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ORIGINAL.
CITY OF ARCADIA
SHORT -FORM CONSTRUCTION CONTRACT
ST JOSEPH STREET ALLEY SEWER REPAIR PROJECT
PARTIES AND DATE.
This Contract is made and entered into this 2 Of "day of U u h e , 20 010
by and between the City of Arcadia, a municipal organization organized under the laws of the
State of California with its principal place of business at 240 West Huntington Drive, Arcadia,
California 91066 -6021 ( "City ") and Perry C. Thomas Construction, Inc., a California
Corporation with its principal place of business at 240 W. Duarte Rd. Monrovia, CA 91016
( "Contractor "). City and Contractor are sometimes individually referred to as "Party" and
collectively as "Parties." City and Contractor are sometimes individually referred to as "Party"
and collectively as "Parties" in this Contract.
2. RECITALS.
2.1 City. City is a municipal corporation organized under the laws of the State of
California, with power to contract for services necessary to achieve its purpose.
2.2 Contractor. Contractor desires to perform and assume responsibility for the
provision of certain construction services required by the City on the terms and conditions set
forth in this Contract. Contractor represents that it is experienced in providing Removal and
Replacement of a 27 feet long 8 inch PVC pipe services to public clients, that it and its
employees or subcontractors have all necessary licenses and permits to perform the Services in
the State of California, and that is familiar with the plans of City.
2.3 Project. City desires to engage Contractor to render such services for the St
Joseph Street Sewer Repair Project ( "Project ") as set forth in this Contract.
2.4 Project Documents & Certifications. Contractor has obtained, and delivers
concurrently herewith, Insurance Document and other certification as required by the
Contract.
3. TERMS
3.1 Incorporation of Documents. This Contract includes and hereby incorporates in
full by reference the following documents, including all exhibits, drawings, specifications and
documents therein, and attachments and addenda thereto: Insurance Document and other
certification.
3.2 Contractor's Basic Obligation; Scope of Work. Contractor promises and agrees,
at its own cost and expense; to furnish to the Owner all labor, materials, tools, equipment,
services, and incidental and customary work necessary to fully and adequately complete the
Project, including all structures and facilities necessary for the Project or described in the
Contract (hereinafter sometimes referred to as the "Work "), for a Total Contract Price as
specified pursuant to this Contract. All Work shall be subject to, and performed in accordance
with the above referenced documents, as well as the exhibits attached hereto and incorporated
herein by reference. The plans and specifications for the Work are further described in Exhibit
"A" attached hereto and incorporated herein by this reference. Special conditions, if any, relating
to the Work are described in Exhibit "B" attached hereto and incorporated herein by this.
reference.
3.3 Change in Scope of Work. Any change in the scope of the Work, method of
performance, nature of materials or price thereof, or any other matter materially affecting the
performance or nature of the Work shall not be paid for or accepted unless such change, addition
or deletion is approved in advance and in writing by a valid change order executed by the City.
3.4 Period of Performance and Liquidated Damages. Contractor shall perform and
complete all Work under this Contract within twenty-one calendar days, beginning the
effective date of the Notice to Proceed ( "Contract Time "). Contractor shall perform its Work in
strict accordance with any completion schedule, construction schedule or project milestones
developed by the City. Such schedules or milestones may be included as part of Exhibits "A" or
"B" attached hereto,, or may be provided separately in writing to the Contractor. Contractor
agrees that if such Work is not completed within the aforementioned Contract Time and/or
pursuant to any such completion schedule, construction schedule or project milestones developed
pursuant to provisions of the Contract, it is understood, acknowledged and agreed that the City
will suffer damage. Since it is impractical and infeasible to determine the amount of actual
damage, it is agreed that the Contractor shall pay to the City as fixed and liquidated damages,
and not as a penalty, the sum of Two Hundred Fifty Dollars ($250.00) per day for each and
every calendar day of delay beyond the Contract Time or beyond any completion schedule,
construction schedule or Project milestones established pursuant to the Contract.
3.5 Standard of Performance; Performance of Employees. Contractor shall perform
all Work under this Contract in a skillful and workmanlike manner, and consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Contractor represents and maintains that it is skilled in the professional
calling necessary to perform the Work. Contractor warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Work assigned to them.
Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits,
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qualifications and approvals of whatever nature that are legally required to perform the Work,
including a City Business License, and that such licenses and approvals shall be maintained
throughout the term of this Contract. As provided for in'the. indemnification provisions of this
Contract, Contractor shall perform, at its own cost and expense and without reimbursement from
the City, any work necessary to correct errors or omissions which are caused by the Contractor's
failure to comply with the standard of care provided for herein. Any employee who is
determined by the City to be uncooperative, incompetent, .a threat to thesafety of,
persons or.the
Work, or any employee who fails or refuses to perform, the Work in a manner acceptable to the
City, shall be promptly removed from the Project by the Contractor and shall not be re- employed
on the Work.
3.6 Control and Payment of Subordinates: -Contractual Relationship. City retains
Contractor on an independent contractor basis and Contractor is not an employee of.-City. Any
additional personnel performing the work governed by this Contract on behalf of Contractor
shall at all times be under Contractor's exclusive direction and control. Contractor shall pay all
wages, salaries, and other amounts due such personnel in connection with 'their performance
under this rContract and as required by law. Contractor shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, and workers' compensation insurance.
3.7 City's Basic _Obligation.. City agrees to engage and 'does hereby engage
Contractor :as an independent contractor to furnish all materials and to;perform_;all Work
according to the terms and conditions herein contained for:the•sum set forth.above. Except -as
otherwise provided in the Contract, the City shall pay. to Contractor, as full, consideration for the
satisfactory performance by the Contractor of the services and obligations required, by this
Contract, the above referenced compensation in accordance with compensation provisions set
forth in the Contract:
3.8 ' Compensation and Payment.
