A Notice Inviting Bids was published in the City’s adjudicated newspaper and bid
packages were provided to contractors that perform this type of work. On June 2, 2020,
the City Clerk received eight bids with the following results:
Bidder Location Bid Amount___
Perry C. Thomas Construction, Inc. Monrovia, CA $ 309,160
Sea West Enterprises, Inc. San Dimas, CA $ 319,730
NoHo Constructors Studio City, CA $ 325,580
Parsam Construction, Inc. Glendale, CA $ 349,410
Kasa Construction Chino, CA $ 354,520
C.S.Legacy Construction, Inc. Chino, CA $ 364,970
S&H Civilworks Colton, CA $ 404,350
Onyx Paving Company, Inc. Anaheim, CA $ 456,000
The bid documents were reviewed for content, and the contractor’s background was also
investigated. Based on this review, it has been determined that Perry C. Thomas
Construction, Inc. is the lowest responsive bidder and is qualified to complete the project
as defined in the bid documents. Perry C. Thomas Construction, Inc. has successfully
completed similar projects on time and within budget for the Cities of Pasadena and
Vernon. The City has contracted with Perry C. Thomas Construction, Inc. for other
projects in the past and has been satisfied with their service and work.
ENVIRONMENTAL ANALYSIS
This project is considered a Class 1 exemption as defined in Section 15301(b) & (d) of
the California Environmental Quality Act (“CEQA”) since the project consists of the
maintenance of existing public streets and restoration or rehabilitation of deteriorated or
damaged facilities to meet current standards of public health and safety. This project is
categorically exempt per the California Environmental Quality Act as an existing facility,
Section 15301 of the CEQA guidelines.
Award Live Oak Plant Improvement Project
July 21, 2020
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FISCAL IMPACT
Funds in the amount of $500,000 have been budgeted in the Fiscal Year 2019-20 Capital
Improvement Program for the Live Oak Improvement Project. The total cost for the Live
Oak Improvement Project is $309,160. With the request of 10% construction contingency,
the project cost would be $340,076. Sufficient funds will remain in the budget for
installation of the cartridge filter.
RECOMMENDATION
It is recommended that the City Council determine that this project qualifies as a Class 1
categorical exemption per Section 15301(b) & (d) of the California Environmental Quality
Act (“CEQA”); and approve, authorize, and direct the City Manager to execute a contract
with Perry C. Thomas Construction, Inc. for the Live Oak Plant Improvement Project in
the amount of $309,160, including a 10% contingency.
Attachments: Proposed Contract
Exhibit “A” - Project Location Map
Contract - 1
CONTRACT FOR THE
CITY OF ARCADIA
This CONTRACT, No. ________ is made and entered into this ____ day of _______, 2020, by and
between City of Arcadia, sometimes hereinafter called “City,” and Perry C. Thomas Construction,
Inc., sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these
presents do covenant and agree with each other as follows:
A. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the
Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation
to complete all of the Work required in strict compliance with the Contract Documents as specified
in Article 5, below, for the following Project:
Live Oak Plant Improvement Project No. 72862720
The Contractor and its surety shall be liable to the City for any damages arising as a result of
the Contractor’s failure to comply with this obligation.
B. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work
shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall
complete all Work required by the Contract Documents within 60 calendar days from the
commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees
the time for completion set forth above is adequate and reasonable to complete the Work.
C. CONTRACT PRICE. The City shall pay to the Contractor as full compensation for the
performance of the Contract, subject to any additions or deductions as provided in the Contract
Documents, and including all applicable taxes and costs, the sum of Three Hundred Nine
Thousand, One Hundred Sixty Dollars and No Cents, ($309,160.00). Payment shall be made as
set forth in the General Conditions.
D. LIQUIDATED DAMAGES. In accordance with Government Code section 53069.85, it is agreed
that the Contractor will pay the City the sum set forth in Section 00 73 13, Article 1.11 for each and
every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the
Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the
Contractor agrees the City may deduct that amount from any money due or that may become due
the Contractor under the Contract. This Article does not exclude recovery of other damages
specified in the Contract Documents.
E. COMPONENT PARTS OF THE CONTRACT. The “Contract Documents” include the following:
Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract - 2
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except
Sections 1-9
Applicable Local Agency Standards and Specifications, as last revised
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract
The Contractor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the
Contract Documents and not by others shall be done as if required by all. This Contract shall
supersede any prior agreement of the parties.
F. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every
provision of law required to be included in these Contract Documents shall be deemed to be
included in these Contract Documents. The Contractor shall comply with all requirements of
applicable federal, state and local laws, rules and regulations, including, but not limited to, the
provisions of the California Labor Code and California Public Contract Code which are applicable to
this Work.
G. INDEMNIFICATION. Contractor shall provide indemnification and defense as set forth in the
General Conditions.
H. PREVAILING WAGES. Contractor shall be required to pay the prevailing rate of wages in
accordance with the Labor Code which such rates shall be made available at the City’s
Administrative Office or may be obtained online at dir.ca.gov and which must be posted at the job
site.
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Contract - 3
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on
the day and year above written.
CITY OF ARCADIA
By: _______________________________
Dominic Lazzaretto
City Manager
PERRY C. THOMAS CONSTRUCTION,
INC.
By: ________________________________
Signature
________________________________
Print Name and Title
ATTEST:
By: _______________________________
City Clerk
By: ________________________________
Signature
________________________________
Print Name and Title
APPROVED AS TO FORM:
Stephen P. Deitsch
City Attorney