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HomeMy WebLinkAboutItem 12n - Legal Advertising ServicesAgreement with Beacon Media, Inc. for Legal Advertising Services July 21, 2020 Page 2 of 2 DATE: July 21, 2020 TO: Honorable Mayor and City Council FROM: Dominic Lazzaretto, City Manager By: Linda Rodriguez, Assistant City Clerk SUBJECT: AGREEMENT WITH BEACON MEDIA, INC. FOR LEGAL ADVERTISING SERVICES IN AN AMOUNT NOT TO EXCEED $24,000 Recommendation: Approve SUMMARY The City currently contracts with Beacon Media, Inc. for legal advertising services. According to City Charter Section 420, at the beginning of each fiscal year, the City is required to solicit bids and enter into an agreement for the publication of all legal notices or other matters required to be published in a newspaper of general circulation in the City. The solicitation was completed and Beacon Media, Inc. submitted the only proposal. It is recommended that the City Council approve, and authorize and direct the City Manager to execute an Agreement with Beacon Media, Inc. for Legal Advertising Services in an amount not to exceed $24,000. DISCUSSION In accordance with the City Code, the City Clerk’s Office solicited bids from three locally-adjudicated newspapers: the Pasadena Star-News, Beacon Media, Inc. (the Arcadia Weekly), and the Mid-Valley News. The only bid received was from Beacon Media, Inc. While the Star-News did not submit a proposal, their rates tend to be much higher than the rates offered by Beacon Media, Inc. In addition, the Mid-Valley News is not a paper that is widely circulated in the community. The bid was reviewed by the Assistant City Clerk and it is recommended that the City enter into an agreement with Beacon Media, Inc. for legal advertising services for Fiscal Year 2020-21. A copy of the proposed Agreement is attached. Agreement with Beacon Media, Inc. for Legal Advertising Services July 21, 2020 Page 2 of 2 ENVIRONMENTAL ANALYSIS This proposed action does not constitute a project under the California Environmental Quality Act (“CEQA”), and it can be seen with certainty that it will have no impact on the environment. Thus, this matter is exempt under CEQA. FISCAL IMPACT The fiscal impact to the General Fund is a total of $24,000, of which $8,200 has been budgeted in the City Clerk’s operating budget for Fiscal Year 2020-21. The remaining $16,000 is budgeted in individual department budgets for their publishing needs. Special projects, such as Capital Improvement Projects, are paid directly from individual project funds. RECOMMENDATION It is recommended that the City Council determine that this project is exempt under the California Environmental Quality Act (“CEQA”); and approve, and authorize and direct the City Manager to execute an Agreement with Beacon Media, Inc. for Legal Advertising Services in an amount not to exceed $24,000. Attachment: Proposed Agreement with Beacon Media, Inc.