3.8.1 Amount of Compensation. As consideration for performance of the Work
required herein, City agrees to pay Contractor the Total Contract Price of Thirteen "Thousand
Three Hundred Eighty Dollars and No Cents ($13,380.00) ( "Total Contract. Price ") provided
that such amount shall be subject to adjustment pursuant to "the, applicable terms of this Contract
or written change orders approved and signed in advance by the'City.
3.8.2 Payment of Compensation. If the Work is scheduled for completion in
thirty (30) or less calendar days, City will arrange for payment of the Total.Contract Price upon
completion and approval by City of the Work. If the Work is scheduled for completion in more
than thirty (30) calendar days, City will pay Contractor on a monthly basis as provided for
herein. On or before the fifth (5th) day of each month, Contractor shall subrnit to the City an
itemized application for payment in the format supplied by the City indicating the amount of
Work completed since commencement of the Work or since the last progress payment. These
applications shall be supported by evidence which is required by this Contract and such other
documentation as the City may require. The Contractor shall certify that the Work for which
payment is requested has been done and that the materials listed are stored where indicated..
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Contractor may be required to famish a detailed schedule of values upon request of the City and
in such detail and form as the City shall request, showing the quantities, unit prices, overhead,
profit, and all other expenses involved in order to provide a basis for determining the amount of
progress payments.
City shall review and pay all progress payment requests in accordance with the
provisions set forth in Section 20104.50 of theCalifomia Public ContracvCode. No progress
payments will be made for Work not completed in accordance with this Contract.
3.8.3 Contract Retentions. From each approved progress estimate, ten
percent (10 %) will be deducted and retained by the City, and the.remainder will be paid to
Contractor. All Contract retainage shall be released and paid to the Contractor and
subcontractors pursuant to California Public Contract Code Section 7107.
3.8.4 Other Retentions. In addition to Contract retentions, the City may
deduct from each progress payment an amount necessary to protect City from loss because of:
(1) liquidated damages which have accrued as of the date of the application for payment; (2) any
sums expended by the City in performing any of Contractor's obligations under the Contract
which Contractor has failed to perform or has performed inadequately; (3) defective Work not
remedied; (4) stop notices .as, allowed by state law; (5) reasonable doubt that the Work can be
completed for the unpaid balance of the .Total Contract Price or within the scheduled completion
date; (6) unsatisfactory prosecution of the Work by Contractor,.(7) unauthorized deviations from
the Contract; (8) failure ,of the Contractor to maintain or submit on a timely basis proper and
sufficient documentation -as required by the Contract or by City during the prosecution of the
Work; (9) erroneous-or false estimates by the Contractor of the value of the Work performed;
(10) any sums representing expenses, losses, or damages as determined by the City, incurred by
the City for which Contractor is liable under the Contract; and (11) any other sums which the
City is entitled to recover from Contractor under the terms of the Contract or pursuant to state
law, including Section 1727 of the California Labor Code. The failure by the City to deduct any
of these sums from a progress payment shall not constitute a waiver of the City's right to such
sums.
3.8.5 Substitutions for Contract Retentions. In accordance with
California Public Contract Code Section 22300; the City will permit the substitution of securities
for any monies withheld by the City to ensure performance under the Contract. At the request
and expense of the Contractor, securities equivalent to the amount withheld shall be deposited
with the City, or with a state or federally chartered bank in California as the escrow agent, and
thereafter the City. shall then pay such monies to the Contractor as they come due. Upon
satisfactory completion of the Contract, the securities shall be returned to the Contractor. For
purposes of this Section and Section 22300 of the Public Contract Code, the term "satisfactory
completion of the contract" shall mean the time the City has issued written final acceptance of
the Work and filed a Notice of Completion as required by law and provisions of this Contract.
The Contractor shall be the beneficial owner of any securities substituted for monies withheld
and shall receive any interest thereon. The escrow agreement used for the purposes of this
Section shall be in the form provided by the City.
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3.8.6 Payment to Subcontractors. Contractor shall pay all subcontractors for
and on account of work performed by such subcontractors in accordance with the terms of their
respective subcontracts and as provided for in Section 10262 of the California Public Contract
Code. Such payments to subcontractors shall be based on the measurements and estimates made
and progress payments provided to Contractor pursuant to this Contract.
3:8.7 Title to Work. As security for,partial, progress, or other payments, title to
Work for which such payments are made shall pass to the City at the time of payment. To the
extent that title has not previously been vested in the City by reason of payments, full title shall
pass to the City at delivery of the Work at the destination and time specified in this ,Contract.
Such transferred title shall in each .case be good, free and clear from any and all security
interests, liens, or other encumbrances. Contractor promises and agrees that it will not pledge,
hypothecate, or otherwise encumber the items in any manner that would result in any lien,
security interest, charge, or claim upon or against said items. Such transfer of title shall not
imply acceptance by the City, nor relieve Contractor from the responsibility to strictly comply
with the Contract, and shall not relieve Contractor of responsibility for any loss of or damage to
items.
3.9 Termination. This Contract may be terminated by City at any time by giving
Contractor three (3) days advance written notice. In the event of termination by City for any
reason other than the fault of Contractor, City shall pay Contractor for all Work performed up -to
that time as.provided herein. In the event of- breach of the Contract by Contractor, City may
terminate the Contract immediately without notice, may reduce payment to the Contractor in the
amount necessary to offset City's resulting damages, and may pursue any other available
recourse against Contractor. Contractor may not terminate this Contract except for cause.
In the event this Contract is terminated in whole or in part as provided, City may procure,
upon such terms and in such manner as it may determine appropriate, services similar to those
terminated. Further, if this Contract is terminated as provided, City may require Contractor to
provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter
prepared or built by Contractor in connection with its performance of this Contract.
3.10 Completion of Work. When the Contractor determines that it has completed the
Work required herein, Contractor shall so notify City in writing and shall furnish all labor and
material releases required by this Contract. City shall thereupon inspect the Work. If the Work
is not acceptable to the City, the City shall indicate to Contractor in writing the specific portions
or items of Work which are unsatisfactory or incomplete. Once Contractor determines that it has
completed the incomplete or unsatisfactory Work, Contractor may request a reinspection by the
City. Once the Work is acceptable to City, City shall pay to Contractor the Total Contract Price
remaining to be paid, less any amount which City may be authorized or directed by law to retain.
Payment of retention proceeds due to Contractor shall be made in accordance with Section 7107
of the California Public Contract Code.
3.11 Citv's.Renresentative. The City hereby designates Director of Public Works
Services, or his. or her designee, to act as its representative for the performance of this Contract
( "City's Representative "). City's Representative shall have the power to act on behalf of the
City for all purposes under this Contract. Contractor shall not accept direction or orders from
any person other than the City's Representative or his or here designee.
3.12 Contractor's Representative. Before starting the Work, Contractor shall submit in
writing the name, qualifications and experience of its proposed representative who shall be
subject to the review and approval of the City ( "Contractor's Representative "). Following
approval by the City, the Contractor's Representative shall have full authority to represent and
act on behalf of the Contractor for all purposes under this Contract. The Contractor's
Representative shall supervise and direct the Work, using his best skill and attention, and shall be
responsible for all construction means, methods, techniques, sequences and procedures and for
the satisfactory coordination of all portions of the Work under this Contract. Contractor's
Representative shall devote full time to the Project and either he or his designee, who shall be
acceptable to the City, shall be present at the Work site at all times that any Work is in progress
and at any time that any employee or subcontractor of Contractor is present at the Work site.
Arrangements for responsible supervision, acceptable to the City, shall be made for emergency
Work which may be required. Should Contractor desire to change its Contractor's
Representative, Contractor shall provide the information specified above and obtain the City's
written approval.
3.13 Contract Interpretation. Should any question arise regarding the meaning or
import of any of the provisions of this Contract or written or oral instructions from City, the
matter shall be referred to City's Representative, whose decision shall be binding upon
Contractor.
3.14 Loss and Damage. Contractor shall be responsible for all loss and damage which
may arise out of the nature of the Work agreed to herein, or from the action of the elements, or
from any unforeseen difficulties which may arise or be encountered in the prosecution of the
Work until the same is fully completed and accepted by City. However, Contractor shall be
responsible for damage proximately caused by Acts of God, within the meaning of Section 4150
of the California Government Code, only to the extent of five percent (5 %) of the Total Contract
Price as specified herein. In the event of damage proximately caused by "Acts of God," the City
may terminate this Contract upon three (3) days advanced written notice.
3.15 Indemnification. Contractor shall defend, indemnify and hold the City, its
officials, officers, employees, volunteers and agents free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to any
acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents,
consultants and contractors arising out of or in connection with the performance of the Work or
this Contract, including without limitation the payment of all consequential damages and
attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor's own
cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of
every kind that may be brought or instituted against City, its directors, officials officers,
employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree
that may be rendered against City or its directors, officials, officers, employees, agents or
volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City
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and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal
expenses and costs incurred by each of them in connection therewith or in enforcing the
indemnity herein provided.
3.16 Insurance.
3.16.1 Time for Compliance. Contractor shall not commence Work under
this Contract until it has provided evidence satisfactory to the City that it has secured all
insurance required under this section. In addition, Contractor shall not allow any subcontractor
to commence work on any subcontract until it has provided evidence satisfactory to the City that
the subcontractor has secured all insurance required under this section.
3.16.2 Minimum Requirements. Contractor shall, at its expense, procure
and maintain for the duration of the Contract insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of the Work
hereunder by the Contractor, its agents, representatives, employees or subcontractors. Contractor
shall also require all of its subcontractors to procure and maintain the same insurance for the
duration of the Contract. Such insurance shall meet at least the following minimum levels of
coverage:
3.16.2:1 Minimum Scope of Insurance. Coverage shall be at least as .
broad as the `latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001);(2) Automobile Liability.
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto);
(3) Workers' Compensation and Employers' Liability: Workers' Compensation insurance as
required by the State of California and Employer's Liability Insurance; and (4) Builders. %All
Risk. Builders' /All Risk insurance covering for all risks of loss, including explosion, collapse,
underground excavation and removal of lateral support (and including earthquakes and floods if
requested by the City).
3.16.21 Minimum Limits of Insurance. Contractor shall maintain
limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal
injury and property damage.. If Commercial General Liability Insurance or other form with a
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Contract/location or the general aggregate limit shall be twice the required occurrence limit; (2)
Automobile Liability: $1,000,000 per accident for bodily injury and property damage; (3)
Workers' Compensation and Employer's Liability: Workers' compensation limits as required by
the Labor Code of the State of California. Employers Liability limits of $1,000,000 per accident
for bodily injury or disease; and (4) Builders %All Risk: Completed value of the project.
3.16.3 Insurance Endorsements. The insurance policies shall contain the
following provisions, or Contractor shall provide endorsements on forms supplied or approved
by the City to add the following provisions to the insurance policies:_
3.16.3.1 General Liability. (1) The City, its directors, officials,
officers, employees, agents and volunteers shall be covered as additional insureds with respect to
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the Work or operations performed by or on behalf of the Contractor, including materials, parts or
equipment furnished in connection with such work; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor's
scheduled underlying coverage. Any insurance or self - insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Contractor's
insurance and shall not be called upon to contribute with it.
3.16.3.2 Automobile Liability. (1) The City, its directors, officials,
officers, employees, agents and volunteers shall be covered as additional insureds with respect to
the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased,
hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the
insurance coverage shall be primary insurance as respects the City, its directors, officials,
officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of
coverage excess of the Contractor's scheduled underlying coverage. Any insurance or self -
insurance maintained by the City, its directors, officials, officers, employees, agents and
volunteers shall be excess of the Contractor's insurance and shall not be called upon to
contribute with it in any way:
3.16.3.3 Workers' Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against 'the City, its
directors, officials, officers, employees, agents and volunteers for losses paid under the terms of
the insurance policy which arise from work performed by the Contractor.
3.16.3.4 All Coverages. Each insurance policy required by this
Contract shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or
canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City, and (2) any failure to comply with reporting or other
provisions of the policies, including breaches of warranties, shall not affect coverage provided to
the City, its directors, officials, officers, employees, agents and volunteers.
3.16.4 Builders' /All Risk Policy Requirements. The builders' /all risk
insurance shall provide that the City be named as loss payee. In addition, the insurer shall waive
all rights of subrogation against the City.
3.16.5 SSe aration of Insureds, No Special Limitations. All insurance
required by this Section shall contain standard separation of insureds provisions. In addition,
such insurance shall not contain any special limitations on the scope of protection afforded to the
City, its directors, officials, officers, employees, agents and volunteers.
3.16.6 Professional Liability Insurance. All architects, engineers,
consultants or design professionals retained by Contractor shall also procure and maintain, for a
period of five (5) years following completion of the Contract, errors and omissions, liability
insurance with a limit of not less than $1,000,000 per occurrence. This insurance shall name the
City, its directors, officials, officers, employees, agents and volunteers as additional and insureds
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with respect to Work performed, and shall otherwise comply with all requirements of this
Section.
3.16.7 Deductibles and Self- Insurance Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the City. Contractor shall guarantee
that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or
self - insured retentions as respects the�City, its directors, officials, officers, employees, agents and
volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
3.16.8 Acceptability of Insurers. Insurance is to be placed with insurers
with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and
satisfactory to the City.
3.16.9 Verification of Coverage. Contractor shall furnish City with
original certificates of insurance and endorsements effecting coverage required by this Contract
on forms satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be
on forms supplied or approved by the City. All certificates and endorsements must be received
and approved by the City before work commences. The City reserves •.the right to require
complete, certified copies of all required insurance policies, at any time.
3.16.10 -Subcontractors. All subcontractors shall meet the requirements of
this Section before commencing Work. In addition, Contractor shall include all subcontractors
as insureds under its policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated
herein.
3.17 Bond Requirements.
3.17.1 Payment Bond. If required by law or otherwise specifically requested by
City in Exhibit `B" attached hereto and incorporated herein by reference, Contractor shall
execute and provide to City concurrently with this Contract a Payment Bond in an amount
required by the City and in a form provided or approved by the City. If such bond is required, no
payment will be made to Contractor until the bond has been received and approved by the City.
3.17.2 Performance Bond. If specifically requested by City in Exhibit `B"
attached hereto and incorporated herein by reference, Contractor shall execute and provide to
City concurrently with this Contract a Performance Bond in an amount required by the City and
in a form provided or approved by the City. If such bond is required, no payment will be made
to Contractor until the bond has been received and approved by the City.
3.17.3 Bond Provisions. Should, in City's sole opinion, any bond become
insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the
effected bond within (ten) 10 days of receiving notice from City. In the event the surety or
Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written
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notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least
ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due
or will be made under this Contract until any replacement bonds required by this Section are
accepted by the City. To the extent, if any, that the Total Contract Price is increased in
accordance with the Contract, the Contractor shall, upon request of the City, cause the amount of
the bond to be increased accordingly and shall promptly deliver satisfactory evidence of such
increase to the City. To the extent available, the bonds shall further provide that no change or
alteration of the Contract (including, without limitation, an increase in the Total Contract Price,
as referred to above), extensions of time, or modifications of the tune, terms, or conditions of
payment to the Contractor, will release the surety. If the Contractor fails to furnish any required
bond, the City may terminate the Contract for cause.
3.17.4 Surety Qualifications. Only bonds executed by an admitted surety insurer,
as defined in California Code of Civil Procedure Section 995.120, shall be accepted. The surety
must be a California- admitted surety with a current A.M. Best's rating no less than ANIII and
satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these
requirements, the insurer will be considered qualified if it is in conformance with
Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the
City.
3.18 Safety. Contractor shall execute and maintain its work so as to avoid injury or
damage to any person or property. Contractor shall comply with the requirements of the
Spec ifications relating to safety measures applicable in particular operations or kinds of work. In
carrying out its Work, the Contractor shall at all times be in compliance with all applicable local,
state and federal laws, rules and regulations, and shall exercise all necessary precautions for the
safety of employees appropriate to the nature of the Work and the conditions under which the
Work is to be performed. Safety precautions as applicable shall include, but shall not be limited
to, adequate life protection and life saving equipment; adequate illumination for underground
and night operations; instructions in accident prevention for all employees, such as machinery
guards, safe walkways, scaffolds, ladders, bridges, gang planks, confined space procedures,
trenching and shoring, fall protection and other safety devices, equipment and wearing apparel as
are necessary or lawfully required to prevent accidents or injuries; and adequate facilities for the
proper inspection and maintenance of all safety measures., Furthermore, Contractor shall
prominently display the names and telephone numbers of at least two medical doctors practicing
in the vicinity of the Project, as well as the telephone number of the local ambulance service,
adjacent to all telephones at the Project site.
3.19 Warranty. Contractor warrants all Work under the Contract (which for purposes
of this Section shall be deemed to include unauthorized work which has not been removed and
any non - conforming materials incorporated into the Work) to be of good quality and free from
any defective or faulty material and workmanship. Contractor agrees that for a period of one
year (or the period of time specified elsewhere in the Contract or in any guarantee or warranty
provided by any manufacturer or supplier of equipment or materials incorporated into the Work,
whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after
being notified in writing by the City of any defect in the Work or non - conformance of the Work
to the Contract, commence and prosecute with due diligence all Work necessary to fulfill the
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terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by
the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense,
repair and replace any portions of the Work (or work of other contractors) damaged by its
defective Work or which becomes damaged in the course of repairing or replacing defective
Work. For any Work so corrected, Contractor's obligation hereunder to correct- defective Work
shall be reinstated.for an additional one year period, commencing with the date of acceptance of
such corrected Work:. Contractor shall perform such tests as the City may require to verify that
any corrective actions, including, without limitation, redesign, repairs, and replacements comply
with the requirements of the Contract. All costs associated with such corrective- actions. and
testing, including the removal, replacement, and reinstitution of equipment and materials
necessary to gain access, shall'be the sole responsibility of the Contractor. All warranties and
guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the
Work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the
City, regardless of whether or not such warranties and guarantees have been transferred or
assigned to the City by separate agreement and Contractor agrees to enforce such warranties and
guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its
obligations under this Section, or under any other warranty or guaranty under this Contract, to
the reasonable satisfaction of the City, the City shall have the right to correct and replace any
defective or non - conforming' Work and any work damaged by'such work or the replacement or
correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse
the City for any expenses incurred hereunder upon demand.
3.20 Laws and Regulations. Contractor shall keep itself fully informed of and in
compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Contract or the Work, including all Cal/OSHA requirements, and shall
give all notices required by law. Contractor shall be liable for all violations of such laws and
regulations in connection with Work. If the Contractor observes that the drawings or
specifications are at variance with any law, rule or regulation, it shall promptly notify the City in
writing. Any necessary changes shall be made by written change order. If the Contractor
performs any work knowing it to be contrary to such laws, rules and regulations and without
giving written notice to the City, the Contractor shall be solely responsible for all costs arising
therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers,
employees and agents free and harmless, pursuant to the indemnification provisions of this
Contract, from any claim or liability arising out of any failure or alleged failure to comply with
such laws, rules or regulations.
3.21 Permits and Licenses. Contractor shall be responsible for securing City permits
and licenses necessary to perform the Work described herein, including, but not limited to, a City .
Business License. While Contractor will not be charged a fee for any City permits, Contractor
shall pay the City's applicable business license fee.
3.22 Trenching Work. If the Total Contract Price exceeds $25,000 and if the Work
governed by this Contract entails excavation of any trench or trenches five (5) feet or more in
depth, Contractor shall comply with all applicable provisions of the California Labor Code,
including Section 6705. To this end, Contractor shall submit for City's review and approval a
detailed plan showing thedesign of shoring, bracing, sloping, or other provisions to be made for
11
worker protection from the hazard of caving ground during the excavation of such trench or
trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a
registered civil or structural engineer.
3.23 Hazardous Materials and Differing Conditions. As required by California Public
Contract Code Section 7104, if this Contract involves digging trenches or other excavations that
extend deeper than four (4) feet below the surface, Contractor shall promptly, :and prior to
disturbance of any conditions, notify City of: (1) any material discovered in excavation that
Contractor believes to be a hazardous waste that is required to be removed to a Class I, Class II
or Class III disposal site; (2) subsurface or latent physical conditions at the site differing from
those indicated by City; and (3) unknown physical conditions of an unusual nature at the site,
significantly different from those ordinarily encountered in such contract work. Upon
notification, City shall promptly investigate the conditions to determine whether a change order
is appropriate. In the event of a dispute, Contractor shall not be excused from any scheduled
completion date and shall proceed with all Work to be performed under the Contract, but shall
retain all rights provided by the Contract or by law for making protests and resolving the dispute.
3.24 Underground Utility Facilities. To the extent required by Section 4215 of the
California Government Code, City shall compensate Contractor for the costs of: (1) locating and
repairing damage to underground utility facilities not caused by the failure of Contractor to
exercise reasonable care; (2) removing or relocating underground utility facilities not indicated in
the construction drawings; and (3) equipment necessarily idled during such work. Contractor
shall not be assessed liquidated damages for delay caused by failure of City to provide for
removal or relocation of such utility facilities.
3.25 Prevailing Wages. Contractor is aware of the requirements of California Labor
Code Section 1770 et seq., which requires the payment of prevailing wage rates and the
performance of other requirements on "public works contracts." If this is a "public works
contract" pursuant to the California Labor Code and if the Total. Contract Price is $1,000 or
more, Contractor agrees to pay such prevailing rates to each workman needed to execute the
Work and further agrees to comply with the penalty provisions of Section 1775 of the California
Labor Code in the event of its failure to pay prevailing rates. Copies of the prevailing rate of per
diem wages for each craft, classification or type of worker needed to execute this Contract shall
be made available to interested parties upon request, and shall be posted at the Project site.
Contractor agrees to defend, indemnify and hold City, its officials, directors, officers, employees,
agents and volunteers free and harmless, pursuant to the indemnification provisions of this
Contract, from any claim or liability arising out of any failure or alleged failure to comply with
these provisions of the California Labor Code.
3.26 Apprenticeable Crafts. When Contractor employs workmen in an apprenticeable
craft or trade, Contractor shall comply with the provisions of Section 1777.5 of the California
Labor Code with respect to the employment of properly. registered apprentices upon public
works. The primary responsibility for compliance with said section for all apprenticeable
occupations shall be with Contractor.
12
3.27 . Hours of Work. Contractor is advised that eight (8) hours labor constitutes a legal
day's work. Pursuant to Section 1813 of the California Labor Code, Contractor shall forfeit a
penalty of $25.00 per worker for each day that each worker is permitted to work more than eight
(8) hours in any one calendar day and forty (40) hours in any one calendar week, except when
payment for overtime is made at not less than one and one -half (1 -1/2) times the basic rate for
that worker.
3.28 Payroll Records. In accordance with the requirements of California Labor Code
Section 1776, Contractor shall keep accurate payroll records which are either on forms provided
by the Division of Labor Standards Enforcement or which contain the same information required
by such forms. Responsibility for compliance with California Labor Code Section 1776 shall
rest solely with Contractor, and Contractor shall make all such records available for inspection at
all reasonable hours.
3.29 Contractor's Labor Certification. By its signature hereunder, Contractor certifies
that he is aware of the provisions of Section 3700 of the California Labor Code which require
every employer to be insured against liability for Worker's Compensation or to undertake self -
insurance in accordance with the provisions of that Code, and agrees to comply with such .
provisions before commencing the performance of the Work. A certification form for this
purpose, which is attached to this Contract as Exhibit "C" and incorporated herein by reference,
shall be executed simultaneously with this Contract.
3.30 Labor and Material Releases. Contractor shall furnish City with labor and
material releases from all subcontractors performing work on, or furnishing materials for, the
work governed by this Contract prior to final payment by City.
3.31 Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and that it shall not discriminate against any employee or applicant for
employment because of race,,religion; color, national origin, ancestry, sex, age or other interests
protected by the State or Federal Constitutions. Such non - discrimination shall include, but not
be limited to, all activities related to initial employment, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff or termination.
3.32 Anti-Trust Claims. This provision shall be operative if this Contract is applicable
to California Public Contract Code Section 7103.5. In entering into this Contract to supply
goods, services or materials, the Contractor hereby offers and agrees to assign to the City all
rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton
Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section
16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of
goods, services, or materials pursuant to the Contract. This assignment shall be made and
become effective at the time the City tender final payment to the Contractor, without further
acknowledgment by the Parties.
3.33 Notices. All notices hereunder and communications'regarding interpretation of
the terms of the Contract or changes thereto shall be provided by the mailing thereof by
registered or certified mail, return receipt requested, postage prepaid and addressed as follows:
13
GO Contractor
City of Arcadia Perry C. Thomas Construction Inc.
240 West Huntington Drive 240 W. Duarte Road
Arcadia, CA 91066 -6021 Monrovia, CA 91016
Attn: Jan Balanay Attn: Catherine Thomas
Any notice so given shall be considered received by the other Party three (3) days after deposit in
the U.S. Mail as stated above and addressed to the Party at the above address. Actual notice
shall be deemed adequate notice on the date actual notice occurred, regardless of the. method of
service.
3.34 Entire Contract Modification. This Contract contains the entire agreement of the
Parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements. This Contract may only be modified by a writing signed by both
Parties.
3.35 Time of Essence. Time is of the essence in the performance of this Contract.
3.36 Assignment Forbidden. Contractor shall not, either voluntarily or by action of
law, assign or transfer this Contract or any obligation, right, title or interest assumed by
Contractor 'herein without the prior written consent of City. If Contractor attempts an assignment
or transfer of this Contract or:any obligation, right, title or interest herein, City may, at its option,
terminate and revoke the Contract and shall thereupon be relieved from any and all obligations to
Contractor or its assignee or transferee.
3.37 Governiniz Law. This Contract shall be governed by the laws of the State of
California. Venue shall be in Los Angeles County.
3.38 Counterparts. This Contract may be executed in counterparts, each of which shall
constitute an original.
3.39 Successors. The Parties do for themselves, their heirs, executors, administrators,
successors, and assigns agree to the full performance of all of the provisions contained in this
Contract.
3.40 Attorneys' Fees. If either Party commences an action against the other Party,
either legal, administrative or otherwise, arising out of or in connection with this Contract, the
prevailing Party in such action shall be entitled to have and recover from the losing Party
reasonable attorneys' -fees and all other costs of such action.
3.41 Claims of $375.000 or Less. Notwithstanding any other provision herein, claims
of $375,000 or less shall be resolved pursuant to the alternative dispute resolution procedures set
forth in California Public Contract Code §§ 20104, et seq.
3.42 Prohibited Interests.
14
L
3.42.1 Solicitation. Contractor maintains and warrants that it has not employed
nor retained any : company or person, other than a bona fide employee working Solely for
Contractor, to solicit or secure this Contract. Further, Contractor warrants that it has not paid nor
has it agreed to pay any company or person, other than a bona fide employee working solely for
Contractor, any .fee, .commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from -the .award or making of this Contract. For breach or violation
of this warranty, City shall have the right to terminate this Contract without liability.
3.42.2 Conflict of Interest. For the term of this Contract, no member, officer or
employee of City, during the term of his or her service with City, shall have any direct interest in
this Contract, or obtain any present or anticipated material benefit arising therefrom.
3.43 Certification of License. Contractor certifies that as of the date of execution of
this Contract, Contractor has a current contractor's license of the classification indicated below
under Contractor's signature.
IN WITNESS WHEREOF, each of the Parties has caused this Contract to be executed on
the day and year first above written.
[SIGNATURES ON NEXT PAGE}
15
CITY OF ARCADIA Perr
By: 6,0* By:
William R. Kelly Date
City Manager
ATTEST:
Ci Clerk
APPROVED AS.TO FORM:
Stephen P. Deitsch, City Attorney
16
9
Classification of Contractor's License
r •
EXHIBIT "A"
PLANS AND SPECIFICATIONS
•
The following plans and specifications are incorporated'into this- Contract herein by this
reference:
• The provisions of the Standard Specifications for Public Works Construction (SSPWC),
latest Edition, except as modified by the attached documents.
• Supplementary General Conditions (Attached)
• Special Provisions (Attached)
• Drawing (Attached)
nvruewas'ssreoi A_t
e i -% • 9
CITY OF ARCADIA .
ST. JOSEPH ST. ALLEY SEWER REPAIR PROJECT
RVPUBTRD\570021
SUPPLEMENTARY GENERAL CONDITIONS
SUPPLEMENTARY GENERAL CONDITIONS
Standard Specifications. The. Work hereunder shall be done in accordance with the
Standard Specifications for Public Works Construction ( "Greenbook "), 2003 Edition,
including all current supplements, addenda, and revisions thereof (hereinafter referred to
as "Standard Specifications "), these General Conditions and the Specifications and
Drawings identified in the Contract Documents. The Standard Specifications are referred
to and by this reference made apart hereof as though set forth at length. In the case of
conflict between the Standard Specifications and these General Conditions, these General
Conditions shall take precedence over, and shall be used in lieu of, such conflicting
provisions. The section headings in these General Conditions correspond to the section
headings of the Standard Specifications. In the event a section heading contained in the
Standard Specifications is not referenced in these General Conditions, that section shall
read exactly as stated in the Standard Specifications.
SECTION 2 SCOPE AND CONTROL OF WORK
2 -6 WORK TO BE DONE. Add the following:
The work to be done by the Contractor shall be the repair of sewer main, soil backfill, and
paving in accordance with the contract documents.
SECTION 5 UTILITIES
5 -1 Location. Add the following:
The Contractor's attention is directed to sections 4215 through 4217, of the
Government Code of the State of California. This requires that Two (2) working days
prior to commencing any excavation that "Underground Service Alert of Southern
California" be notified by telephone, Toll Free: 1 (800)422 -4133 or 1 (800) 227 -2600,
forthe assignment of an.lnquiry identification Number." The Contractor shall furnish the
said Inquiry identification number to the Engineer.
SECTION 6 PROSECUTION, PROGRESS, AND ACCEPTANCE OF THE WORK.
6 -2 PROSECUTION OF WORK. Add the following:
Contractor shall organize his operations and schedule such'that all concrete, asphalt,
sprinkler repair, backfill, and replanting is completed within 14 calendar days of removal at
each location of work.
RVPUB%DRD\570021 SUPPLEMENTARY GC'S -1 GH- STATE & LOCAL (N /A)(7/24M)
Contractor shall construct cross gutters by the half width method.
6-9 Liquidated Damages. Add the following: Liquidated Damages shall be $250 per
calendar Day.
SECTION 7 RESPONSIBILITIES OF THE CONTRACTOR
Business License: The contractor and his subcontractors shall obtain an Arcadia Business
License from the City of Arcadia Development Services, "Building. Division at 240 W.
Huntington Dr., Arcadia, California.. (626) 574 -5430
7-8.1 Clean up and dust control. Add the following:
All removed, cleared, and waste material shall become the property of the Contractor
and shall be disposed of by the Contractor outside the limits of work in accordance with
the applicable ordinances and regulations of governmental agencies having jurisdiction.
After completion of all other work required under the contract, the Contractor shall, at
his own expense, clean up the work site and any and all properties used by the
Contractor during construction'to'the satisfaction of the Engineer. The Contractor shall
remove and dispose of all excess materials. The Contractor shall repair, replace, or
restore, to the satisfaction 'of .the Engineer, all-property of any type or nature which has
been moved; damaged or altered in anyway by Contractor's operations. :1 The
Contractor shall return all roadway and adjoining surfaces to their originl condition and
appearance:
No separate payment will be made for Site Maintenance. All costs for furnishing all
labor, materials, tools, dump fees, and incidentals and doing all the work involved, as
specified herein and as directed by the Engineer, shall be included in the prices bid for
the various contract items of work.
7-9 Protection and Restoration of Existing improvements. Add the following to the
Second paragraph:
Contractor shall protect all adjacent concrete facilities. Any damage that is the result of
contractor actions shall be repaired by saw cut, removal and replacement at the
Contractors expense.
Excavations shall be conducted in a manner that assures all permanent facilities and
improvements, as well as temporary improvements which remain during the life of this
contract, are not subject to vertical settlement or horizontal movement. The Contractor
is required to work around all existing utility facilities. ,
RVPUB\DRD1570021 SUPPLEMENTARY GC'S - 2 Gs.srnrE& tocni.(Nrn) (7124/00)
Amend the last paragraph with the following paragraph:
All costs to the Contractor for protecting, removing, and restoring existing improvements
shall be included in the various bid items and no additional compensation shall be
allowed therefor.
7 -10 .PUBLIC CONVENIENCE AND SAFETY
7 -10.1 Traffic and Access. Add the following:
It is the Contractor's responsibility to provide for the safety of traffic and the public during
construction.
Upon the end of each working day, Contractor shall provide vehicular access to all
driveways where work is done.
Businesses must have access to customers at all times.
7 -10.2 Storage of Equipment and Materials in Public Streets. Add the following:
The Contractor shall maintain the construction site in a neat and orderly condition, free
;from trash and waste construction materials at all times. 'Unattended construction
materials, equipment, and`trash shall be left-in a manner.to °not - constitute a fire hazard
nor become a nuisance or danger due to rain, wind, or other forces of nature
7 -10.3 Street Closures, Detours, Barricades. Add the following to the second
paragraph:
It shall be the Contractor's responsibility to determine and notify those agencies
requiring advance notification for inspection or other purposes before beginning
construction in any jurisdictional area of any agency. A minimum of 48 hours advance
notice shall be given to the various agencies before beginning construction in the area
unless specific advance times and requirements are stated in these specifications or in
permit conditions. The following is a list of agencies and utility companies, which are
associated with this project and require notification as required in these Specifications.
UTILITY COMPANY
TELEPHONE
ARCADIA POLICE
DEPARTMENT
(626) 574 -5156
ARCADIA FIRE
DEPARTMENT
626 574 -5102
WASTE MANAGEMENT
(626) 960 -7551
RVPUB\DRW70021
SUPPLEMENTARY GC'S -3 GB- STATE &LOCAL(N /A)(724100)
•
DIAL -A -RIDE
ARCADIA UNIFIED SCHOOL
(626) 445 -2211
(626) 447 -9223
POSTAL SERVICE
(800) 275 -8777
SOUTHERN CALIFORNIA
EDISON
(800) 655 -4555
SOUTHERN CALIFORNIA
GAS
(800) 427 -2200
ADELPHIA CABLE
(626) 574 -7171
SECTION 9 MEASUREMENT AND PAYMENT
9 -3 PAYMENT Add the following subsection:
9 -3.5 Final Pay Quantities. When an item of work is designated as (F) or (S -F) in the
Engineer's Estimate and /or Bid Documents, the estimated quantity for that item of work
shall be the final pay quantity, unless the dimensions of any portion of that item are revised
by the Engineer, or the item or any portion of the item is eliminated. If the dimensions of
any portion of the item are revised, and the revisions result in an increase or decrease in
the estimated quantity of that item of work, the final pay quantity for the item will be revised
in .the amount represented ;by the <changes in the dimensions. If a final pay item is
eliminated, the estimated quantity for the item will be eliminated. If a portion of a final pay
item is eliminated, the final-pay quantity will be revised in the amount represented by the
eliminated portion of the ifem of work.
The estimated quantity for each item of work designated as (F) or (S -F) in the
Engineer's Estimate and /or Bid Documents shall be considered as approximate only,
and no guarantee is made that the quantity which can be determined by computations,
based on the details and dimensions shown on the plans, will equal the estimated
quantity. No allowance will be made in the event that the quantity based on
computations does not equal the estimated quantity. No allowance will be made for
additional quantity beyond the limits shown on the plans.
In case of discrepancy between the quantity shown in the Engineer's Estimate and /or
Bid Documents for a final pay item and the quantity or summation of quantities for the
same item shown on the plans, payment will be based on the quantity shown in the
Engineers Estimate and /or Bid Documents.
RVPUBORDK70021 SUPPLEMENTARY GC'S -4 GB- STATE & LOCAL (N/A)(724/00)
CITY OF ARCADIA
ST. JOSEPH ST. ALLEY SEWER REPAIR PROJECT
i � �-aG.� & nr � ,�� *�;,� +' ..�+•t .p� fh^v�'' �"vns'i'�s`4�" aw`�' irl:.
��N� PrECIA��P,�t�J�U1S #QNS� i'���w
RVPUB\DRD\570022
SPECIAL PROVISIONS
SECTION 300 - EARTHWORK
300 -1 CLEARING AND GRUBBING
o
300.1.3.2 Requirements.
(c)Concrete Curb, Walk, Gutters, Cross Gutters, Driveways, and alley
Intersections. - Add the following to the end of the paragraph:
Asphalt concrete pavement adjacent to removed concrete and asphalt concrete shall
have neatly sawed edges made to a minimum of depth of 1 ''Y2 inches.
Contractor shall protect work, including compaction, from damage caused by drainage.
Adjacent concrete that is chipped or damaged as a result of Contractor's operations
shall be removed and replaced to the nearest score mark in accordance with the
contract documents at the Contractor's expense.
Full compensation for clearing and grubbing, grading or earthwork, removal and
disposal of, including adjacent asphalt slot paving, shall be considered as included in
the unit prices paid for by the various contract bid items and no additional payment shall
be made therefor.
SECTION 302 - ROADWAY SURFACING
302 -5 ASPHALT CONCRETE PAVEMENT.
302 -5.5 Distribution and spreading. Add the following:
Asphalt Concrete used for the cap shall be C2 -AR -4000.
Asphalt Concrete used for repair failed areas, for slot paving adjacent to curbs and
gutters, and for trench paving shall be C2 -AR -4000 or B -AR -4000.
Full compensation for furnishing and placing asphalt concrete slot paving shall be
considered as included in the associated Contract Bid item prices and no separate
payment shall be made therefor.
Temporary cold mix material shall be removed immediately prior to paving.
xvru"RM570022 SPECIAL PROVISIONS - 1 aa- STATE &LOCAL (NIA) (7/24M)
306 -1.5 Trench Resurfacing
306 -1.5.3 Permanent Resurfacing. Add the following:
The provisions of Section 306 -1.5, Trench Resurfacing, shall apply.
306.1.6 Basis of Payment for Open Trench installation. Add the following:
Full compensation for compacting subgrade, removing roots, Removing piping, placing
piping, and furnishing, placing, and compacting asphalt concrete for Sewer repair as
specified in the contract documents shall be paid for by lineal foot for Repair sewer.
Payment for pavement due to trench installation of sewer work shall be include in the
unit cost of piping and no other compensation shall be made for utility trench paving.
RVPUB%DP.W70M SPECIAL PROVISIONS -2 GB•SiATE &LGCAL(WA)(7/24100)
nvruewcs'557201
EXHIBIT "B"
SPECIAL CONDITIONS
"NOT APPLICABLE"
B -1
EXHIBIT °`C"
CERTIFICATION
LABOR CODE - SECTION 1861
I, the undersigned Contractor, am aware of the provisions of Section 3700 et "e . of the
California Labor Code which require every employer to be insured against liability for Worker's
Compensation or to undertake self - insurance in accordance with the provisions of the Code, and
I, the undersigned Contractor, agree to and will comply with such provisions before commencing
the performance of the Work on this Contract.
Perry C. Thomas Construction, Inc.
M
RVPUBWOS\557201